Grants Payable Specialist

Worldwide Clinical Trials Limited; Thiruvananthapuram; On-site; INR 600,000 - 900,000; Full time

Job summary

Worldwide Clinical Trials Limited is seeking a Grants Payable Specialist to manage site and investigator payments and related accounting processes.

You will ensure timely processing, reconciliations, and reporting in line with internal controls and compliance. The role requires a Finance or Economics degree with at least 3 years in financial operations, strong Excel skills, ERP experience, and the ability to work independently while collaborating with cross-functional teams.

Qualifications

• Degree in Finance or Economics or equivalent and at least 3 years of working experience in financial operations or accounting.
• Strong Excel skills and proficiency with ERP systems are essential.
• Excellent written and verbal communication skills; ability to interface with multiple stakeholders.

Responsibilities

• Process site payments in a timely and accurate manner.
• Run the Grants Payable accounting process including cash and project reconciliations.
• Prepare reports for tax and Sunshine Act reporting and month-end closings.
• Address audit-related queries and support internal controls.
• Maintain and validate vendor master data.
• Respond to site payment queries and liaise with banks and internal departments.
• Assist in tutoring for new hires and perform other duties as assigned.

Skills

Organizational skills

Communication skills

Attention to detail

Multitasking

Problem solving

Initiative

Education

Degree in Finance or Economics

Tools

Microsoft Excel

ERP systems

MS-Office

Job description

Who we are We’re a global, midsize CRO that pushes boundaries, innovative and invents because the path to a cure for the world’s most persistent diseases is not paved by those who play it safe. It is built by those who take pioneering, creative approaches and implement them with quality and excellence. We are Worldwide Clinical Trials, and we are a global team of over 3,500+ experts, bright thinkers, dreamers and doers and, together, we are changing the way the world experiences CROs – in the best possible way. Our mission is to work with passion and purpose every day to improve lives and we are looking for others who value this same pursuit. Why Worldwide We believe everyone plays an important role in making a world of difference for patients and their caregivers. From our hands‑on, accessible leaders, to our cohesive and supportive teams, we are committed to enabling professionals from all backgrounds and experiences to succeed. We prioritize cultivating a diverse and inclusive environment that continues to promote collaboration and creativity. We are proud to be a workplace where people thrive by being themselves and are inspired to do their best work every day. Join us!

SUMMARY:

The Grants Payable Specialist role covers site and investigator payment processing and accounting functions.

RESPONSIBILITIES:

• Process site payments in a timely and accurate manner.
• Run the accounting process for Grants Payable, including cash and project specific reconciliations.
• Prepare reports required for tax and transparency reporting, including Sunshine act reporting.
• Participation in financial month-end closing process and address audit-related queries.
• Perform vendor master data maintenance and validation.
• Deal with site payment queries, liaising with the company bank and WCT departments as and when required.
• Assistance in tutoring for new hires.
• Perform other duties as assigned.

OTHER SKILLS AND ABILITIES:

Strong organizational and self-motivation skills, coupled with a relentless passion for quality and reliability to “get it right the first time”; Candidate also needs to be able to handle multiple tasks and meet deadlines. Clear understanding of best business practices with respect to this position, with a desire to continuously improve processes and internal controls. Excellent written and verbal communication skills to clearly and concisely present information, including English language proficiency. Be a self-starter and have the ability to use initiative. Good interpersonal skills and the ability to interface appropriately with all levels of management. Ability to work under pressure and meet tight deadlines with a high degree of accuracy.

REQUIREMENTS:

• Degree in Finance or Economics or equivalent and at least 3 years of working experience in financial operations or accounting.
• Competences required to build and own relationship with vendors with regards to invoicing and payments, including actioning on problematic cases.
• Qualified knowledge in the use of financial software applications and databases.
• Ideal candidate will also have relevant ERP experience.
• Strong Microsoft Excel skills are essential.
• Proficiency in all other MS-Office applications will be requisite for this position.

Promotion to the next level is not automatic based on years of experience. Personnel are evaluated on proven competency, level of responsibility, and ability to work independently. We love knowing that someone is going to have a better life because of the work we do.

To view our other roles, check out our careers page at Discover a world of difference at Worldwide!

For more information on Worldwide, visit www.Worldwide.com or connect with us on LinkedIn.

Worldwide is an equal opportunity employer that is committed to enabling professionals from all backgrounds and experiences to succeed and, to that end, we prioritize attracting diverse talent and cultivating an inclusive environment that encourages collaboration and creativity. We know that when our employees feel appreciated and included, they can be more creative, innovative, and successful. We’re on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We provide equal employment opportunities to all employees and applicants regardless of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, military status, or other class protected by applicable law.

This is who we are. We’re a team of clinicians, scientists, and researchers who want to make healthcare better. We were founded on an unwavering commitment to authentic, personalized attention. And today, as CROs consolidate and the industry changes rapidly, that personalized attention is more important than ever. We all came to this industry for different reasons, from different walks of life. If you ask any one of us why we’re here, you’ll get a different answer. And that’s what makes us special.