Executive Assistant to MD & CEO

Confidential Careers; Bengaluru; On-site; INR 1,200,000 - 2,100,000; Full time

Job summary

Rassense Private Limited seeks an Executive Assistant to provide high-quality executive, organizational and analytical support to the MD & CEO. You will own calendar management, travel, briefing materials, research and stakeholder coordination, while improving executive productivity via digital tools and AI-enabled applications.

Success relies on sound judgment, discretion and reliable follow-through, with the ability to manage confidential information and coordinate with senior leadership to

Qualifications

• MBA with a bachelor’s degree; 8–15 years of relevant experience.
• Experience supporting a senior executive or working with senior management in a high-ownership role.
• Strong business acumen, analytical ability, communication and stakeholder-management skills.
• Ability to manage competing priorities under pressure.

Responsibilities

• Manage the MD & CEO’s calendar, priorities, meetings and critical follow-ups, protecting executive time and ensuring important commitments remain visible.
• Prepare agendas, briefing notes, presentations, reports and meeting materials, converting relevant information into clear and useful outputs.
• Track decisions, commitments and action items, coordinating senior leaders and stakeholders to ensure timely closure and accountability.
• Organise travel, meetings and important engagements, anticipating requirements and resolving scheduling or logistical conflicts proactively.
• Support research, analysis and information synthesis for management reviews and decision-making, presenting concise and relevant information.
• Act as a trusted interface with internal and external stakeholders, exercising judgement on communication, priorities, access and escalation.
• Maintain confidential records with appropriate discretion and governance, ensuring information is accurate, secure and easily retrievable.
• Improve executive-office productivity through digital tools, reporting platforms, workflow automation and AI-enabled applications.
• Executive support, calendar management, meeting coordination, travel planning and stakeholder management, supported by excellent organisation and communication.
• Business acumen, analytical ability, research and information-synthesis skills, with the ability to create concise management materials.
• Strong proficiency with digital productivity tools, collaboration platforms, data and reporting tools, workflow automation and AI-enabled applications.
• Excellent judgement, confidentiality, attention to detail and independent working capability, including effectiveness under pressure.
• Practical process-improvement ability, with an interest in simplifying recurring activities and digitising executive-office workflows.

Skills

Business acumen

Analytical ability

Communication

Planning

Stakeholder management

Tech orientation

Automation tools

AI tools

Education

MBA

Bachelor's degree

Tools

Productivity tools

Collaboration platforms

Reporting tools

Automation

AI-enabled apps

Job description

Rassense Private Limited is a food service company delivering innovative food-at-work experiences through technology, operational capability and strong connections with production communities. The organisation aims to serve clients across sectors and geographies while improving customer experience through digital tools and AI-enabled solutions. Its operating philosophy, “Together is More,” reflects collaboration, ethics, quality, trust and shared growth. As Rassense grows, effective executive coordination, reliable information flow and disciplined follow-through are essential to leadership effectiveness. The company values professionals who combine ownership, confidentiality, sound judgement and strong communication with practical technology skills. This role supports the executive office in managing priorities, improving decision support and creating efficient systems for information, commitments and follow-up.

About the Role

The Executive Assistant will provide high-quality executive, organisational and analytical support to the MD & CEO. The role owns calendar management, priorities, meetings, travel, briefing materials, research, action tracking and stakeholder coordination. Success depends on sound judgement, discretion, strong communication and reliable follow-through. The role will also improve executive productivity by using digital tools, automation, collaboration platforms, reporting tools and AI-enabled applications. You will identify workflow improvements, maintain confidential information and ensure important decisions and commitments move from discussion to completion.

Key Responsibilities

• Manage the MD & CEO’s calendar, priorities, meetings and critical follow-ups, protecting executive time and ensuring important commitments remain visible.
• Prepare agendas, briefing notes, presentations, reports and meeting materials, converting relevant information into clear and useful outputs.
• Track decisions, commitments and action items, coordinating senior leaders and stakeholders to ensure timely closure and accountability.
• Organise travel, meetings and important engagements, anticipating requirements and resolving scheduling or logistical conflicts proactively.
• Support research, analysis and information synthesis for management reviews and decision-making, presenting concise and relevant information.
• Act as a trusted interface with internal and external stakeholders, exercising judgement on communication, priorities, access and escalation.
• Maintain confidential records with appropriate discretion and governance, ensuring information is accurate, secure and easily retrievable.
• Improve executive-office productivity through digital tools, reporting platforms, workflow automation and AI-enabled applications.
• Executive support, calendar management, meeting coordination, travel planning and stakeholder management, supported by excellent organisation and communication.
• Business acumen, analytical ability, research and information-synthesis skills, with the ability to create concise management materials.
• Strong proficiency with digital productivity tools, collaboration platforms, data and reporting tools, workflow automation and AI-enabled applications.
• Excellent judgement, confidentiality, attention to detail and independent working capability, including effectiveness under pressure.
• Practical process-improvement ability, with an interest in simplifying recurring activities and digitising executive-office workflows.

Additional Plus

• Prior experience supporting a senior executive or working closely with senior management in a high-ownership role.
• Experience using automation, reporting or AI-enabled tools to improve productivity, information management or decision support.
• Experience working in a fast-paced environment where priorities change and proactive judgement is important.

What You'll Bring

• An MBA from a recognised institution, supported by a bachelor’s degree, with 8–15 years of relevant experience and at least three years in your most recent or previous role demonstrating stability and ownership.
• Strong business acumen, analytical ability, communication, planning and stakeholder-management skills, with maturity to work closely with the MD & CEO.
• Excellent judgement, confidentiality, attention to detail and independent working capability, with the ability to manage competing priorities under pressure.
• Strong technology orientation and comfort with productivity tools, collaboration platforms, reporting tools, automation and emerging AI-enabled applications.

Why Join Us

This role provides direct exposure to the MD & CEO and broad visibility into priorities, management reviews, stakeholder relationships and business execution. You will contribute beyond traditional administration by improving executive productivity, information flow and follow-through. The role offers meaningful scope to use digital tools, automation, reporting and AI-enabled applications to simplify recurring work and strengthen decision support. It is suited to a mature professional who values ownership, discretion, analytical contribution and practical process improvement. Your work will directly help leadership maintain focus, make informed decisions and close important commitments across the organisation. You will also work within an organisation that values collaboration, ethics, quality, trust and shared growth.

What We Offer

• Direct exposure to the MD & CEO and senior leadership, contributing to prioritisation, decision support and organisational follow-through.
• Ownership of executive-office productivity improvements using automation, reporting, collaboration platforms and AI-enabled tools.
• Broad visibility into business priorities within an organisation that values collaboration, ethics, quality, trust and shared growth.