Founder's Office

Out Of The Blue.ai; Pune District; On-site; INR 600,000 - 900,000; Full time

Job summary

Out Of The Blue.ai is seeking an Executive Assistant to support the CEO in daily operations and strategic initiatives. You will manage schedules, coordinate cross-functional tasks, and help drive key projects and communications across the company.

The role emphasizes hands-on problem solving, ownership, and a proactive mindset in a fast-paced startup environment. You will also assist with recruitment and organizational tasks as needed.

Qualifications

• Proven experience as an executive assistant or similar role.
• Excellence in structured thinking with superior analytical capabilities (quantitative and qualitative).
• Ownership and Curiosity are must have for success.
• Self-starter and should be able to deal with ambiguity and drive progress.
• Positive attitude, proactive mindset, and willingness to take on new challenges.
• Ability to communicate clearly and simply with mid-level and senior audiences. Strong influencing skills.
• Comfort in reaching out and organizing cross-functional collaboration in a highly matrixed environment.
• Flexibility and adaptability to changing priorities and responsibilities.

Responsibilities

• Support the CEO in tracking and managing projects, WBRs and OKRs, ensuring deadlines are met.
• Assist in executing CEO tasks with Sales & Investors threads; follow-ups, list building, LinkedIn requests, submissions, conference listings.
• Keep the CEO accountable on tasks, schedules, calendar and appointments.
• Help with recruitment and managing hiring pipeline and candidate interviews.
• Manage and prioritize incoming communications, ensuring timely responses.
• Perform general office management tasks to ensure a smooth workflow.
• Anticipate the CEO's needs and proactively address them.
• Collaborate with the marketing team to support marketing initiatives and events.

Skills

Executive support

Structured thinking

Ownership

Self-starter

Ambiguity handling

Communication

Cross-functional collaboration

Time management

Proactivity

Education

BS/BA degree required

MBA or advanced degree preferred

Job description

We are an early-stage product company that aims to help customers Drive Growth through data. We are building a platform to monitor metrics and automate the generation of actionable insights for growth enterprises empowering them to take proactive decisions. We have secured funding from SF-based investors, SV Quad, and Inventus. Our founding team is from Google, eBay & Paypal, and alumni from Stanford, Berkeley, and Booth. Our HQ is in the San Francisco Bay Area with a satellite office in Pune, India.

THE ROLE

Our values help us make decisions that determine how we achieve our goals. Our ideal candidate is someone who is very hands-on and passionate about solving problems and displays a strong sense of curiosity and ownership toward their work.

RESPONSIBILITIES

• Support the CEO in tracking and managing projects, WBRs and OKRs, ensuring deadlines are met. Align on action items and follow up on priorities & action items
• Assist in executing CEO tasks with Sales & Investors threads
  • Follow ups
  • List Building
  • Sending LinkedIn Connection requests
  • Submissions: Listings, Conferences, etc,
  • Conduct market research and competitor analysis as needed.
• Support the CEO in tracking and managing projects, ensuring deadlines are met. Align on action items and follow up on priorities & action items
• Keep the CEO accountable on tasks & schedules, calendar, and appointments, ensuring optimal time management.
• Help with recruitment and managing hiring pipeline and candidate interviews
• Manage and prioritize incoming communications, ensuring timely responses.
• Perform general office management tasks to ensure a smooth workflow.
• Anticipate the CEO's needs and proactively address them.
• Marketing Tasks
  • Collaborate with the marketing team to support various marketing initiatives.
  • Assist in organizing marketing events, webinars, and campaigns.

REQUIREMENTS

• Proven experience as an executive assistant or similar role, supporting C-level executives in a fast-paced environment
• Excellence in structured thinking with superior analytical capabilities (quantitative and qualitative)
• Ownership and Curiosity are must have for success.
• Self-starter and should be able to deal with ambiguity and drive progress
• Positive attitude, proactive mindset, and willingness to take on new challenges
• Ability to communicate clearly and simply with mid-level and senior audiences. Strong influencing skills
• Comfort in reaching out and organizing cross-functional collaboration in a highly matrixed environment
• Flexibility and adaptability to changing priorities and responsibilities

QUALIFICATIONS

• BS/BA degree required. MBA or other advanced degree preferred
• Project and people management experience required
• Industry experience in commerce/ retail, consumer goods or internet services a plus

As a member of the v1.0 launch team, you will shape this entire product from scratch backed by a strong product aesthetic. This is as “early ideation and creation phase” of a startup as it gets – as autonomous as it gets – as FUN as it gets – if you thrive on the energy of creating something out of nothing.