Executive Assistant III

Sinch; Dadri; Hybrid; INR 900,000 - 1,500,000; Full time

Job summary

Sinch is seeking an Executive Assistant to support the Managing Director in India. The role involves optimizing calendar, travel, and expenses, coordinating across leadership teams, and preparing materials for MD meetings.

The ideal candidate has 10+ years in executive support, experience with global stakeholders, and excellent English with advanced MS Office skills. Hybrid work model and exposure to a dynamic CPaaS environment are offered.

Qualifications

• Minimum 10 yrs experience supporting MD/CEO/C-suite executives.
• Experience in a global company and coordinating across regions/time zones.
• High proficiency in spoken/written English and MS Office suite.

Responsibilities

• Optimize MD's workflow: calendar, travel, expenses.
• Arrange comprehensive business travel and submit expense reports.
• Manage executive calendar, meetings, offsites, and 1:1s.
• Provide hands-on support for MD meetings: materials, agendas, minutes.
• Prioritize issues for the MD with sound judgment.

Skills

Executive support

Stakeholder communication

Time management

Tools

MS Office

Calendar software

Job description

The resource will be responsible for supporting our Managing Director based in India, including management of schedules, expenses, travel, executive operational cadences etc
Considered a right hand to the MD with engagement across the Leadership Team, the ideal candidate will have proven success in an Executive Assistant role, with a special focus on executive-level communication and collaboration within a global environment.
This role will report to the Managing Director

Sinch is a global leader in the growing market for Communication Platforms as a Service (CPaaS) and mobile customer engagement. We are specialists in allowing businesses to reach everyone on the planet, in seconds or less, through mobile messaging, email, voice, and video.

We reach every phone on earth. From the lifechanging to the time-saving, we're helping our customers to interact with people like never before. For you, that means working in an environment that offers an incredible variety of exciting challenges, and the chance to impact how billions of people engage with their favorite brands. The dream of personalizing content to all 15 billion phones on the planet is no fairy tale!

More than 150,000 businesses, including many of the world's largest companies and mobile operators, use Sinch's advanced technology platform to engage with their customers. Moreover, Sinch has been profitable and fast-growing since its foundation. Sinch's core values are Make it Happen, Dream Big, Keep it Simple and Win Together. These values describe how our global organization works and inspire every of our more than 5,000 employees across 60 different countries.

Job Responsibilities:

• Optimize the MD's workflow in respect to calendar management, travel coordination, and expense management.
• Manage all aspects of business travel arrangements such as booking flights and stays, preparing travel itineraries, transportation, reservations, making changes as needed and submitting expense reports.
• Comprehensive and pro-active calendar management, including but not limited to managing all meetings, events, Executive Team meetings, offsites and 1:1s.
• Provide hands-on support to MD meetings including preparing presentation materials, agenda's, minute taking, report generation, follow up documentation and coordination.
• Prioritize and problem solve incoming issues and concerns on behalf of the MD using sound judgment and decision making.
• And more...

Hard Skills

• Minimum 10 yrs experience in the role of executive assistant to a MD, CEO, President, or C-Suite Executive.
• Experience from global company/companies, coordinating, collaborating and communicating with stakeholders in multiple regions and time zones
• Highly proficient in both spoken and written English Advanced skills and knowledge in the Microsoft Office suite.

Soft Skills

• Excellent time management and organizational skills, including the ability to work on multiple tasks/projects at any one time.
• Ability to effectively communicate at all levels, particularly to work closely with the Leadership Team.
• Demonstrated team player willing to apply initiative in the work environment.
• Strong attention to detail & organizational skills.

Being you at Sinch:

We're a worldwide group of people, committed to diversity. We're working to offer an increasingly inclusive workplace wherever you are. No matter who you are, you'll be able to explore new career and growth options - sharing your voice, building your path and making it happen with us.

We're proud to be an equal opportunity employer, and all qualified applicants will be considered to join our team regardless of race, colour, religion, gender identity or expression, sexual orientation, pregnancy, disability, age, veteran status, and more.

Your life at Sinch:

Being a Sincher is all about learning and being in pursuit of new challenges. Working in the offices, at home, or in a hybrid model, that means celebrating change and the unknown, rolling up your sleeves and seeing what impact you can have on the world. The only way is up, and you'll be reaching for the opportunities that match where you want to take your career. It's closer than you think.

Desired Skills and Experience

• Minimum 10 yrs experience in the role of executive assistant to a MD, CEO, President, or C-Suite Executive
• Calendar management
• Travel coordination
• Expense management
• Business travel arrangements
• Excellent time management and organizational skills, including the ability to work on multiple tasks/projects at any one time
• Ability to effectively communicate at all levels, particularly to work closely with the Leadership Team
• Strong attention to detail & organizational skills
• Demonstrated team player
• Minute taking, report generation, documentation