facilities officer

Mott MacDonald; Mumbai; On-site; INR 420,000 - 640,000; Full time

Benefits offered by this job

Agile working

Critical illness leave

Paternity leave

Life insurance

Medical insurance

Career mobility

Global opportunities

Knowledge sharing

Job summary

Mott MacDonald in Mumbai, India is seeking a Facilities Officer to manage the day-to-day facilities operations and support administrative services across the site. The role involves daily facility rounds, travel bookings for staff, processing invoices, inventory management, and coordinating with security and vendors to ensure a safe, efficient workplace.

A RTW document is required under local compliance. This is a permanent, full-time position offering exposure to a global engineering network

Responsibilities

• Taking Daily Facility round and maintain reports/ Snags accordingly.
• Travel Management- Hotel Bookings/ Air tickets & visa/ Traveler insurance/ Cab Bookings/ Train tickets.
• Maintain different types of trackers like Travel bookings/ Invoice trackers etc.
• Handling petty cash advance for ordering visitor lunch / Adhoc requirement.
• Processing of Invoices related to office operations.
• Maintain Daily TPV Attendance.
• Responsible for making Monthly Expense tracker to check the expenditure of Admin. Dept.
• Inventory Management & Re-ordering.
• Responsible for smooth operation of mail room activities
• Responsible for coordination with Security in charge for material movement
• Implement and manage safety procedures to ensure the provision of a safe working environment.

Job description

Job Description

Mott MacDonald is a global engineering, management, and development consultancy committed to delivering impactful work that shapes the future.

We are a team of over 20,000 experts working across the world in more than 50 countries.

We are proud to be part of an ever-changing global industry, delivering transformative work that’s defining our future. It’s our people who power that performance. As an employee-owned business, we invest in creating a space for everyone to feel safe and valued and empowered with the right tools and support.

Whether you want to pursue excellence in your specialism or broaden your experience with flexible roles across our business, you’ll be connected to a community of global experts championing you to be your best. Join us and shape your story with Mott MacDonald, where everyone has the opportunity to be brilliant.

Facilities Officer Position Purpose

• Responsible for managing all aspects of facilities management at initial stage.
• In this capacity facility Officer is accountable for effective co-ordination with OFM on every aspect of facilities Operations.

Duties And Responsibilities

• Taking Daily Facility round and maintain reports/ Snags accordingly.
• Travel Management- Hotel Bookings/ Air tickets & visa/ Traveler insurance/ Cab Bookings/ Train tickets.
• Maintain different types of trackers like Travel bookings/ Invoice trackers etc.
• Handling petty cash advance for ordering visitor lunch / Adhoc requirement.
• Processing of Invoices related to office operations.
• Maintain Daily Consumption Reports. (Consumables- Pantry, HK, Medicines)
• Maintain Daily TPV Attendance.
• Responsible for making Monthly Expense tracker to check the expenditure of Admin. Dept.
• Catering Employee’s calls as on when basis.
• Routine reconciliation & budgeting of HK material/ proper planning & manpower deployment for HK services in office.
• Inventory Management & Re-ordering.
• Responsible for smooth operation of mail room activities
• Responsible for coordination with Security in charge for material movement
• Implement and manage safety procedures to ensure the provision of a safe working environment.

Additional Responsibility In Coordination With FM

• Any Escalation
• Vendor Coordination escalation level
• Co-ordination with BMS Team
• Any other relevant dues that arise from me to me.

Flexible working

At Mott MacDonald, we support our staff to create work-life balance which works for them and welcome candidates looking for career flexibility. We are open to discussing flexible working at interview stage.

Our benefits package is designed to enhance your experience

• Agile working
• Critical illness and compassionate leave
• Paternity Leave
• Group term life insurance, and Group medical insurance coverage
• Career mobility options
• Short and Long-term global employment opportunities
• Global collaboration and knowledge sharing

Employment Compliance Requirement

As part of our global compliance requirements, all candidates must hold a valid Right to Work (RTW) document in India, which will be verified during the recruitment process.

Acceptable documents include a Passport, Voter ID, or Birth Certificate.

By applying, you confirm that you can provide valid documentation if and when required.

Location(s)

Mumbai, MH, IN

Contract Type: Permanent

Work Pattern: Full Time

Market: Various

Discipline: Administration

Job Ref: 16112

Requirements