Senior Executive Assistant / Administration Specialist

Sap India Private Limited; Bengaluru; Hybrid; INR 1,200,000 - 2,000,000; Full time

Job summary

SAP is seeking an Senior Administration Specialist in Bengaluru, India to provide executive support and drive operational excellence. The role focuses on calendar management, meeting preparation, and maintaining professional communications for senior leadership across a global organization.

You will coordinate travel, manage expenses, and organize internal and external events, while tracking priorities and aligning with cross-functional teams in a fast-paced, AI-driven environment.

Qualifications

• Proven experience as an Executive Assistant or similar role supporting senior leadership in a global organization.
• Strong organizational and time-management skills with exceptional attention to detail.
• Excellent written and verbal communication skills in English.
• High level of discretion and professionalism when handling sensitive information.
• Ability to anticipate needs, work independently, and manage multiple priorities.
• Proficiency in Microsoft 365 (Outlook, Teams, PowerPoint, Excel) and collaboration tools.
• Experience in a technology or fast-paced corporate environment is a plus.

Responsibilities

• Manage complex calendars across multiple time zones and prioritize competing demands.
• Coordinate and prepare executive meetings, including agendas, materials, and follow-ups.
• Handle confidential communications, correspondence, and documents with professionalism.
• Plan and organize internal and external meetings, events, and workshops.
• Support travel arrangements, expense management, and logistics coordination.
• Track action items and ensure timely execution of leadership priorities.
• Act as a key point of contact between executives, teams, and external partners.

Skills

Executive support

Time management

Attention to detail

Written & verbal communication

Discretion

Independence

Prioritization

Microsoft 365

Tools

Microsoft 365

Outlook

Teams

PowerPoint

Excel

Job description

Senior Administration Specialist

We help the world run better At SAP, we keep it simple: you bring your best to us, and we'll bring out the best in you. We're builders touching over 20 industries and 80% of global commerce, and we need your unique talents to help shape what's next. The work is challenging – but it matters. You'll find a place where you can be yourself, prioritize your wellbeing, and truly belong.

What's in it for you? Constant learning, skill growth, great benefits, and a team that wants you to grow and succeed.

What you’ll build

Executive Support

• Manage complex calendars, scheduling across multiple time zones, and prioritizing competing demands
• Coordinate and prepare executive meetings, including agendas, materials, and follow-ups
• Handle confidential communications, correspondence, and documents with professionalism

Operational Excellence

• Plan and organize internal and external meetings, events, and workshops
• Support travel arrangements, expense management, and logistics coordination
• Track action items and ensure timely execution of leadership priorities

Stakeholder Management

• Act as a key point of contact between executives, teams, and external partners
• Foster strong relationships across Technology@SAP and the broader SAP ecosystem
• Provide guidance and coordination support to cross-functional teams

What you bring

• Proven experience as an Executive Assistant or in a similar role supporting senior leadership in a global organization
• Strong organizational and time-management skills with exceptional attention to detail
• Excellent written and verbal communication skills in English
• High level of discretion and professionalism when handling sensitive information
• Ability to anticipate needs, work independently, and manage multiple priorities
• Proficiency in Microsoft 365 (Outlook, Teams, PowerPoint, Excel) and collaboration tools
• Experience working in a technology or fast-paced corporate environment is a plus

Where you belong

Executive Assistant to support the Head of SAP Build / Joule Studio PM. This role is critical in ensuring smooth daily operations, enabling leadership to focus on strategic priorities, and contributing to a fast-pace, AI-driven, global technology organization. Bring out your best SAP innovations help more than four hundred thousand customers worldwide work together more efficiently and use business insight more effectively.

Originally known for leadership in enterprise resource planning (ERP) software, SAP has evolved to become a market leader in end-to-end business application software and related services for database, analytics, intelligent technologies, and experience management. As a cloud company with two hundred million users and more than one hundred thousand employees worldwide, we are purpose-driven and future-focused, with a highly collaborative team ethic and commitment to personal development. Whether connecting global industries, people, or platforms, we help ensure every challenge gets the solution it deserves. At SAP, you can bring out your best.

We win with inclusion SAP’s culture of inclusion, focus on health and well-being, and flexible working models help ensure that everyone – regardless of background – feels included and can run at their best. At SAP, we believe we are made stronger by the unique capabilities and qualities that each person brings to our company, and we invest in our employees to inspire confidence and help everyone realize their full potential. We ultimately believe in unleashing all talent and creating a better world.

SAP is committed to the values of Equal Employment Opportunity and provides accessibility accommodations to applicants with physical and/or mental disabilities.

Qualified applicants will receive consideration for employment without regard to their age, race, religion, national origin, ethnicity, gender (including pregnancy, childbirth, et al), sexual orientation, gender identity or expression, protected veteran status, or disability, in compliance with applicable federal, state, and local legal requirements.

Successful candidates might be required to undergo a background verification with an external vendor.

Employment Type: Regular Full Time. Work Area: Administration. Expected Travel: 0 - 10%. Career Status: Professional. Additional Locations: #LI-Hybrid. Experience Level Senior Level