Head of Contract Administration

adani capital pvt ltd; Ahmedabad District; On-site; INR 4,000,000 - 6,000,000; Full time

Job summary

Adani Capital Pvt Ltd invites a senior professional to head Contract Administration, overseeing end-to-end contract lifecycle, from drafting to approvals, for diverse contract types. The role emphasizes regulatory compliance, risk assessment, and stakeholder coordination across internal teams and external partners.

The candidate should bring PMP/CCM certifications and 15+ years of relevant experience, with a track record in performance monitoring, tender management, and claims resolution within

Qualifications

• Bachelor’s degree in Business Administration, Law, Finance, or related field.
• PMP and CCM certifications.
• 15+ years of experience in contracts administration.

Responsibilities

• Oversee contract management from drafting to final approvals and ensure timely execution.
• Prepare and process Non-Financial Assessments (NFA) with complete documentation.
• Monitor contract performance and create weekly/monthly dashboards for management review.
• Ensure regulatory compliance and assess risks associated with contract terms.
• Assist in tender management by identifying BOQ, defining scope, and managing contractor selection.
• Oversee claims management, dispute resolution, and timely communication with stakeholders.
• Draft and finalize professional letters and communications related to contract administration.
• Drive continuous improvement across contract processes and performance systems.

Skills

Contract management

Regulatory compliance

Dispute resolution

Tender management

Vendor management

Team leadership

Education

Bachelor’s degree in Business Administration, Law, Finance, or related field

PMP Certification

CCM Certification

15+ years of contracts administration experience

Job description

Head - Contract Administration Responsibilities

Oversee Contract Management: Head the management and oversight of entire process of contract preparation, review, and modification and ensure that all contracts are executed accurately and within the required timelines by drafting contract terms, coordinating with relevant departments for input, and ensuring that all necessary approvals are obtained before finalizing contracts. Develop and support business plans related to contracts, focusing on efficiency and effectiveness. Possess expertise in various contract types, including fixed-price, cost-reimbursable, time and materials, and performance-based contracts. Apply knowledge to manage and modify contracts according to their specific structure.

Research and Analysis

Undertake comprehensive research on market trends, best practices, and benchmarks relevant to contracts and service delivery. Oversee the preparation and processing of Non-Financial Assessments (NFA), ensuring all necessary documentation is complete and accurate. Gather data and insights to support decision-making processes for Service Development and Contract Managers.

Performance Monitoring and Reporting

Monitor, collate, and analyze contract performance information, producing detailed reports to track contract compliance and effectiveness. Create and maintain weekly and monthly performance dashboards, presenting data in a clear and actionable format for management review and decision-making. Prepare and submit financial documents as required by the Airports Economic Regulatory Authority (AERA), ensuring accuracy and adherence to regulatory timelines.

Regulatory Compliance and Risk Assessment

Ensure that all contracts comply with legal and regulatory requirements, as well as company policies and procedures and monitor compliance with contractual obligations and address any issues promptly to avoid legal or financial repercussions. Analyze risks associated with specific contract terms, providing recommendations for mitigation strategies.

Tender Management

Assist in the preparation and submission of tenders by accurately identifying the Bill of Quantities (BOQ) and defining the scope of work, ensuring clarity for potential contractors. Manage the contractor selection process by floating tenders, facilitating negotiations with bidders, and verifying all submitted documentation for compliance ensuring selection of qualified contractors who meet project requirements effectively.

Claim Management

Oversee the management of claims related to contracts, ensuring they are resolved in a timely and efficient manner. Coordinate with relevant departments and legal teams to assess, negotiate, and settle claims while minimizing financial and operational impact.

Letter Writing and Communication

Review and finalise professional letters and official communications related to contract administration. Ensure all written communications align with organizational standards and effectively convey necessary information to internal and external stakeholders. Maintain a strong communication channel with stakeholders to ensure transparency and clarity throughout the contract management process.

Dispute Resolution

Monitor project activities to identify potential disputes early and facilitate open communication among stakeholders. Lead mediation sessions, ensuring adherence to contractual terms, maintaining thorough documentation and conducting post-resolution analyses to enhance future processes.

Performance and Quality Systems

Support the implementation of performance and quality systems across area teams, facilitating consistent monitoring and improvement of contract-related activities. Collaborate with stakeholders to establish clear performance and quality standards, ensuring these metrics are effectively measured and adhered to, thereby promoting compliance and enhancing overall project outcomes.

Brand Protection and Image Promotion

Promote and protect the company’s brand and image, advising colleagues on appropriate use and representation. Ensure timely payments to contractors and vendors, maintaining positive relationships and ensuring compliance with contractual obligations.

Continuous Improvement

Regularly assess and recommend modifications or renewals of contracts based on project requirements and performance evaluations. Collaborate with internal teams to identify sources for labour, machinery, and materials, enhancing operational efficiency.

Team Leadership and Management

Advise on and deliver workforce development initiatives necessary for the successful implementation of contracts. Organise and hire relevant personnel for contract execution and devise development plans for key team members.

Key Stakeholders - Internal

Head - Contract Administration Project Teams Procurement Department Legal Team Finance Department

Key Stakeholders - External

Vendors/Suppliers Clients/Customers Regulatory Bodies Consultants Auditors

Qualifications

Education Qualification: Bachelor’s degree in Business Administration, Law, Finance, or a related field.

Certifications: Project Management Professional (PMP) Certified Contract Manager (CCM)

Work Experience: 15+ years of experience in Contracts Administration or a related field.