Executive Assistant to Regional Head

Jones Lang Lasalle Property Consultants India Pvt Ltd; Bengaluru; On-site; INR 300,000 - 600,000; Full time

Job summary

Jones Lang LaSalle (JLL) Bengaluru is seeking an Administrative Assistant to support the Regional Head with executive outreach and cross-functional coordination. The role demands proactive organization, discretion with confidential matters, and the ability to drive priorities across teams.

The ideal candidate will have a Bachelor's in business/management and 5 years of experience supporting senior leadership, with excellent English communication and strong MS Office/Google Workspace proficiency.

Qualifications

• Bachelor’s degree in business administration, Management, or a related field.
• 5 years of relevant experience as an Executive Assistant, Executive Business Partner, or similar role.
• Proven experience supporting senior leadership.
• Excellent communication, interpersonal, and stakeholder-management skills.

Responsibilities

• Calendar management and scheduling for multiple team members.
• Travel coordination and expense reporting for domestic and international travel.
• Assistance with day-to-day routine requests and follow-ups.
• Set up virtual meetings and conference calls; prepare materials.
• Support for department-wide or all-hands meetings and logistics.
• Coordinate team offsites and internal events; vendor communication.
• Provide dependable support to multiple managers/departments in a remote environment.
• Additional tasks to support executive functions as needed.

Skills

Excellent communication

Interpersonal skills

Stakeholder management

English communication

Microsoft Office

Google Workspace

Presentation tools

Education

Bachelor’s degree in business administration/Management

Tools

Microsoft Office

Google Workspace

Job description

Admin Assistant JLL empowers you to shape a brighter way . Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Admin Assistant Integrated Facilities Management

What this job involves: We are looking for a highly proactive, organized, and business-minded Executive Assistant to the Regional Head who can operate as a trusted partner and strategic enabler to the leadership team. The Executive Assistant organizes and coordinates executive outreach and external relations efforts.. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. This is more than a traditional Executive Assistant role. The ideal candidate will work closely with the Regional Head to manage priorities, drive follow-ups, coordinate cross-functional activities, and ensure key business initiatives move forward effectively.

Key Responsibilities

• Calendar Management and Scheduling: Support the coordination of calendars for multiple team members by scheduling meetings, managing recurring appointments, and resolving basic conflicts or overlaps.
• Travel Coordination and Expense Reporting: Arrange Domestic & International travel, including flights, lodging, and ground transportation. Submit and track expense reports to ensure timely processing and compliance with company policies.
• Assistance with Routine Requests: Respond to and complete day-to-day support tasks from assigned team members, including gathering information, preparing simple documents, or coordinating follow-ups as needed.
• Meeting and Call Logistics: Set up virtual meetings and conference calls, send calendar invites, coordinate agendas or presentation materials, and ensure participants have the necessary access and information.
• Departmental Meeting Support: Assist with the planning and coordination of larger team meetings such as department-wide or all-hands meetings. This may include helping with agendas, compiling/preparation presentation materials, tracking attendance, and managing follow-up communications.
• Event and Offsite Logistics: Provide support for logistical planning and coordination of team offsites or internal events, including venue research, vendor communication, scheduling, and material preparation.
• Multi-Team Support: Provide reliable and organized support to multiple managers or departments, helping to streamline communication, manage basic workflows, and handle general coordination duties in a fully remote environment.
• Additional Support: Availability to help with tasks from other team members to support overall executive support tasks.

Requirements

• Bachelor’s degree in business administration, Management, or a related field
• 5years of relevant experience as an Executive Assistant, Executive Business Partner, or similar role
• Proven experience supporting senior leadership
• Excellent communication, interpersonal, and stakeholder-management skills
• Strong business acumen and understanding of organizational priorities
• Exceptional organizational and time-management abilities
• Ability to manage multiple priorities in a fast-paced environment
• Strong ownership, follow-up, coordination, and problem-solving skills
• High level of discretion, confidentiality, and professional maturity
• Excellent written and verbal English communication
• Proficiency in Microsoft Office, Google Workspace, and presentation tools
• Ability to work independently, anticipate requirements, and exercise sound judgment

Key Competencies

• Strategic Thinking
• Business Acumen
• Executive Presence
• Stakeholder Management
• Communication
• Confidentiality
• Proactive Ownership
• Problem Solving
• Prioritization
• Business Partnering

Ideal Candidate

We are looking for someone who doesn’t simply manage the schedule, but understands the Regional Head’s priorities, connects the dots, drives accountability, and helps the organization execute better. If you are an experienced executive support professional who combines strong organizational skills with business judgment, ownership, and strategic thinking, we would be keen to hear from you.

Location & Hours

Location: On-site –Bengaluru, KA Scheduled Weekly Hours: 48

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you’re pursuing.

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.