Finance Assistant(Logistics and Admin support )

Lubetech Chem; Chennai; On-site; INR 300,000 - 600,000; Full time

Job summary

Lubetech Chem is seeking a diligent accounts assistant in Chennai to manage purchase orders, vouchers, inventory records, and supplier/payments processing. The role requires strong Tally skills and attention to detail.

You will support the senior accountant with reports and documentation for ongoing projects, while ensuring compliance with HSE and office policies. Proficiency in Excel will be advantageous for data analysis.

Qualifications

• Proficient with Tally and strong numeric/record-keeping skills.
• Able to analyse data and provide accurate reports.
• Excellent verbal and written communication; able to coordinate with teams.

Responsibilities

• Purchase Order & Internal Check List management.
• Handle Accounting Vouchers including sales, purchases, payments, receipts, contra, and journals.
• Prepare Inventory Vouchers and follow up on stock movements.
• Process customer and supplier payments; handle transportation and delivery invoices.
• Manage pending vouchers and access Govt. Online Portals (DHL, FIRST FLIGHT).
• Perform admin activities and procurement of office supplies.
• Assist senior accountant by providing reports and supporting documents for projects.

Skills

Tally

Analytical thinking

Problem solving

Communication skills

Project experience

Excel proficiency

Tools

Tally

Excel

Job description

Role & responsibilities

• Purchase Order & Internal Check List
• Accounting Vouchers including any alteration, modification (Sales, Purchase ,Payments, Receipts, Contra, and Journal Vouchers)
• Inventory Vouchers (Delivery Note, Stock Journal. Follow up
• Customer payment
• Transportation Invoices
• Supplier Invoices
• pending vouchers
• Access to Govt. Online Portals (DHL, FIRST FLIGHT)
• Admin Activities
• Purchase of Office Stationaries, Refreshments and etc.
• Attending Phone Calls.
• Act as the support to senior accountant by providing reports and supporting documents for projects and any other assistance as needed

GENERAL

• Quality: Ensure appropriate standards are adhered to in all areas of work.
• Health & Safety: Understand Companys Health & Safety Policy and follow all company HSE procedures. Report all accidents or any unsafe conditions in the work place.
• Compliance: Adhere to all company HSE policies, procedures, and relevant legal requirements Chemical Handling Rules ).
• Training Participation: Attend all mandatory HSE trainings, safety drills, and toolbox talks
• Incident Reporting: Immediately report accidents, near-misses, or unsafe conditions to the HSE Officer/Manager.
• Use of PPE: Always wear and maintain appropriate Personal Protective Equipment (PPE) as required for the role.
• Emergency Preparedness: Understand and follow emergency response procedures, including evacuation, first aid, and fire safety.
• Hazard Identification: Proactively identify, assess, and help control workplace hazards.
• Good Housekeeping: Maintain cleanliness and orderliness in the work area to prevent hazards
• Training and Development: Ensure training has been received before undertaking specific duties and that all training is recorded in training records.
• Human Resource Management: Adhere to all HR policies and procedures, to include all absence policies and procedures.
• Communication: Communicate within your own department to ensure that all relevant information is forwarded to the appropriate personnel on a regular and timely basis. Provide regular updates to your line manager regarding progress on required duties and the status of any projects
• Equal Opportunities: Observe and adhere to the company's Equal Opportunities and Dignity at Work policies ensuring that a neutral and harmonious work environment is maintained in which bullying and/or harassment does not occur.
• Core Competency Framework: Ensure that all job specific responsibilities relating to the overall role objective are carried out in accordance with the requirements outlined within the core competency framework.

Environment: Follow environmental Policy. suggest any Changes which will contribute to betterment of environment and help is protecting the resources and avoid climate change

Preferred candidate profile

• Must be proficient with Tally
• Must possess a highly analytical mind that can quickly find solution problems
• Must be able to accurately diagnose problems and identify what caused the problem
• Must be an excellent communicator and a highly motivated individual
• Previous experience in projects is a plus.
• Computer literate especially excel spread sheets and tally
• Good eye for details.
• Methodical and organised.
• Ability to meet deadlines.
• Ability to work under pressure.
• Ability to lead & contribute to team work as necessary.