Executive – Order-to-Cash (Billing & Verification)

PadCare Labs Pvt. Ltd.; Pune District; On-site; INR 312,000 - 469,000; Full time

Job summary

PadCare Labs Pvt. Ltd. in Pune invites a Finance Executive to join the O2C/Invoices team.

You will verify customer master data, onboarding, renewal accuracy, and ensure invoices are properly issued and accepted. This role requires meticulous checking, GST invoicing knowledge, and proficiency with Zoho Books or Zoho ERP. You’ll collaborate across Sales, Operations and Finance to resolve discrepancies, maintain records, and support a growing mission-driven circular economy for menstrual hygiene.

Qualifications

• B.Com / M.Com / CA Inter / MBA (Finance) or equivalent.
• 1–3 years of relevant experience.
• GST invoicing knowledge and basic accounting.
• Hands-on Zoho Books/Zoho ERP experience or similar system.
• MS Excel/Google Sheets for trackers and reports.
• Strong attention to detail and documentation.
• Clear written communication for client emails and follow-ups.
• Ability to coordinate across Sales, Operations and Finance.
• Culture fit with PadCare values: Integrity, Entrepreneurship, Collaboration, Customer-First, Innovation.

Responsibilities

• Verify customer details for onboarding, including legal name, billing/shipping address, GSTIN, PAN, contact details, and credit terms.
• Check sales orders against approved quotations/POs for pricing, quantity, tax, billing frequency, and contract period.
• Verify renewal sales orders against previous terms and revisions to pricing or scope.
• Flag discrepancies to Sales and Operations and resolve before ERP approval.
• Maintain onboarding and renewal verification records and checklists.
• Send invoices to clients by email with supporting documents and contract references.
• Follow up until invoice acceptance; track submission dates and client queries.
• Coordinate with internal teams to fix rejected/disputed invoices and resubmit on time.
• Share regular status reports on pending acceptances with the O2C Manager.

Skills

GST invoicing knowledge

MS Excel

Written communication

Attention to detail

Cross-functional coordination

Education

B.Com / M.Com / CA Inter / MBA (Finance)

Tools

Zoho Books/Zoho ERP

Job description

At PadCare, we’re on a mission to make hygiene sustainable. Founded in 2018, we have developed India’s first patented sanitary napkin recycling technology—PadCareX.

But we’re not just solving a waste problem, we’re building a circular economy that champions environmental resilience and social equity. Our service model closes the loop starting from collection, recycling, and transforming single-use sanitary napkins into sustainable materials, while also creating dignified jobs for marginalized waste workers, especially women, across the country.

With 100+ changemakers across 25+ cities, PadCare is driving real impact—for people and the planet. Recognized by Forbes, the World Economic Forum, and more, we believe business can be a force for good. If you do too, PadCare is where your purpose finds a home.

To learn more about the work that PadCare is doing, check out the website: www.padcarelabs.com

Job Description

Role overview & Key responsibilities:

This role covers the finance checks at the start and end of the client billing cycle. The Executive will verify that customer master data and sales orders are accurate before onboarding and renewal, and will make sure clients receive and formally accept their invoices.

Key Responsibilities

Verify customer details for new client onboarding, including legal name, billing and shipping address, GSTIN, PAN, contact details, and credit terms.

Check sales orders against the approved quotation, PO, or agreement for pricing, quantity, tax treatment, billing frequency, and contract period.

Verify renewal sales orders against the previous contract terms and approved revisions to pricing or scope.

Flag discrepancies to Sales and Operations and get them resolved before the order is approved in the ERP (Zoho).

Keep onboarding and renewal verification records and checklists up to date.

B. Invoice Submission & Acceptance

Send invoices to clients by email with the required supporting documents, such as the PO, delivery or service proof, and contract references.

Follow up by email until the client confirms invoice acceptance.

Track submission dates, acceptance status, and any client queries or rejections in an invoice tracker.

Coordinate with internal teams to fix rejected or disputed invoices and resubmit them on time.

Share regular status reports on pending acceptances with the O2C Manager.

Requirements

What we're looking for:

• B.Com / M.Com / CA Inter / MBA (Finance)
• Experience: 1–3 years
• Working knowledge of GST invoicing requirements and basic accounting.
• Hands-on experience with Zoho Books or Zoho ERP, or a similar system.
• Proficiency in MS Excel or Google Sheets for trackers, lookups, and basic reports.
• Strong attention to detail and a habit of documenting work.
• Clear, professional written communication for client emails and follow-ups.
• Ability to coordinate across Sales, Operations, and Finance.
• Culture Fit: Must align with PadCare’s values –Integrity, Entrepreneurship, Collaboration, Customer-First, Innovation.

Work Mode: Full-time; based in Pune.

Why Join us:

• Compensation: Competitive salary in line with industry standards.
• Growth Path: Opportunity to scale into O2C Manager and beyond as PadCare expands globally.
• Purpose With Impact: Join a mission-driven team transforming menstrual hygiene through sustainable solutions that uplift women’s health, the environment, and sanitation workers' dignity.
• Eco-Warrior in Action: Help recycle millions of sanitary pads and actively reduce landfill waste and carbon emissions—real impact, not just buzzwords.
• Innovation Meets Heart: Be part of a team that blends empathy with patented 5D recycling tech to build the future of circular economy.
• Grow With Us: We’re a fast-gowing, venture-backed startup offering real opportunities to scale your career as we scale our impact.
• A Culture That Cares: Work in a space where collaboration, inclusivity, and purpose aren’t just values—they’re how we roll every day.