Executive Recruitment Coordinator – Executive Level

NTT Ltd.; Gurugram District; Hybrid; INR 900,000 - 1,500,000; Full time

Benefits offered by this job

Hybrid working

Job summary

NTT DATA is seeking a Senior Executive Assistant to provide high-level administrative support to the Global CEO. The role involves managing confidential information, coordinating complex schedules, and preparing materials for executive discussions.

Strong communication, discretion, and problem-solving skills are essential, along with proficiency in office software and project coordination. Hybrid working arrangement in the Gurugram area is offered.

Qualifications

• Bachelor’s degree or equivalent business, management, or related field is advantageous.
• Advanced administrative experience supporting high-level executives.
• Experience in global IT services context is beneficial.

Responsibilities

• Provide administrative support to the Global CEO and drive correspondence.
• Manage complex calendars, travel, and meeting logistics.
• Prepare reports, minutes, and presentations for board discussions.
• Interact with senior executives and internal/external stakeholders.
• Ensure confidentiality and professional communication at all times.

Skills

Time management

Discretion

Communication

Problem solving

Adaptability

Office software

Calendar management

Attention to detail

Project management

Professionalism

Finance basics

Education

Bachelor's degree in business or related field

Tools

MS Office

Job description

Make an impact with NTT DATA
Join a company that is pushing the boundaries of what is possible. We are renowned for our technical excellence and leading innovations, and for making a difference to our clients and society. Our workplace embraces diversity and inclusion – it’s a place where you can grow, belong and thrive.

Your day at NTT DATA
The Senior Executive Assistant is an advanced subject matter expert, responsible for providing administrative support to the Global Chief Executive Officer.

This role requires in-depth knowledge of company operations, policies, and procedures and handles details of a highly confidential and critical nature.

The Senior Executive Assistant collects and prepares information for the Global CEO for use in discussions/meetings with other Executive level stakeholders within the organization, as well as external to the organization.

This role may also prepare presentation materials for board of director meetings and is required to make high-level contacts of a sensitive nature inside and outside of the organization.

The Senior Executive Assistant applies advanced wide-ranging experience and in-depth professional knowledge to develop and resolve complex issues in creative ways and typically exercises judgement in selecting and adapting methods or approaches to obtaining results.

Key responsibilities:

• Provides administrative support to the Global CEO in support of their efforts to reach targets and deliver on strategic business objectives and goals.
• Responsible to interact and engage with other Chief/Senior Executives within the organization.
• Manages an extremely active calendar of appointments and completes expense reports.
• Composes and prepares correspondence that is confidential in nature.
• Arranges complex and detailed travel plans, itineraries, and agendas for the Global CEO.
• Collects and prepares information for Global CEO to use in discussions/meetings.
• Prepares documents to be reviewed and presented by Global CEO to the board of directors, executives and other committees.
• Makes high-level contacts of a sensitive nature inside and outside of the organization.
• Works on problems of diverse scope where analysis of data requires evaluation of identifiable factors.
• Exercises judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions.
• Creates and distribute minutes of meetings and follows up on outstanding items.
• Accountable for drafting letters and correspondence for Global CEO and prepares reports and statistical information ensuring distribution to the relevant internal and / or external stakeholders.
• Maintain office supply inventory and other additional supplies as needed by Global CEO.
• Completes any other administrative tasks as required by the Global CEO.

To thrive in this role, you need to have:

• Exceptional time management skills, ensuring that own time is managed effectively, as well as the time of the Global CEO to ensure all commitments are met and deadlines are upheld.
• Discretion and the ability to maintain strict confidentiality are crucial.
• Clear and concise communication, both written and verbal, is essential for conveying information, managing correspondence, and liaising with internal and external stakeholders.
• Ability to problem-solve is essential to the handling of unexpected issues and finding creative solutions to challenges that arise.
• Ability to being adaptable and flexible is important with exceptional organizational skills.
• Proficiency with office software, calendar management tools, and other productivity software is vital.
• Ability to juggle multiple tasks and responsibilities simultaneously is crucial for keeping up with the fast-paced demands of the Global CEO’s office.
• Ability to anticipate the Global CEO’s needs and taking initiative to address them can be a significant advantage.
• Attention to detail is essential when managing schedules, preparing reports, and handling important documents.
• Strong project Management skills is essential for overseeing critical projects or initiatives.
• Maintaining a high level of professionalism in all interactions is essential.
• A basic understanding of financial and budgetary matters may be necessary for managing expense reports or budgets.
• Being calm under pressure and capable of handling unexpected crises or urgent situations is vital.
• Ability to take ownership of own role and staying motivated to excel is essential, especially when working independently.

Academic qualifications and certifications:

• Bachelor’s degree or equivalent business, management, or a related field can be particularly advantageous or related equivalent level of experience.

Required experience:

• Advanced demonstrated experience gained within a similar role, preferably within a global organization.
• Advanced administrative experience, especially in roles supporting high-level executives is beneficial.
• Familiarity with the global IT services industry is an advantage.
• Advanced experience dealing with international matters, cross-cultural communication, and global operations can be valuable.
• Advanced experience in managing projects or special initiatives that demonstrated the ability to handle complex tasks and responsibilities effectively.

Workplace type:

Hybrid Working

About NTT DATA
NTT DATA is a $30+ billion business and technology services leader, serving 75% of the Fortune

Global 100. We are committed to accelerating client success and positively impacting society through responsible innovation. We are one of the world’s leading AI and digital infrastructure providers, with unmatched capabilities in enterprise-scale AI, cloud, security, connectivity, data centers and application services. Our consulting and industry solutions help organizations and society move confidently and sustainably into the digital future. As a Global Top Employer, we have experts in more than 70 countries. We also offer clients access to a robust ecosystem of innovation centers as well as established and start-up partners. NTT DATA is part of NTT Group, which invests over $3 billion each year in R&D.

Equal Opportunity Employer
NTT DATA is proud to be an Equal Opportunity Employer with a global culture that embraces diversity. We are committed to providing an environment free of unfair discrimination and harassment. We do not discriminate based on age, race, colour, gender, sexual orientation, religion, nationality, disability, pregnancy, marital status, veteran status, or any other protected category. Join our growing global team and accelerate your career with us.

Third parties fraudulently posing as NTT DATA recruiters

NTT DATA recruiters will never ask job seekers or candidates for payment or banking information during the recruitment process, for any reason. Please remain vigilant of third parties who may attempt to impersonate NTT DATA recruiters whether in writing or by phone in order to deceptively obtain personal data or money from you. All email communications from an NTT DATA recruiter will come from an @nttdata.com email address. If you suspect any fraudulent activity, please contact us.