Executive / Sr. Executive - Accounts & Finance (Capex)

Unison Pharmaceuticals; Ahmedabad District; In loco; INR 1.200.000 - 1.800.000; Tempo pieno

Descrizione del lavoro

Unison Pharmaceuticals Pvt. Ltd. is seeking a Finance professional to manage Capex/Project Payable cycles and ensure compliance across GST & TDS. The role involves coordinating with Project, Purchase, Plant Operations, Engineering and Corporate Accounts teams to streamline payments and accounting.

The ideal candidate will handle invoicing, settlement of advances, and asset-related transfers, supporting monthly closures and financial reporting.

Competenze

• Experience with SAP S/4HANA for project payable processing.
• Knowledge of Capex / project payable cycles.
• Understanding GST & TDS compliance.
• Ability to coordinate with cross-functional teams.

Mansioni

• Capex/Project Payable lifecycle from PR/PO to invoice payment.
• Verify vendor invoices against POs, contracts, GRN/SES.
• Ensure accurate booking of invoices in SAP S/4HANA.
• Ensure GST & TDS compliance and proper cost allocation.
• Manage vendor advances and open items tracking.
• Coordinate payment proposals with Corporate Payable Team.
• Coordinate with Project, Purchase, Plant Ops, and Finance teams.
• Support Fixed Assets capitalization and CWIP transfers.
• Prepare MIS reports on Capex, advances, liabilities.
• Liaise with Corporate Finance for approvals and reporting.

Descrizione del lavoro

Key Roles & Responsibilities

A. Capex / Project Payable Management

• Manage the complete Capex / Project Payable cycle, from Purchase Requisition (PR) and Purchase Order (PO) to invoice verification, accounting and final payment.
• Review and verify vendor invoices against approved POs, contracts, goods receipt notes (GRN), service entry sheets (SES) and other supporting documents.
• Ensure accurate and timely booking of project-related vendor invoices in SAP S/4HANA.
• Ensure appropriate accounting, GST & TDS compliance, cost allocation and documentation of capital expenditure in accordance with company policies, tax laws and applicable accounting standards.

B. Vendor Advances & Open Item Management

• Process vendor advances in accordance with approved POs, contractual terms and company policies.
• Track and monitor advances paid to vendors against respective POs, projects and milestones.
• Ensure timely adjustment and settlement of advances against vendor invoices.
• Maintain advance tracking records, reconciliation statements and ageing reports.
• Monitor vendor open items, conduct periodic reconciliations and ensure timely resolution of outstanding balances, debit balances and unreconciled items.
• Follow up with vendors and internal stakeholders for pending invoices, advance adjustments, credit notes and other outstanding matters.
• Tracking of Retention as per PO terms.

C. Payment Processing & Coordination

• Prepare periodic payment proposals for submission to the Corporate Payable Team, in line with approved payment terms.
• Coordinate with the Corporate Accounts Payable Team for timely processing and release of project-related vendor payments.
• Prepare and coordinate payment files for bank term loan (TL) disbursements, ensuring compliance with bank requirements and supporting documentation.
• Monitor payment status and maintain records of payments made against respective POs, projects and vendors.
• Ensure appropriate approvals and adherence to the company's payment policies.

D. Stakeholder Coordination

• Act as the key Finance & Accounts representative at the plant for all Capex / Project Payable-related matters.
• Assist in monthly, quarterly and annual book closure, including provisions for unbilled liabilities and reconciliation of CWIP.
• Coordinate with Project, Purchase, Plant Operations, Engineering and Corporate Accounts teams to ensure smooth processing of project transactions.
• Follow up with the Project and Purchase teams for pending PRs, POs, amendments, work completion certificates, GRNs, SES and invoice-related clarifications.
• Liaise with the Corporate Finance Team for payment approvals, accounting matters, fund requirements and financial reporting.
• Facilitate timely resolution of vendor payment queries and project-related accounting discrepancies.
• Support the Finance Team in project cost monitoring & cash flow planning
• Support SAP-related process improvements, data accuracy and reporting automation

E. Fixed Assets Module

• Ensure proper coordination with the Fixed Assets (FA) module team for accurate accounting, classification and capitalization of project-related expenditure.
• Ensure timely transfer of completed project costs from CWIP to Fixed Assets, in coordination with the FA Team.
• Ensure compliance with corporate accounting policies, capitalization guidelines, and approval matrix and prescribed procedures.
• Ensure proper documentation and reconciliation of project expenditure with CWIP and Fixed Asset records.

F. MIS & Reporting

• Prepare and maintain periodic MIS reports relating to Capex / Project Payables, vendor advances and outstanding liabilities.
• Generate and maintain advance ageing, vendor outstanding, payment status and open PO reports.
• Monitor and report project commitments, pending invoices, unadjusted advances and overdue payments.
• Ensure timely and accurate feeding, updating and validation of MIS data in the prescribed formats.
• Provide relevant financial data and supporting schedules for management reviews, audits and other reporting requirements.