GAIN - Central IT - Data Protection Officer

This is Gain Ltd; Mumbai; On-site; INR 2,000,000 - 4,000,000; Full time

Job summary

This data protection officer role based in Mumbai leads the privacy program, building and maintaining governance documentation, DPIAs and ROPAs to reflect current processing activities and transfers. You will advise on DPAs, privacy clauses, and international data transfer provisions, while ensuring compliance across multiple regions and supporting training and awareness.

You will collaborate with procurement, IT and business units to embed privacy by design, manage breaches, report KPI trends,

Qualifications

• 5+ years in data protection, privacy compliance or information governance with hands-on responsibility for operational privacy activities.
• Proven experience reviewing and negotiating client and supplier DPAs and advising on practical contractual privacy requirements.
• Strong experience producing DPIAs, maintaining ROPAs and supporting data subject rights, retention and international transfer compliance.
• Working knowledge of UK GDPR, EU GDPR and broader international privacy requirements across multiple regions.

Responsibilities

• Own and maintain the data protection governance framework, including policies, standards, procedures and supporting documentation.
• Maintain and manage the Record of Processing Activities (ROPA), ensuring processing activities, data flows, systems, suppliers and international transfers are accurately documented and kept up to date.
• Lead and produce Data Protection Impact Assessments (DPIAs), Legitimate Interest Assessments (LIAs), EU Standard Contract Clauses (SCC) and other privacy risk assessments for new and changed processing activities and transfers.
• Review, negotiate and advise on client and supplier data processing agreements (DPAs), privacy clauses and international data transfer provisions.
• Monitor compliance with applicable privacy and data protection legislation across our processing sites in multiple jurisdictions, escalating gaps and driving remediation actions.
• Provide practical guidance on lawful bases for processing, data subject rights, retention, minimisation, privacy by design and cross-border transfers.
• Support the management of personal data breaches, including triage, risk assessment, notification decision-making, client communications and post-incident review.
• Work with supplier owners and procurement teams to assess third-party privacy risk and ensure appropriate due diligence and contractual controls are in place.
• Develop and deliver data protection training and awareness to employees and support responses to client privacy questionnaires, audits and compliance requests.
• Define and report privacy KPIs, incidents, risks, audit findings and action plans to senior leadership, while working with IT, Operations, Engineering and wider business units to identify risks and scale good practice.

Skills

Data protection

Privacy compliance

Information governance

DPIA

ROPA

DPAs

Privacy risk

Stakeholder influence

Job description

Job Title

Data Protection Officer

Location

Mumbai

Reports to

Primary Purpose

Main Responsibilities

• Own andmaintainthe data protection governance framework, including policies, standards, procedures and supporting documentation.
• Maintain and manage the Record of Processing Activities (ROPA), ensuring processing activities, data flows, systems,suppliersand international transfers are accurately documented and kept up to date.
• Lead and produce Data Protection Impact Assessments (DPIAs), Legitimate Interest Assessments (LIAs), EUStandard Contract Clauses (SCC)and other privacy risk assessments for new and changed processing activitiesandtransfers.
• Review, negotiate and advise on client and supplier data processing agreements (DPAs), privacyclausesand international data transfer provisions.
• Monitor compliance with applicable privacy and data protection legislation across our processing sites in the UK, EU, India, Philippines, US and Canada, escalating gaps and driving remediation actions.
• Providepractical guidance on lawful bases for processing, data subject rights, retention, minimisation, privacy by design and cross-border transfers.
• Support the management of personal data breaches, including triage, risk assessment, notification decision-making, clientcommunicationsand post-incident review.
• Work with supplier owners and procurement teams to assess third-party privacy risk and ensureappropriate duediligence and contractual controls are in place.
• Develop and deliver data protection training and awareness to employees and support responses to client privacy questionnaires,auditsand compliance requests.
• Define and report privacy KPIs, incidents, risks, auditfindingsand action plans to senior leadership, while working with IT, Operations,Engineeringand wider business units toidentifyrisks and scale good practice.

Professional skills/ experience

• 5+ years in data protection, privacycomplianceor information governance with hands-on responsibility for operational privacy activities.
• Proven experience reviewing and negotiating client and supplier DPAs and advising on practical contractual privacy requirements.
• Strong experience producing DPIAs,maintainingROPAs and supporting data subject rights,retentionand international transfer compliance.
• Working knowledge of UK GDPR, EU GDPR and broader international privacy requirements across the UK, EU, India, Philippines,USand Canada.
• Professional certification such as CIPP/E, CIPM, EU GDPR Practitioner or equivalent privacy qualification desirable.
• Able to translate privacy risk into business impact and influence stakeholders at all levels.

Personal Qualities

• Problem solver.
• Great with people, can build trust and rapport across the entire organisation.
• Good communicator with clients and internally.
• Team Player commitment and flexible.
• Ability to prioritise and quickly resolve issues.
• Attention to detail.