Head - Business Administration
WSP in India
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Job summary
WSP India is seeking a Head of Business Administration – GCC to lead the GCC Business Solutions team, working with UK leadership to ensure resourcing, effective operations and high-quality support across admin, project support and graphic services.
The role emphasizes leadership, recruitment, capability development, performance management, and adoption of new technologies, with a focus on collaboration across UK and GCC teams and a strong emphasis on brand standards and service excellence.
Qualifications
- Proven leadership and line management across multi-disciplinary teams.
- Strong communication and stakeholder engagement with UK and GCC teams.
- Experience in recruitment, capability development and performance management.
Responsibilities
- Lead the GCC Business Solutions team and ensure effective resource planning and prioritisation to meet service demand.
- Provide leadership and line management to PA, Business & Project Support, Travel & Fleet, and Graphic Design teams.
- Drive performance with robust reporting on utilization and service delivery; identify trends and improvement opportunities.
- Lead adoption of new technologies, automation and process improvements to enhance efficiency and quality.
- Ensure outputs across admin, project support, graphic design and digital services meet brand standards and deadlines.
- Collaborate with UK leadership to align services with business needs and share knowledge across teams.
Skills
Tools
Job description
The Head of Business Administration – GCC will work closely with the UK Leadership Team and the UK-based Business Solutions function to lead and develop the GCC Business Solutions team. The role is accountable for ensuring the team is appropriately resourced, operates effectively, and delivers high-quality support across a portfolio of administrative, project support, and graphic services.
The Head of Business Administration – GCC will work closely with the UK Leadership Team and the UK-based Business Solutions function to lead and develop the GCC Business Solutions team. The role is accountable for ensuring the team is appropriately resourced, operates effectively, and delivers high-quality support across a portfolio of administrative, project support, and graphic services.
Working in close collaboration with Senior Leadership Team members, Team Leaders and People Managers across both the UK and GCC, the role will drive operational excellence through consistent delivery standards, continuous improvement, and process simplification.
As the team continues to grow, the successful candidate will provide strong leadership and line management, with responsibility for resource planning, recruitment, capability development, and performance management. A strong working knowledge of Microsoft and Adobe tools is essential to support the team’s delivery requirements.
The role requires a proactive and self-directed individual with strong problem-solving capability, able to manage multiple priorities and identify effective solutions where required. Excellent communication skills are critical, enabling clear and concise engagement with stakeholders and effective direction to GCC-based team members on task and project delivery.
Attention to detail, the ability to work at pace, and a collaborative approach are essential. The role will continue to evolve, requiring ongoing flexibility and a willingness to self learn new systems, tools, and processes quickly and effectively.
A key focus of the role is to embed a “one team” culture across all teams and geographies, aligning purpose, ways of working, values, and behaviours.
- Developing a strong understanding of WSP UK and the wider organisation to enable effective alignment of services to business needs, projects, and teams.
- Leading the day-to-day operations of the GCC Business Solutions team, ensuring effective resource planning, allocation and prioritisation to meet service demand.
- Providing leadership and line management to a multi-disciplinary team including PA services, Business and Project Support, Travel and Fleet, and Graphic Design. Accountable for recruitment, performance management and ongoing capability development.
- Driving performance through robust reporting on utilisation, service delivery and team outputs. Identifying trends, risks and improvement opportunities to inform decision-making.
- Leading the identification and adoption of new technologies, tools and processes including automation, to enhance team efficiency, simplify delivery and improve service quality. Maintain exceptional design skills and understanding to accelerate team capability.
- Ensuring the consistent delivery of high-quality outputs across administrative, project support and graphic design and digital services, often within tight deadlines.
- Adhere corporate branding standards across all outputs. Provide guidance and mentorship to improve design quality and consistency across deliverables.
- Supporting the development of the wider UK Business Solutions function through knowledge sharing, training and best practice development.
- Providing clear guidance and support to India-based team members to ensure effective delivery and alignment with UK requirements.
- Leading team communication through briefings, team meetings and forums, encouraging contribution, feedback and continuous improvement.
- Build and maintain strong relationships with colleagues and stakeholders, contributing to overall service quality and client satisfaction.
- Contribute to knowledge sharing across internal and external forums to elevate the teams visibility.
- Lead inclusively by clearly articulating vision, setting expectations, defining responsibilities, and delegating effectively, while providing constructive feedback to support individual and team development.
- Contributes to building an inclusive and engaged function, with a focus on retention, talent attraction, and creating opportunities for career development and progression.
- Drive improvements in employee engagement (including Peakon outcomes) by implementing and tracking meaningful actions that enhance team experience.
- Provide visible leadership through regular communication, motivation and coaching, alongside effective performance management, including Personal Development Reviews and ongoing development conversations.
- Manage personnel matters in partnership with HR, ensuring appropriate handling of employee relations, recruitment, and organizational requirements.
- Support and lead recruitment activity in collaboration with the Senior Leadership Team, ensuring alignment to current and future capability needs.
- Foster a culture of trust and openness through the appropriate and confidential handling of sensitive information and employee-related matters.
- Manage conflict effectively and professionally, maintaining a positive and collaborative team environment.
- Work effectively across geographies and disciplines, embracing diverse perspectives and ensuring inclusive ways of working.
- Proactively promotes and influences a strong culture of health, safety and wellbeing across the team and wider function.
- Support the UK Business Solutions team in shaping and delivering clear, consistent communication strategies.
- Engage regularly with Directors, key stakeholders and teams to represent Business Solutions, strengthening visibility, building relationships and gathering feedback to inform future direction and decision-making.
- Act as a role model, championing standards and mentoring others to support individual and team development. Explore ways to add value and improve personal and team performance.
- Employment with WSP India is subject to the successful completion of a background validation (“BGV”) check conducted by a third-party agency appointed by WSP India.
- Candidates are advised to ensure that all information provided during the recruitment process — including documents uploaded — is accurate and complete, both to WSP India and its BGV partner.
WSP is one of the world’s leading professional services consulting firms. We are dedicated to our local communities and propelled by international brainpower. We are technical experts and strategic advisors including engineers, technicians, scientists, architects, planners, surveyors and environmental specialists, as well as other design, program and construction management professionals. We design lasting solutions in the Transportation & Infrastructure, Property & Buildings, Earth & Environment, Power & Energy, Resources and Industry sectors, as well as offering strategic advisory services. Our talented people around the globe engineer projects that will help societies grow for lifetimes to come.
With approximately 4,000 talented people across 3 locations (Noida, Bengaluru & Mumbai offices) in India and more than 73,000 globally, in 550 offices across 40 countries, we engineer projects that will help societies grow for lifetimes to come.
At “WSP” we draw on the diverse skills and capabilities of our employees globally to compete for the most exciting and complex projects across the world and bring the same level of expertise to our local communities. We are proud to be an international collective of innovative thinkers who work on the most complex problems. Unified under one strong brand, we use our local expertise, international reach and global scale to prepare our cities and environments for the future, connect communities and help societies thrive in built and natural ecosystems. True to our guiding principles, our business is built on four cornerstones: Our People, Our Clients, Our Operational Excellence and Our Expertise.
www.wsp.com
At WSP, you can access our global scale, contribute to landmark projects and connect with the brightest minds in your field to do the best work of your life. You can embrace your curiosity in a culture that celebrates new ideas and diverse perspectives. You can experience a world of opportunity and the chance to shape a career as unique as you.
With us, you can operate in a flexible, agile, yet structured work environment and follow a Hybrid Work Model.
- Maximize collaboration.
- Maintain product quality and cultural integrity.
- Balance community, collaboration, opportunity, productivity, and efficiency.
Our people are our greatest asset, and we prioritize a safe work environment. Health, safety, and wellbeing are integral to our culture, with each of us accountable for fostering a safe workplace through our “Making Health and Safety Personal” initiative. Our Zero Harm Vision drives us to reduce risks through innovative solutions, earning recognition for our global health and safety practices with the prestigious RoSPA Health and Safety Awards for six consecutive years.
WSP India is dedicated to fostering a sustainable and inclusive work environment where our greatest strength - Our People -feel valued, respected, and supported. We ensure an unbiased approach in hiring, promotion, and performance evaluation, regardless of age, gender identity, race, religion, sexual orientation, marital status, physical ability, education, social status, or cultural background.
Join our close-knit community of over 73,300 talented global professionals dedicated to making a positive impact. Together, we can make a difference in communities both near and far.
WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.
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