Finance And Admin Associate

Peepul; India; On-site; INR 450,000 - 750,000; Full time

Job summary

Peepul, an education non-profit working with state governments in Delhi and Madhya Pradesh, seeks a Finance & Admin Associate to support day-to-day accounting, payments, reconciliations and administrative operations. Based in Bhopal or Delhi, you will work with programme and support teams to ensure compliant financial processes.

The role requires a commerce/finance related degree and 2–5 years NGO experience; proficiency in MS Excel and ERP software; careful documentation, donor reporting, and

Qualifications

• Bachelor's degree in Commerce, Finance, Accounting, Business Administration or related discipline.
• 2–5 years of relevant experience in finance/accounts and administration.
• Experience in NGO or development-sector organisations is desirable.
• Proficiency with accounting software/ERP and MS Excel.

Responsibilities

• Record day-to-day financial transactions in the accounting/ERP system.
• Prepare and maintain payment vouchers, journal vouchers and other records.
• Verify invoices, bills and supporting documents before processing.
• Process employee reimbursements, advances and settlements.
• Maintain vendor and employee financial records.
• Perform bank, cash and ledger reconciliations.
• Monitor outstanding advances, receivables and payables.
• Support month-end and year-end closing of accounts.
• Ensure proper accounting codes and donor/project codes are used.
• Provide administrative support across office operations.

Skills

Attention to detail

Strong numerical abilities

Multiple task management

Education

Bachelor's degree in Commerce/Finance/Accounting/Business Administration

Tools

MS Excel

ERP software

Job description

Job Description:

Nature of employment: Full-time

Reporting to: Finance/Admin Officer

Location: Bhopal/Delhi

About Peepul

6.5 million students. 291,000 teachers.90,000+ schools. That’s the scale of what Peepul is changing — and this rolesits at the centre of it. Peepul is an education non‑profit working with stategovernments in Delhi and Madhya Pradesh to drive systemic reform at scale.We’ve received international recognition — including the Commonwealth EducationAward for Innovation — and are backed by India’s leading CSR funders and globalpartners. Our model is simple: embed, deliver, measure anchored in system-levelchange, in partnership with governments. We are a growing organisation with anambitious strategy and a strong evidence base. Join us in our mission to createa world where every child has equal access to high‑quality education. Learnmore about our transformative work at http://peepulindia.org

About the Role

The Finance & Admin Associate willsupport the organisations day-to-day finance and administrative operations.The role will be responsible for accurate accounting, payment processing,reconciliations, financial documentation, budget and compliance support, alongwith routine office administration and coordination.

The position will work closely withprogramme and support teams to ensure that financial and administrativeprocesses are completed efficiently, accurately and in accordance withorganisational policies, donor requirements and applicable statutory regulations.

Responsibilities would include (but notlimited to):

A. Finance & Accounting

• Record day-to-day financial transactionsin the accounting/ERP system.
• Prepare and maintain payment vouchers,journal vouchers and other accounting records.
• Verify invoices, bills, employee claimsand supporting documents before processing.
• Process employee reimbursements, advancesand settlements.
• Maintain vendor and employee financialrecords.
• Perform bank, cash and ledgerreconciliations.
• Monitor outstanding advances, receivablesand payables.
• Support monthly and year-end closing ofaccounts.
• Ensure proper accounting codes, costcentres, programmes and donor/project codes are used.

D. Payments & Cash Management

• Process payments in accordance withapproved financial procedures and delegation of authority.
• Verify approvals and supportingdocumentation before initiating payments.
• Maintain payment trackers and monitorpending payments.
• Assist in bank payment processing andreconciliation.
• Monitor petty cash and ensure timelyrecording and replenishment.
• Follow up on advances and ensure timelysettlement.

E. Administrative Support

• Support day-to-day office administrationand coordination.
• Maintain office records, contracts,licences, registrations and other administrative documents.
• Coordinate procurement of routine office supplies and services.
• Maintain vendor/service-provider recordsand coordinate with vendors.
• Support arrangements for meetings,workshops, events and office activities.
• Assist in travel and logisticscoordination as required.
• Maintain records of office assets,equipment and other administrative resources.
• Support periodic physical verification ofoffice assets.
• Coordinate maintenance, repairs andservicing of office equipment and facilities.
• Support office housekeeping, security andother facility-related requirements.

F. Procurement & Vendor Coordination

• Obtain quotations and supporting documentsas required under procurement procedures.
• Maintain procurement files and vendordocumentation.
• Assist in comparative statements andpurchase documentation.
• Coordinate with vendors for delivery,invoices and payment-related documentation.
• Maintain a database of approved/regularvendors.
• Ensure procurement processes comply withorganisational policies and approval requirements.

G. ERP, MIS & Documentation

• Ensure timely and accurate entry offinancial and administrative information in the system.
• Maintain electronic and physical financeand administration records.
• Support generation of routine finance andadministrative MIS.
• Assist in improving documentation andfiling systems.
• Ensure confidential financial andemployee-related information is appropriately maintained.

3. Key Deliverables

• Accurate and timely accounting entries.
• Timely processing of payments and employeeclaims.
• Regular bank and ledger reconciliations.
• Proper maintenance of financial andadministrative records.
• Timely budget and expenditure tracking.
• Complete documentation for donor,statutory and internal audits.
• Effective management of routine officeadministration.
• Updated vendor, asset and administrativerecords.
• Compliance with finance and administrativepolicies and procedures.

4. Qualifications and RoleRequirements:

At Peepul, we seek talented professionalspassionate about driving educational transformation and making a positiveimpact. We are looking for individuals who possess the following qualificationsand meet the role requirements:

• EducationalBackground: Bachelors degree in Commerce, Finance,Accounting, Business Administration or a related discipline. Post graduatequalification will be an advantage.
• Work Experience: We value both professional and personal experience. Candidateswith 2–5 years of relevant experience in finance/accounts and administration.Experience in an NGO/development-sector organisation will be desirable.
• Other Skills: Experience with accounting software/ERP is preferred. Good workingknowledge of MS Excel and other MS Office applications. Strong accounting andnumerical skills, good attention to detail and accuracy, and the ability to manage multiple tasks and deadlines.
• PreferredExperience: Prior exposure to NGO or projectaccounting, donor-funded projects, FCRA-related financial processes, budgetmonitoring and reporting, procurement and vendor management, officeadministration and asset management, or audit coordination will be an added advantage.