Executive Assistant to Head of Hyper Automation & Process Excellence

Merck Group; Bengaluru; On-site; INR 600,000 - 1,000,000; Full time

Job summary

Merck Group in Bengaluru seeks an Executive Assistant & Communications Coordinator to support senior leaders with calendar management, travel, and material preparation. The role also focuses on internal communications, event planning, and stakeholder coordination to enhance leadership visibility.

Ideal candidates will possess a Bachelor's degree in Business Administration, strong written/verbal communication, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• Experience providing executive support and coordinating multiple priorities.
• Strong written and verbal communication skills.
• Ability to manage sensitive information with discretion.

Responsibilities

• Executive calendar management and meeting coordination.
• Prepare presentations, reports, and meeting materials.
• Lead internal communications and distribute organizational updates.
• Plan and coordinate leadership visits, town halls, and events.
• Coordinate stakeholder communications and track follow-ups.

Skills

Calendar management

Travel coordination

Presentation prep

Stakeholder management

Written communication

Education

Bachelor's degree in Business Administration

Job description

Work Your Magic with us! Ready to explore, break barriers, and discover more? We know you’ve got big plans – so do we! Our colleagues across the globe love innovating with science and technology to enrich people’s lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix of people, customers, patients, and planet. That's why we are always looking for curious minds that see themselves imagining the unimaginable with us. Job Description Job Title: Executive Assistant & Communications Coordinator Position Summary The Executive Assistant & Communications Coordinator provides dedicated support to senior leaders through a combination of executive administration, communication management, stakeholder coordination, and event support. The role is responsible for ensuring smooth leadership operations, enabling effective communication across the organization, and supporting the planning and execution of leadership meetings, visits, town halls, and engagement activities. Your Role:- Executive Assistant Support

• Manage executive calendars, appointments, and meeting schedules.
• Coordinate travel arrangements, visitor management, and other administrative activities.
• Prepare presentations, reports, briefing materials, and meeting documentation.
• Organize and maintain records, correspondence, and confidential information.
• Support leaders in managing priorities and ensuring timely follow-up.

Leadership Meeting Management

• Coordinate leadership team meetings and governance forums.
• Prepare and distribute agendas, pre-read materials, and meeting minutes.
• Track action items, decisions, and follow-ups, ensuring closure within agreed timelines.
• Liaise with stakeholders to gather updates and prepare status reports for leadership reviews.

Internal Communications

• Draft and coordinate leadership communications, organizational updates, announcements, and employee messages.
• Support the development and dissemination of communication materials for key business initiatives.
• Ensure consistency of messaging and adherence to organizational communication standards.
• Coordinate communication plans for leadership visits, town halls, and employee engagement activities.

Event & Engagement Coordination

• Support the planning and execution of leadership visits, town halls, team meetings, workshops, and employee engagement events.
• Prepare event agendas, speaker notes, communication plans, and briefing packs.
• Coordinate logistics, stakeholder communication, and event schedules to ensure seamless execution.
• Partner with internal teams to drive employee engagement and leadership visibility initiatives.

Stakeholder Coordination

• Act as a key point of contact between leadership and internal/external stakeholders.
• Facilitate effective communication and collaboration across teams and functions.
• Support special projects and initiatives as assigned by leadership.

Who You Are

• Bachelor's degree in Business Administration or a related field.
• Relevant experience in Executive Assistant, Communications, Administration, or Business Support roles.
• Excellent written and verbal communication skills. Strong organizational and coordination abilities with attention to detail.
• Ability to manage multiple priorities and work effectively in a fast-paced environment.
• High level of professionalism, discretion, and stakeholder management skills.

Key Competencies

• Executive Administration
• Internal Communications
• Content Drafting & Messaging
• Event & Engagement Coordination
• Stakeholder Management
• Planning & Organization
• Follow-up & Execution Excellence
• Confidentiality & Professional Judgment

What we offer: We are curious minds that come from a broad range of backgrounds, perspectives, and life experiences. We believe that this variety drives excellence and innovation, strengthening our ability to lead in science and technology. We are committed to creating access and opportunities for all to develop and grow at your own pace. Join us in building a culture of inclusion and belonging that impacts millions and empowers everyone to work their magic and champion human progress!