Finance Executive

Care Adhd; Bengaluru; On-site; INR 600,000 - 800,000; Full time

Job summary

CARE ADHD seeks a Sales & Purchase Ledger Accountant to support the efficient operation of the finance function. You will ensure accurate processing and maintenance of sales ledger, purchase ledger, and payroll support activities, maintaining high accuracy, resolving queries, and supporting strong financial controls.

Working in the Finance team, you will handle NHS invoicing, supplier invoices, and payroll support while collaborating across departments to improve processes and data quality.

Qualifications

• Experience processing sales invoices, purchase invoices, credit notes and reconciliations.
• Experience invoicing NHS organisations and using NHS payment portals.
• Experience monitoring aged debt and undertaking credit control activities.
• Experience reconciling customer and supplier accounts and resolving discrepancies.
• Experience using cloud-based accounting systems, preferably Xero.

Responsibilities

• Prepare and raise sales invoices for NHS and other customer income using internally generated data.
• Upload invoices and supporting documentation to customer and NHS payment platforms.
• Monitor and pursue outstanding debts, supporting timely collection of income.
• Reconcile customer payments and maintain an accurate sales ledger.
• Investigate and resolve customer invoice queries and payment delays.

Skills

Sales Ledger

Purchase Ledger

Payroll support

Credit control

Excel skills

Analytical ability

Education

ACCA/CIMA in progress

Tools

Xero

Approval Max

Job description

Job Description

1. Job details

Job Title: Sales & Purchase Ledger Accountant

Team: Finance

Reports to: Management Accountant

2. Organisational context

Join Us at The Centre for ADHD Research and Excellence: Shaping the Future of Accessible Healthcare

At CARE ADHD, we're revolutionising private healthcare by making ADHD assessments and treatment more affordable and accessible to those who need it.

Our client-centred approach, combined with lean methodology and a focus on continuous improvement, drives our commitment to excellence.

We embrace an innovative mindset, encouraging rapid learning and adaptation through our 'fail fast' ethos.

With ambitious plans to become the largest ADHD service provider outside the NHS within the next five years, we are committed to pushing boundaries and fostering innovation.

Care is at the heart of who we are - in how we support patients, and in how we treat each other as colleagues.

We believe the way we show up for each other is just as important as what we do.

Skills matter, but it s our mindset, behaviours and willingness to learn, adapt and improve that protect the supportive culture we have built, and help us thrive together.

3. Job purpose

The Sales & Purchase Ledger Accountant will support the efficient operation of the finance function, ensuring the accurate processing and maintenance of sales ledger, purchase ledger, and payroll support activities. The role is responsible for maintaining high levels of accuracy, resolving queries promptly, and supporting strong financial controls across the business.

4. Structure Chart

Chief Financial Officer

Commercial & Forecasting Manager, Financial Accounting Manager, Management Accountant

Management Accountant

Sales & Purchase Ledger Accountant

Core Duties and Responsibilities (Key Result Areas)

Key responsibilities will include:

Planning & Organising

• Prioritise and manage daily sales ledger, purchase ledger, and payroll support tasks to meet operational deadlines.
• Maintain accurate financial records and supporting documentation across multiple systems and platforms.
• Monitor invoice approval workflows, payment schedules, and outstanding balances to support cash flow management.

Service Improvement

• Identify opportunities to improve finance processes, controls, and system efficiencies.
• Support the implementation of new systems and finance procedures, adapting quickly to changing business requirements.
• Assist with identifying and correcting data quality issues to improve reporting accuracy and financial integrity.

Analysis & Judgment

• Investigate invoice, payment, payroll, and account discrepancies to determine root causes and implement corrective actions.
• Analyse aged debt, unreconciled transactions, and supplier account balances to ensure accurate financial records.
• Review financial and payroll data, identify anomalies, and elevate issues where appropriate.
• Exercise sound judgement when resolving customer, supplier, and subcontractor queries.
• Support the reconciliation of incoming receipts and outgoing payments across finance systems.

Communication

• Build and maintain effective working relationships with customers, suppliers, subcontractors, payroll providers, and internal stakeholders.
• Respond promptly and professionally to invoice and payment queries, ensuring timely resolution.
• Communicate effectively through Microsoft Teams, email, video conferencing, and telephone.
• Collaborate with colleagues across departments to obtain information required for invoicing, reconciliations, and payroll activities.
• Provide clear and accurate updates regarding outstanding transactions and finance-related issues.

Financial Management

Sales Ledger

• Prepare and raise sales invoices for NHS and other customer income using internally generated data.
• Upload invoices and supporting documentation to customer and NHS payment platforms.
• Monitor and pursue outstanding debts, supporting timely collection of income.
• Reconcile customer payments and maintain an accurate sales ledger.
• Investigate and resolve customer invoice queries and payment delays.

Purchase Ledger

• Prepare and issue subcontractor invoices based on activity data from internal systems.
• Receive, review, and process approved supplier invoices within Approval Max and Xero.
• Investigate and resolve supplier and subcontractor payment queries.
• Reconcile supplier accounts and resolve invoicing discrepancies.
• Maintain accurate purchase ledger records and supporting documentation.

Payroll Support

• Assist with payroll preparation by reviewing employee data, timesheets, and payroll inputs.
• Validate payroll information and investigate discrepancies before submission.
• Maintain confidentiality and compliance when handling payroll-related data.
• Support accurate and timely payroll processing activities.

People Management

• Work collaboratively across departments to support organisational objectives.
• Share knowledge and contribute positively to team development and continuous improvement initiatives.

Research & Development

• Support the evaluation and implementation of improvements to finance and payroll processes.
• Contribute ideas to enhance efficiency, accuracy, and service delivery across the finance function.

Person Specification

Post Title: Sales & Purchase Ledger Accountant

Team: Finance

Below is an illustrative example to support hiring managers to consider the essential and desirable requirements and experience. This will help shape shortlisting criteria and understanding suitability for the role. Consider carefully the expectations needed for the role to be successful and what experience and knowledge could be developed in post.

Essential

Desirable

Education /

Training /

Qualifications

equivalent level of experience of working

at a junior level in specialist area.

studying towards a

professional accounting

qualification (ACCA/CIMA)

or

Knowledge &

experience

Previous experience working within a

Sales Ledger, Purchase Ledger, Accounts payroll support experience

Payroll administration or

Assistant, Bookkeeping, or Finance role.

including

UK Payroll experience

Experience processing sales invoices,

purchase invoices, credit notes and

reconciliations.

Experience invoicing NHS

organisations and using

NHS payment portals.

Experience monitoring aged debt and

undertaking credit control activities.

Experience reconciling customer and

supplier accounts and resolving

discrepancies.

Experience using cloud-based accounting Experience supporting

systems, preferably Xero.

process improvement

initiatives.

Skills & Abilities

Demonstrates sound judgement when resolving financial queries and escalating issues appropriately.

Advanced Excel skills

including Pivot Tables and

Lookups.

Able to understand how accurate financial

processing contributes to organisational

performance and cash flow.

Ability to analyse financial data, identify

discrepancies and implement corrective

actions.

Ability to work on own initiative and

organise workload, allocating work as

necessary, working to tight and often

changing deadlines.

Strong organisational skills with the ability

to manage competing priorities.

Proactive approach to problem-solving

and continuous improvement.

Experience creating or

improving finance

procedures and

documentation.

Ability to learn new systems quickly and

adapt to changing business requirements.

Interpersonal Skills

Excellent written and verbal

communication skills. Ability to

communicate professionally with

customers, suppliers, subcontractors and

colleagues.

Strong relationship-building skills and

ability to work collaboratively across

teams. Positive, proactive and customer-

focus approach.

Willingness to learn, develop and support

colleagues.

Experience supporting

stakeholders across

multiple departments.

Flexibility, and the ability to handle a

rapidly changing and ambiguous

environment.

Ability to maintain confidentiality and

handle sensitive information appropriately