Executive Assistant – Technology
invesco
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Benefits offered by this job
Job summary
Invesco is seeking an experienced Executive Assistant to support the Global Head of Engineering Services and APAC technology executives. You will manage calendars across multiple time zones, coordinate meetings and travel, and prepare strategic materials for leadership reviews.
The role requires strong discretion, superb communication, and a proactive, solution-oriented mindset in a fast-paced, global environment.
Qualifications
- Bachelor's degree or equivalent experience.
- 8+ years supporting senior executives in global environments.
- Discretion with confidential information and professional conduct.
Responsibilities
- Manage complex executive calendars across time zones and prioritize activities.
- Coordinate meetings, forums, town halls, and cross-functional discussions.
- Prepare briefing materials, agendas, and presentations for executive meetings.
- Draft and review executive communications and manage stakeholder inquiries.
- Coordinate travel, accommodations, visas, and detailed itineraries.
Skills
Education
Tools
Job description
As one of the world’s leading independent global investment firms, Invesco is dedicated to rethinking possibilities for our clients. By delivering the combined power of our distinctive investment management capabilities, we provide a wide range of investment strategies and vehicles to our clients around the world. If you're looking for challenging work, intelligent colleagues, and exposure across a global footprint, come explore your potential at Invesco.
- Manage highly complex and dynamic executive calendars across multiple time zones, ensuring optimal prioritization of business-critical activities.
- Coordinate and schedule internal and external meetings, leadership forums, town halls, client engagements, and cross-functional discussions.
- Anticipate scheduling conflicts and proactively recommend solutions to maximize executive effectiveness.
- Screen, prioritize, and manage correspondence, meeting requests, and inquiries on behalf of executives.
- Prepare and coordinate briefing materials, agendas, presentations, reports, and supporting documentation for executive meetings.
- Support day-to-day operations of the Technology Leadership team across India, Hong Kong, and the broader APAC region.
- Track key action items, leadership commitments, and follow-ups arising from executive meetings and business reviews.
- Coordinate leadership team meetings, off-sites, planning sessions, and strategic workshops.
- Assist with monitoring organizational priorities, ensuring timely completion of deliverables and stakeholder communications.
- Facilitate cross-functional collaboration among Technology, Business, Operations, Risk, Compliance, Finance, HR, and Vendor Management teams.
- Draft, review, and manage executive communications including emails, announcements, presentations, town hall materials, and leadership updates.
- Serve as a primary point of contact for senior leaders, business stakeholders, external partners, and regional teams.
- Build strong relationships across executive offices globally to facilitate efficient coordination and decision-making.
- Ensure professional handling of sensitive and confidential information.
- Coordinate complex domestic and international travel, including flights, accommodations, visas, transportation, and detailed itineraries.
- Manage travel logistics across India, Hong Kong, and other APAC locations.
- Coordinate leadership visits, executive meetings, conferences, and employee engagement events.
- Support expense management, reconciliation, and submission in accordance with company policies.
- Organize leadership governance meetings and executive review sessions.
- Develop agendas and meeting materials and ensure participants are appropriately prepared.
- Capture key decisions, actions, and follow-up items where required.
- Maintain records, documentation, and organizational information repositories.
- Assist executives in managing strategic initiatives and organizational priorities.
- Support preparation of leadership presentations, business reviews, operating reviews, and organizational updates.
- Conduct research and gather information needed to support executive decision-making.
- Identify opportunities to improve administrative processes, workplace productivity, and executive support practices.
- Bachelor's degree or equivalent experience.
- 8+ years of experience supporting senior executives, preferably within Technology, Financial Services, Asset Management, or a global corporate environment.
- Proven experience supporting C-suite leaders, CIOs, CTOs, Engineering Leaders, or equivalent senior executives.
- Strong understanding of global business operations and executive office management.
- Demonstrated ability to handle confidential information with discretion and professionalism.
- Advanced calendar and time management
- Executive office administration
- Meeting and event coordination
- Travel management
- Prioritization and organizational skills
- Exceptional written and verbal communication skills
- Presentation preparation
- Executive correspondence management
- Stakeholder engagement
- Ability to understand business priorities and executive objectives
- Strong follow-up and action tracking capabilities
- Problem-solving and decision-making skillsAbility to work independently with minimal supervision
- Microsoft 365 Suite (Outlook, Teams, Word, Excel, PowerPoint)
- Collaboration and productivity platforms
- Expense and travel management systems
- Experience using AI-enabled productivity tools (e.g., Microsoft Copilot) is preferred
- Highly professional with strong executive presence.
- Demonstrates sound judgment, diplomacy, and discretion.
- Proactive, resourceful, and solution-oriented.
- Thrives in a fast-paced, global environment.
- Strong attention to detail while maintaining a strategic perspective.
- Flexible and adaptable to changing business priorities.
- Possesses a strong customer-service and partnership mindset.
The Executive Assistant will be successful by:
- Enabling seamless executive operations across India and Hong Kong/APAC.
- Maintaining highly effective executive calendars and stakeholder engagements.
- Ensuring flawless coordination of leadership meetings, travel, and communications.
- Anticipating executive needs and resolving issues proactively.
- Building trusted partnerships with senior leaders and key stakeholders.
- Improving overall executive productivity and operational efficiency.
This version positions the role appropriately for supporting leaders such as a Global Head of Engineering Services and a senior APAC Technology Executive, making it attractive to experienced EAs who can operate as strategic business partners rather than pure administrative coordinators.
Full time
Employee
Yes
At Invesco, our workplace model supports our culture and meets the needs of our clients while providing flexibility our employees value. As a full-time employee, compliance with the workplace policy means working with your direct manager to create a schedule where you will work in your designated office at least three days a week, with two days working outside an Invesco office.
In Invesco, we act with integrity and do meaningful work to create impact for our stakeholders. We believe our culture is stronger when we all feel we belong, and we respect each other’s identities, lives, health, and well-being. We come together to create better solutions for our clients, our business and each other by building on different voices and perspectives. We nurture and encourage each other to ensure our meaningful growth, both personally and professionally.
As an organization we support personal needs, diverse backgrounds and provide internal networks, as well as opportunities to get involved in the community and in the world.
Our benefit policy includes but not limited to:
- Competitive Compensation
- Flexible, Hybrid Work
- 30 days’ Annual Leave + Public Holidays
- Life Insurance
- Retirement Planning
- Group Personal Accident Insurance
- Medical Insurance for Employee and Family
- Annual Health Check-up
- 26 weeks Maternity Leave
- Paternal Leave
- Adoption Leave
- Near site Childcare Facility
- Employee Assistance Program
- Study Support
- Employee Stock Purchase Plan
- ESG Commitments and Goals
- Business Resource Groups
- Career Development Programs
- Mentoring Programs
- Invesco Cares
- Dress for your Day
About Invesco: https://www.invesco.com/corporate/en/home.html
About our Culture: https://www.invesco.com/corporate/en/about-us/our-culture.html
About our D&I policy: https://www.invesco.com/corporate/en/our-commitments/diversity-and-inclusion.html
About our CR program: https://www.invesco.com/corporate/en/our-commitments/corporate-responsibility.html
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