Finance Associate

Optimas Solution; Pune District; Sur place; INR 500 000 - 750 000; Plein temps

Résumé du poste

Optimas International is seeking a Finance Associate focusing on Inventory Finance and Accounts Payable to support reconciliations, journal entries, and vendor interactions.

You will collaborate with Supply Chain and internal stakeholders to resolve discrepancies, manage billing, and maintain accurate records.

Responsibilities include PPV, work orders, and AP processing in our systems, with emphasis on accuracy, process discipline, and timely payments.

Qualifications

• Experience in inventory-related environments with data-heavy work.
• Ability to work with large volumes of data and maintain accuracy.
• Meet deadlines and maintain complete financial records.
• Ownership and accountability for assigned inventory/AP scope.

Responsabilités

• Analyse and reconcile intercompany movements and unrealized profit in inventory.
• Prepare monthly journal entries and account reconciliations.
• Process Accounts Payable invoices and validate financial data; resolve discrepancies.
• Review GRNI and aging; ensure timely approvals and payments.

Connaissances

Attention to detail

End-to-end ownership

Time management

Problem solving

Communication skills

Team player

Adaptability

Financial awareness

Outils

Google Mail

Excel

Word

Description du poste

Job Title: Finance Associate – Inventory Finance/Accounts Payable

Responsible for: Inventory Finance – Oversee inventory reconciliations, intercompany transactions, work order processing, and variance analysis. Support accurate financial reporting through journal entries, account reconciliations, cost of goods sold (COGS) adjustments, and vendor reconciliations. Collaborate with Supply Chain, vendors, and internal stakeholders to resolve discrepancies, manage billing processes, and maintain accurate inventory and accounting records.

Accounts Payable – Manage a portfolio of vendor accounts, ensuring the accurate and timely processing, validation, and control of Accounts Payable invoices. Support on-time payments and continuity of parts supply.

Key Tasks and Responsibilities

• Analyse and reconcile intercompany movements, identifying unrealized profit within inventory.
• Prepare and process monthly journal entries and account reconciliations.
• Process customer direct-ship billing.
• Reconcile freight claims.
• Process VRMAs, communicate professionally with vendors, and reconcile related credit notes.

Product Price Variance (PPV)

• Run daily reports.
• Identify and analyse price and quantity variances across trade and intercompany transactions.
• Make the necessary adjustments to inventory costs.
• Process General Ledger entries to update cost of goods sold (COGS).
• Maintain daily logs documenting actions taken.

Work Order Reports

• Review third-party Goods Received Not Invoiced (GRNI) and identify and analyse cost variances.
• Identify and assess risks associated with unused raw material components in third-party processing.
• Prepare and process monthly journal entries and account reconciliations.
• Review intercompany in-transit inventory and ageing, and make corrections where required.

Accounts Payable

• Process Accounts Payable invoices & Work order Invoices in NetSuite, record business transactions, and validate financial data. Investigate invoice discrepancies, clarify questionable items or prices, and compare system entries against invoices to resolve anomalies.
• Review invoices and requisitions to confirm that the required payment approvals are in place.
• Use the Daily Non-Payable Report to investigate and resolve invoice queries.
• Review aged invoices and follow up with approvers or owners to obtain outstanding approvals and clear invoices from the system promptly.

Key Skills and Competencies

• Accuracy and attention to detail
• Drive for results - end to end ownership.
• Prioritization and organizational abilities.
• Investigative problem-solving abilities.
• Outstanding customer service: both external and internal customers.
• Financial awareness.
• IS system knowledge – Google mail, Excel & Word.
• Methodical approach.
• Time management- ability to multi-task and prioritize
• Team player.
• Good communication. Ability to communication confidently and professionally across all levels with internal and external contacts.
• Ability to adapt to change in a fast-paced environment.

Health and Safety

• Understand and follow good health and safety practices.
• Ensure working conditions and the use of resources comply with applicable legislation, approved codes of practice, and organisational requirements.
• Report all accidents and near misses promptly.
• Identify and report actual or potential breaches of requirements, and ensure appropriate action is taken.

General

• Experience in an inventory-related environment, with the ability to work with large volumes of data.
• Meet established deadlines for assigned work and reporting.
• Take ownership and be accountable for the assigned area of responsibility.
• Maintain accurate and complete records as required.
• Understand and follow any specific instructions provided.
• Maintain a clean, organised, and orderly work environment.