Executive Assistant Manager

Amtech; Bengaluru; Hybrid; INR 800,000 - 1,500,000; Full time

Benefits offered by this job

Work from office

Hybrid work arrangement

Vista ecosystem experience

Job summary

Amtech, backed by Vista Equity Partners, is seeking an organized Office Manager / Executive Assistant to keep the office running smoothly and enable leaders to focus on strategic priorities.

In Bengaluru, this full-time role offers a hybrid/WFO setup where you will handle executive calendars, travel, vendor management, budgets, onboarding, and employee engagement, delivering a seamless workplace experience.

Qualifications

• Bachelor's degree required with 4–7 years in office management or EA roles.
• Strong organizational and multitasking abilities.
• Excellent communication and stakeholder handling.
• Comfortable in fast-paced, ambiguous environments.
• WFO-friendly; capable of on-ground operations.

Responsibilities

• Provide executive calendar, travel, and meeting support.
• Oversee day-to-day office operations in a hybrid/WFO setup.
• Manage vendors, budgets, procurement, and inventory.
• Coordinate across teams for key initiatives and events.
• Drive employee engagement and onboarding support.

Skills

Executive Support

Office Management

Stakeholder Management

Event Planning

Administrative Coordination

Education

Bachelor's degree

Tools

MS Office

G Suite

Calendar Management Tools

Job description

About Vista Equity Partners

Vista Equity Partners is a leading global investment firm focused exclusively on enterprise software, data, and technology-enabled businesses. With over $100B in assets under management and a portfolio of 90+ software product companies worldwide, Vista accelerates growth through operational excellence, shared expertise, and long-term partnership. In India, Vistas presence continues to expand with 45+ portfolio companies employing more than 17,000 professionals across technology, product, customer success, and operations — reinforcing India’s strategic role as a hub of innovation and talent within the Vista ecosystem.
Through its Agentic AI Factory, Vista is embedding Generative AI across its global portfolio — enabling companies to integrate intelligent, responsible AI into products, operations, and decision-making. This initiative is strengthened through portfolio-wide learning programs, leadership workshops, and AI hackathons that foster innovation, build fluency, and accelerate practical AI adoption across teams.

About Amtech

Amtech is a leading provider of enterprise software solutions for the packaging, printing, and manufacturing industries. Our integrated systems streamline order management, production planning, scheduling, inventory, and business analytics — empowering customers to drive efficiency, reduce costs, and improve operational performance. With a strong commitment to innovation and customer success, Amtech delivers reliable technology backed by deep industry expertise.
With Vista’s investment and strategic guidance, we combine the agility of a growing technology organization with the scale, stability, and career mobility of a global software ecosystem.

Our Employee Value Proposition

At Amtech, our people are our greatest differentiator. We create an environment where you can:

Purpose

Shape the future of manufacturing and supply chain operations by delivering mission-critical enterprise software used by industry-leading organizations.

Growth

Access continuous learning, leadership development, and cross-portfolio opportunities through Vista’s global network — accelerating both technical and managerial career paths.

Culture

Work in a collaborative, transparent, and people-first environment where values, accountability, and integrity guide every decision.

Innovation

Engage with cutting-edge technologies, including AI-driven automation, and contribute to modernizing financial systems and operational processes across the business.

Role Description

We’re looking for someone who enjoys being at the center of things—keeping the office running smoothly, enabling leaders to focus on what matters most, and creating a workplace where people feel engaged and supported.

This role blends office management, executive support, and employee engagement, making it ideal for someone who is organized, proactive, and people-oriented.

This is a full-time, work-from-office role, and requires flexibility in working hours based on business and leadership needs.

KEY RESPONSIBILITIES

1. Executive Support (Primary Focus)

• Provide end-to-end support to senior leadership (calendar, meetings, travel, priorities)Manage complex scheduling across stakeholders and time zone
  
• Prepare agendas, track action items, and ensure follow-ups
  
• Handle confidential information with discretion and professionalism
  

2. Office Operations & Administration

• Ensure smooth day-to-day office operations in a hybrid (WFO) setup
  
• Manage vendors (facilities, housekeeping, IT, supplies, etc.)
  
• Oversee office budgets, procurement, and inventory
  
• Coordinate with internal teams for infrastructure and workplace needs
  
• Maintain a safe, well-functioning, and welcoming office environment
  

3. Employee Experience & Engagement

• Plan and execute office engagement initiatives (events, celebrations, team activities)
  
• Drive in-office experience to make WFO meaningful and enjoyable
  
• Support onboarding experience for new hires
  
• Partner with HR to create a positive workplace culture
  

4. Coordination & Stakeholder Management

• Act as a bridge between leadership, teams, and external stakeholders
  
• Support cross-functional coordination for key initiatives
  
• Ensure smooth communication and execution across teams
  

SKILLS & QUALIFICATIONS

• Bachelor's degree
  
• 4-7 years of experience in Office Management / Executive Assistant / Workplace Operations
  
• Strong organizational and multitasking skills
  
• High level of ownership and attention to detail
  
• Excellent communication and stakeholder management skills
  
• Ability to handle ambiguity and work in a fast-paced environment
  
• Comfortable working from office and managing on-ground operations
  

Why Join Amtech

At Amtech, you will drive meaningful financial impact in a growing enterprise software organization while benefiting from Vista’s world‑class ecosystem. You’ll collaborate with talented peers, leverage cross‑portfolio learning programs, and help shape the future of Amtech’s financial operations and systems. Build your career with Amtech — backed by the strength, scale, and innovation culture of Vista.