Head - Contract Administration

Adani

Ahmedabad District

On-site

INR 2,500,000 - 4,500,000

Full time

2 days ago

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Job summary

Adani in Ahmedabad, Gujarat, seeks a senior Contracts Administrator to head end-to-end contract processes, ensure timely execution, and manage compliance with regulatory requirements. The role demands PMP certification and over 15 years of experience in contract administration.

The candidate will develop business plans related to contracts, monitor performance via dashboards, and coordinate with legal, procurement, and finance teams to manage tenders and claims effectively.

Qualifications

Bachelor’s degree in Business Administration, Law, Finance, or a related field.
PMP certification.
15+ years of experience in Contracts Administration or related field.

Responsibilities

Head the management and oversight of contract preparation, review, and modification, ensuring timely execution by drafting terms and coordinating approvals.
Develop and support business plans related to contracts, focusing on efficiency and effectiveness.
Oversee the preparation and processing of NFAs and ensure documentation is complete and accurate.
Monitor, analyze contract performance and create weekly/monthly dashboards for management review.
Prepare and submit financial documents as required by regulators (AERA).
Ensure contracts comply with legal/regulatory requirements and internal policies; assess and mitigate risks.
Assist in tenders by identifying BOQ and defining scope of work; manage contractor selection and documentation.
Oversee claims management; coordinate with legal to settle claims with minimal impact.
Review and finalise professional letters and communications related to contract administration.

Skills

Contract management

Legal compliance

Stakeholder management

Tendering

Vendor management

Education

Bachelor’s degree

PMP certification

Job description

Head the management and oversight of entire process of contract preparation, review, and modification and ensure that all contracts are executed accurately and within the required timelines by drafting contract terms, coordinating with relevant departments for input, and ensuring that all necessary approvals are obtained before finalizing contracts.

Develop and support business plans related to contracts, focusing on efficiency and effectiveness.

Possess expertise in various contract types, including fixed-price, cost-reimbursable, time and materials, and performance-based contracts.

Apply knowledge to manage and modify contracts according to their specific structure.

Research and Analysis:

Undertake comprehensive research on market trends, best practices, and benchmarks relevant to contracts and service delivery. Oversee the preparation and processing of Non-Financial Assessments (NFA), ensuring all necessary documentation is complete and accurate.

Gather data and insights to support decision-making processes for Service Development and Contract Managers.

Performance Monitoring and Reporting:

Monitor, collate, and analyze contract performance information, producing detailed reports to track contract compliance and effectiveness.

Create and maintain weekly and monthly performance dashboards, presenting data in a clear and actionable format for management review and decision-making.

Prepare and submit financial documents as required by the Airports Economic Regulatory Authority (AERA), ensuring accuracy and adherence to regulatory timelines.

Regulatory Compliance and Risk Assessment:

Ensure that all contracts comply with legal and regulatory requirements, as well as company policies and procedures and monitor compliance with contractual obligations and address any issues promptly to avoid legal or financial repercussions.

Analyze risks associated with specific contract terms, providing recommendations for mitigation strategies.

Assist in the preparation and submission of tenders by accurately identifying the Bill of Quantities (BOQ) and defining the scope of work, ensuring clarity for potential contractors.

Manage the contractor selection process by floating tenders, facilitating negotiations with bidders, and verifying all submitted documentation for compliance ensuring selection of qualified contractors who meet project requirements effectively.

Oversee the management of claims related to contracts, ensuring they are resolved in a timely and efficient manner.

Coordinate with relevant departments and legal teams to assess, negotiate, and settle claims while minimizing financial and operational impact.

Letter Writing and Communication:

Review and finalise professional letters and official communications related to contract administration.

Ensure all written communications align with organizational standards and effectively convey necessary information to internal and external stakeholders.

Maintain a strong communication channel with stakeholders to ensure transparency and clarity throughout the contract management process.

Monitor project activities to identify potential disputes early and facilitate open communication among stakeholders.

Lead mediation sessions, ensuring adherence to contractual terms, maintaining thorough documentation and conducting post-resolution analyses to enhance future processes.

Performance and Quality Systems:

Support the implementation of performance and quality systems across area teams, facilitating consistent monitoring and improvement of contract-related activities.

Collaborate with stakeholders to establish clear performance and quality standards, ensuring these metrics are effectively measured and adhered to, thereby promoting compliance and enhancing overall project outcomes.

Brand Protection and Image Promotion:

Promote and protect the company’s brand and image, advising colleagues on appropriate use and representation.

Ensure timely payments to contractors and vendors, maintaining positive relationships and ensuring compliance with contractual obligations.

Regularly assess and recommend modifications or renewals of contracts based on project requirements and performance evaluations.

Collaborate with internal teams to identify sources for labour, machinery, and materials, enhancing operational efficiency.

Team Leadership and Management:

Advise on and deliver workforce development initiatives necessary for the successful implementation of contracts.

Organize and hire relevant personnel for contract execution and devise development plans for key team members.

Key Stakeholders - Internal:

Head - Contract Administration

Project Teams

Procurement Department