Finance Executive

On Direct Marketing Services; Mohali; On-site; INR 240,000 - 420,000; Full time

Job summary

On Direct Marketing Services in Mohali is seeking an Executive Finance with 1-3 years of experience to manage day-to-day financial operations, petty cash, and expense tracking.

You will verify invoices, maintain vendor ledgers, perform reconciliations, and prepare MIS reports; coordinate with Purchase, Operations and Administration for payment processing. Attention to detail and accuracy in ERP data entry and filing for audits are essential.

Responsibilities

• Handle petty cash and day to day operational expenses.
• Maintain proper records of cash receipts, payments and supporting documents.
• Verify invoices, bills, challans and other supporting documents before processing.
• Ensure expenses and payments are supported by proper approvals.
• Maintain vendor ledgers and perform regular vendor reconciliations.
• Assist with cash and bank reconciliations and follow up on differences.
• Track vendor outstanding payments and maintain payable records.
• Coordinate with vendors for invoices, statements, credit notes and payment related queries.
• Maintain expense records and prepare daily, weekly and monthly MIS reports.
• Monitor outlet and operational expenses and highlight unusual or excess expenses.
• Verify petty cash purchases and ensure bills are submitted and recorded properly.
• Maintain proper filing of invoices, vouchers, payment proofs and accounting documents for audit purposes.
• Coordinate with Purchase, Operations and Administration teams for financial documentation and payment processing.
• Identify missing bills, duplicate invoices, incorrect amounts or unsupported expenses and report discrepancies.
• Perform basic data entry/accounting activities in the company's accounting/ERP system.

Job description

Executive Finance | 1-3 Years Experience

Key Responsibilities

• Handle petty cash and day to day operational expenses.
• Maintain proper records of cash receipts, payments and supporting documents.
• Verify invoices, bills, challans and other supporting documents before processing.
• Ensure expenses and payments are supported by proper approvals.
• Maintain vendor ledgers and perform regular vendor reconciliations.
• Assist with cash and bank reconciliations and follow up on differences.
• Track vendor outstanding payments and maintain payable records.
• Coordinate with vendors for invoices, statements, credit notes and payment related queries.
• Maintain expense records and prepare daily, weekly and monthly MIS reports.
• Monitor outlet and operational expenses and highlight unusual or excess expenses.
• Verify petty cash purchases and ensure bills are submitted and recorded properly.
• Maintain proper filing of invoices, vouchers, payment proofs and accounting documents for audit purposes.
• Coordinate with Purchase, Operations and Administration teams for financial documentation and payment processing.
• Identify missing bills, duplicate invoices, incorrect amounts or unsupported expenses and report discrepancies.
• Perform basic data entry/accounting activities in the company's accounting/ERP system.