Executive - Supply

Holiday Tribe Private Limited; Gurugram District; On-site; INR 600,000 - 1,200,000; Full time

Job summary

Holiday Tribe Private Limited is seeking a Supplier Sourcing & Contracting Executive to bolster its supplier network across hotels, DMCs, transport, and activity providers. You will benchmark rates, negotiate terms, and manage supplier data to drive cost efficiencies and better package profitability.

The role requires strong Excel skills, analytical ability, and effective coordination with suppliers. You will work to ensure competitive pricing and reliable service to support sales and operations.

Qualifications

• Graduate in Business Administration, Hospitality, Travel & Tourism, Commerce, or a related field.
• Strong proficiency in MS Excel and data management.
• Good analytical, negotiation, and commercial evaluation skills.
• Strong communication and supplier coordination abilities.
• High attention to detail and accuracy in handling pricing data and documentation.

Responsibilities

• Research and identify hotels, DMCs/ground handlers, transport vendors, and activity providers across assigned destinations.
• Collect, compare, and benchmark supplier rates against market standards to identify competitive pricing opportunities.
• Maintain and regularly update supplier databases, rate comparison sheets, and pricing records using MS Excel.
• Assist in negotiating supplier rates, commercial terms, and contract conditions to optimize procurement costs.
• Coordinate with suppliers for quotations, availability checks, rate validity, and booking confirmations.
• Support due diligence and onboarding of new vendors by verifying credentials, licenses, and service quality.
• Prepare and maintain supplier rate sheets, contracts, comparison reports, and other relevant documentation.
• Monitor supplier performance and flag pricing discrepancies, service delays, availability constraints, and other issues.
• Collaborate with Sales and Operations teams to ensure accurate supplier information and competitive rates are reflected in client proposals.
• Identify cost-saving opportunities through rate negotiations, alternative supplier sourcing, and commercial benchmarking to drive backend margin improvement.

Skills

Negotiation

Analytical thinking

Communication

Attention to detail

Project management

Education

Graduate in Business Administration, Hospitality, Travel & Tourism, Commerce

Tools

MS Excel

Data management tools

Job description

Holiday Tribe is a travel-tech company headquartered in Gurugram. Backed by leading VC firms like Powerhouse Ventures and GSF, and having recently raised Pre-Series A funding, we are growing rapidly and setting the stage for the next phase of scale.

We specialize in curated leisure travel experiences across 30+ global destinations, combining deep human expertise with a bold vision of building cutting-edge AI and technology that will transform how Indians plan and experience their holidays. Recognized as the Emerging Holiday Tech Company at the India Travel Awards 2023, we’ve also partnered with international tourism boards to bring world-class experiences to Indian travelers.

At our core, we are a fun, performance-driven workplace on a mission to build the next big thing in travel — making holiday planning faster, smarter, and unforgettable.

Role Overview

We are looking for a commercially driven and detail-oriented Supplier Sourcing & Contracting Executive to strengthen our supplier network, negotiate competitive rates, and improve backend margins across our travel destinations. The role involves researching and onboarding hotels, Destination Management Companies (DMCs), transport vendors, and activity providers while ensuring competitive pricing, reliable service quality, and accurate supplier data. The ideal candidate will combine strong analytical skills with effective negotiation and coordination abilities to drive cost efficiencies and improve package profitability.

Key Responsibilities

• Research and identify hotels, DMCs/ground handlers, transport vendors, and activity providers across assigned destinations.
• Collect, compare, and benchmark supplier rates against market standards to identify competitive pricing opportunities.
• Maintain and regularly update supplier databases, rate comparison sheets, and pricing records using MS Excel.
• Assist in negotiating supplier rates, commercial terms, and contract conditions to optimize procurement costs.
• Coordinate with suppliers for quotations, availability checks, rate validity, and booking confirmations.
• Support due diligence and onboarding of new vendors by verifying credentials, licenses, and service quality.
• Prepare and maintain supplier rate sheets, contracts, comparison reports, and other relevant documentation.
• Monitor supplier performance and flag pricing discrepancies, service delays, availability constraints, and other issues.
• Collaborate with Sales and Operations teams to ensure accurate supplier information and competitive rates are reflected in client proposals.
• Identify cost-saving opportunities through rate negotiations, alternative supplier sourcing, and commercial benchmarking to drive backend margin improvement.

Skills & Qualifications

• Graduate in Business Administration, Hospitality, Travel & Tourism, Commerce, or a related field.
• Strong proficiency in MS Excel and data management.
• Good analytical, negotiation, and commercial evaluation skills.
• Strong communication and supplier coordination abilities.
• High attention to detail and accuracy in handling pricing data and documentation.
• Ability to manage multiple suppliers, destinations, and deadlines effectively.
• A proactive, cost-conscious, and data-driven approach to improving profitability.
• Prior experience in travel procurement, hotel contracting, vendor management, or hospitality will be an added advantage.