Executive - Program Coordination (Events & Academic Operations)

ESP Engineered; Hyderabad; On-site; INR 600,000 - 1,200,000; Full time

Job summary

ESP Engineered is seeking an Executive for Program Coordination (Events & Academic Operations) to plan, organise, and execute sustainability workshops for schools, communities, and corporate partners. The role requires coordinating with schools, experts, and vendors, ensuring on-time delivery, safety, and impactful sessions.

The incumbent will manage budgets, prepare post-event reports, and maintain CRM records using Zoho.

Qualifications

• Bachelor’s degree in Event Management, Sustainability, Education, or related field.
• Master’s degree is preferred and advantageous.
• 6 years of experience in event coordination or program management.

Responsibilities

• Plan and schedule sustainability-focused workshops, field visits, and community events.
• Coordinate with schools, experts, facilitators, and vendors to finalize event details.
• Develop event timelines, checklists, and task allocations for smooth execution.
• Arrange transportation, venue setup, learning kits, and safety protocols for each event.
• Manage on-site activities, ensuring sessions run on time and participant engagement remains high.
• Oversee distribution of teaching aids and materials to participants.
• Share event updates and instructions with participants and team members.
• Network with potential leads and partners using CRM tools to maintain relationships.

Skills

Organizational skills

Time management

MS Office

CRM tools (Zoho)

Verbal & written communication

Team coordination

Budgeting & reporting

Education

Bachelor’s degree in Event Management

Master’s degree preferred

Tools

MS Office

Zoho CRM

Job description

Executive - Program Coordination (Events & Academic Operations)

6 Years

Role Objective

The incumbent will plan, organize, and execute engaging experiential learning workshops and programs that promote sustainability education. This role requires translating the organization’s vision for hands-on, eco-conscious learning into well-coordinated, safe, and impactful workshops/programs for schools, communities, and corporate partners.

Key Responsibilities

• Plan and schedule sustainability-focused workshops, field visits, and community events.
• Coordinate with schools, experts, facilitators, and vendors to finalize event details.
• Develop event timelines, checklists, and task allocations to ensure smooth execution.
• Arrange transportation, venue setup, learning kits, and safety protocols for each event.
• Manage on-site activities, ensuring sessions run on time and participant engagement is high.
• Oversee the distribution of teaching aids, materials, etc.
• Share important event dates, instructions, and updates with participants and team members.
• Network with potential leads and partners, maintaining professional relationships through CRM tools (e.g., Zoho).
• Monitor event-related budgets and track expenditures.
• Prepare post-event reports, including participant feedback and recommendations for improvement.
• Ensure all events follow established safety guidelines and risk management protocols.
• Address any emergencies or unforeseen issues promptly and effectively.
• Bachelor’s degree in Event Management, Business Administration, Sustainability, Education, or related field. Master’s degree is most.
• Preferably 6 year of experience in event coordination or program management.
• Prior experience in education, NGO, or sustainability sectors is a plus.

Knowledge & Skills

• Strong organizational and time-management skills.
• Proficiency in MS Office and familiarity with CRM tools.
• Excellent verbal and written communication skills.
• Ability to work with multidisciplinary teams and diverse audiences (students, teachers, corporate professionals).
• Efficient in budgeting, bookkeeping and reporting.
• Flexibility to work on weekends or non-standard hours when requires.