Firm Administrator

Adv Shoeb Hakim; Mumbai; On-site; INR 3,500,000 - 4,500,000; Full time

Benefits offered by this job

Competitive salary

Executive medical insurance

Life insurance

Executive education budget

Job summary

Adv Shoeb Hakim, a Mumbai-based specialized law firm, seeks a strategic Firm Administrator (Executive Director / COO equivalent) to own non-legal operations such as Finance, HR, Technology, and General Operations.

The role led by Partners requires 8–15 years in admin/operational leadership within professional services, with strong P&L and budgeting expertise. Excellent leadership and vendor management skills are essential for scaling profitability and service standards.

Qualifications

• Bachelor’s degree required; MBA/Master’s preferred in Finance, Business Administration, or Management.
• 8–15 years of progressive senior-level management experience; at least 5 years in admin/operational leadership within a law firm or professional services.
• Proven track record in P&L management, budgeting, and forecasting for SME or professional services.
• Demonstrated HR lifecycle management experience, including recruitment, performance management, compensation, and team leadership.
• Experience managing IT infrastructure, data security, and core business systems (billing, CMS, accounting software).

Responsibilities

• Oversee all financial functions: budgeting, billing, AR/AP, payroll, and financial statements.
• Direct HR functions: recruitment strategy, onboarding, benefits, compensation, compliance.
• Manage office infrastructure, facilities, procurement, vendors, and insurance; ensure security of assets.
• Collaborate on long-term strategy and oversee adoption/maintenance of legal and administrative tech systems.

Skills

P&L management

Financial planning

HR management

IT governance

Vendor management

Strategic planning

Education

Bachelor’s degree

MBA or equivalent

Tools

Billing software

CMS

Accounting software

Job description

Firm Administrator (Executive Director / Chief Operating Officer Equivalent)

Specialized Law Firm – Strategic Business & Operations Leadership

Job ID Grade Location Employment Type SHL-ADM-B5 B3 Mumbai, Maharashtra Full-time

Export to Sheets

Compensation & Executive Benefits

Annual Salary Range Expected Total Compensation Reporting To ₹35 – ₹45 lakhs per annum Highly competitive, performance-linked Firm Partners

About The Firm & The Opportunity

We are a highly specialized, fast-growing law firm focused on complex, high-stakes litigation in Financial Crime, Cyber Law, and Regulatory Compliance. We are seeking a strategic, seasoned leader to take complete ownership of the non-legal operations of the firm. The Firm Administrator will function as the business head, overseeing Finance, Human Resources, Technology, and General Operations. This executive role is critical to scaling the firm’s operations efficiently, ensuring profitability, and maintaining the highest standards of professional service.

Essential Qualifications

Required Qualifications & Experience

• Educational Background: Bachelor’s degree required. A Master’s degree (MBA, M.Com, or equivalent) in Finance, Business Administration, or Management is strongly preferred.
• Work Experience: A minimum of 8 to 15 years of progressive senior-level management experience, with at least 5 years in an administrative or operational leadership role within a law firm, professional services company, or consulting organization.
• Core Competency: Proven track record in P&L management, financial planning, budgeting, and forecasting for an SME or professional services organization.
• Leadership & HR: Demonstrated experience in managing the entire HR lifecycle, including recruitment, performance management, compensation, and team leadership.
• Technology Oversight: Experience managing IT infrastructure, data security protocols, and selecting/implementing core business systems (e.g., billing, CMS, accounting software).

Preferred Skills & Attributes

• Law Firm Specific: Deep understanding of the specific operational challenges and ethical regulations governing law firms in India.
• Process Improvement: History of implementing process efficiencies (e.g., Lean or Six Sigma methodologies) to optimize workflow and reduce administrative overhead.
• Vendor Management: Expertise in negotiating and managing high-value contracts with vendors, landlords, and technology providers.
• Strategic Planning: Ability to translate the Partners’ vision into concrete operational goals and execution plans.

Key Responsibilities

• Financial Management (40%): Oversee all financial functions, including budgeting, billing, accounts receivable/payable, payroll, and preparation of financial statements and performance metrics for the Partners.
• Human Resources (30%): Direct all HR functions, including recruitment strategy, onboarding, benefits administration, compensation review, and ensuring compliance with labor laws.
• General Operations (20%): Manage office infrastructure, facilities, purchasing, vendor relations, and insurance requirements. Ensure the physical and digital security of the firm’s assets.
• Strategy & Technology (10%): Collaborate with Partners on long-term business strategy, and oversee the adoption and maintenance of all legal and administrative technology systems.

What We Offer (Executive Perks)

• Competitive Salary: Highly competitive compensation package designed to attract top-tier management talent.
• Comprehensive Coverage: Executive-level comprehensive medical and life insurance coverage for you and your dependents.
• Professional Development: Dedicated budget and support for executive education, professional certifications (e.g., CPA, SHRM, specialized law firm administration courses), and industry conference attendance.
• Impact: A strategic role where your decisions directly influence the profitability, stability, and growth trajectory of a specialized, high-profile law firm.

Application Details

Date Posted Application Deadline Location Requirement February 8, 2026 March 8, 2026 Candidates must be willing to work full-time from our Mumbai office.