Executive - Program Coordination (Events & Academic Operations)

Organo Eco Habitats; Hyderabad; On-site; INR 350,000 - 550,000; Full time

Job summary

Organo Eco Habitats is seeking an Executive - Program Coordinator to plan, organize, and execute experiential learning workshops that promote sustainability in schools, communities, and corporate partners. The role translates the organization's vision into safe, impactful programs with strong coordination and stakeholder engagement.

The ideal candidate holds a relevant degree, with 6 years of event coordination or program management experience, and can work weekends when required.

Qualifications

• Bachelor's degree in Event Management, Business Administration, Sustainability, Education, or related field.
• Master's degree is preferred for this role.
• Experience in education, NGO, or sustainability sectors is a plus.

Responsibilities

• Plan and schedule sustainability-focused workshops, field visits, and community events.
• Coordinate with schools, experts, facilitators, and vendors to finalize event details.
• Develop event timelines, checklists, and task allocations to ensure smooth execution.
• Arrange transportation, venue setup, learning kits, and safety protocols for each event.
• Manage on-site activities, ensuring sessions run on time and participant engagement is high.
• Oversee the distribution of teaching aids and materials.
• Share dates, instructions, and updates with participants and team members.
• Network with leads and partners, maintain relationships through CRM tools.
• Monitor event budgets and track expenditures.
• Prepare post-event reports with feedback and recommendations.

Skills

Strong organizational skills

Time-management

MS Office

CRM tools familiarity

Verbal and written communication

Team collaboration

Budgeting and reporting

Weekend/after-hours flexibility

Education

Bachelor's degree in Event Management / Business Administration / Sustainability / Education or related field

Master's degree preferred

Tools

MS Office

Zoho CRM

Job description

Job Title: Executive - Program Coordinator - Organo Et School

Role Objective

The incumbent will plan, organize, and execute engaging experiential learning workshops and programs that promote sustainability education. This role requires translating the organization's vision for hands-on, eco-conscious learning into well-coordinated, safe, and impactful workshops/programs for schools, communities, and corporate partners.

Job Title: Executive - Program Coordinator - Organo Et School

Role Objective

The incumbent will plan, organize, and execute engaging experiential learning workshops and programs that promote sustainability education. This role requires translating the organization's vision for hands-on, eco-conscious learning into well-coordinated, safe, and impactful workshops/programs for schools, communities, and corporate partners.

Key Responsibilities

• Plan and schedule sustainability-focused workshops, field visits, and community events.
• Coordinate with schools, experts, facilitators, and vendors to finalize event details.
• Develop event timelines, checklists, and task allocations to ensure smooth execution.
• Arrange transportation, venue setup, learning kits, and safety protocols for each event.
• Manage on-site activities, ensuring sessions run on time and participant engagement is high.
• Oversee the distribution of teaching aids, materials, etc.
• Share important event dates, instructions, and updates with participants and team members.
• Network with potential leads and partners, maintaining professional relationships through CRM tools (e.g., Zoho).
• Monitor event-related budgets and track expenditures.
• Prepare post-event reports, including participant feedback and recommendations for improvement.
• Ensure all events follow established safety guidelines and risk management protocols.
• Address any emergencies or unforeseen issues promptly and effectively.

Minimum Requirements

• Bachelor's degree in Event Management, Business Administration, Sustainability, Education, or related field. Master's degree is most.
• Preferably 6 year of experience in event coordination or program management.
• Prior experience in education, NGO, or sustainability sectors is a plus.

Knowledge & Skills

• Strong organizational and time-management skills.
• Proficiency in MS Office and familiarity with CRM tools.
• Excellent verbal and written communication skills.
• Ability to work with multidisciplinary teams and diverse audiences (students, teachers, corporate professionals).
• Efficient in budgeting, bookkeeping and reporting.
• Flexibility to work on weekends or non-standard hours when requires.