Executive Assistant

IMC B.V.; Mumbai City; On-site; INR 1,200,000 - 2,400,000; Full time

Job summary

IMC India seeks an Executive Assistant to enable the Managing Director and senior leaders by coordinating across time zones, handling travel arrangements, and managing critical administrative tasks with high discretion.

You will build trusted relationships across IMC's global network, exercise initiative, and represent leaders professionally in fast-paced, high-stakes environments.

Qualifications

• 6-10 years of experience supporting C-suite or senior leadership in fast-paced environments.
• Exceptional organisational skills with the ability to manage multiple priorities without losing accuracy.
• Strong interpersonal skills and the ability to build trust with global senior leaders.
• High discretion and professionalism handling sensitive information.
• Bias for action and comfort with ambiguity; make sound judgments independently.
• Clear, direct written and verbal English communication; represent leadership credibly.

Responsibilities

• Support MD & Head of Options with broad business activities including across global offices.
• Coordinate meetings: agendas, minute-taking, and follow-up reporting.
• Prepare and distribute reports, presentations, and meeting packs for Town Halls and updates.
• Assist with travel arrangements and travel bookings.
• Manage various administrative tasks and collaborate with office management.

Skills

C-suite support

Organizational skills

Interpersonal skills

Discretion

Action-oriented

English communication

Productivity tools

Tools

PowerPoint

Excel

Global calendar platforms

Travel booking systems

Expense management tools

AI tools

Job description

As an Executive Assistant at IMC India, you will be be expected to be a creative problem solver to the Managing Director and Senior Business Leaders across our India region. In an environment where speed and precision are non-negotiable, your job is to ensure that leadership operates at its highest level — removing friction, anticipating complexity, and protecting the time of people who make high-stakes decisions every day.

You will build trusted relationships across IMC's global network — spanning Amsterdam, Singapore, Chicago, and beyond — coordinating seamlessly across time zones and teams. This is not a traditional scheduling role. You will act with initiative, exercise sound judgement, and represent the leaders you support with the same professionalism and discretion they would bring themselves.

Your Core Responsibilities:

• Supporting correspondence for MD & Head of Options with broader business including global offices.
• Meeting coordination, agenda creation, minute taking and any subsequent reporting
• Collation and distribution of reports, presentations and meeting packs for Town Halls, Monthly Updates etc.
• Assisting with travel arrangements
• Managing various support & administrative tasks
• Work with office management team where required
• Exercising discretion, initiative and confidentiality in the above

Your Skills and Experience:

• 6-10 years of experience supporting C-suite or senior leadership, ideally in financial services, technology, or similarly fast-paced, high-stakes environments
• Exceptional organisational skills with the ability to manage multiple competing priorities simultaneously — without losing accuracy or composure
• Stronginterpersonal skills: you build trust quickly, engage confidently with senior leaders globally, and know when to push back and when to absorb
• A high degree of discretion and professional maturity when handling sensitive information
• A bias for action and comfort with ambiguity: you figure things out and make sound judgement calls rather than waiting for perfect information
• Clear, directwritten and verbal communication in English; able to represent leadership credibly in any context
• Proficiency withmodern productivity tools (AI, Powerpoint, Excel); experience with global calendar platforms, travel booking systems, and expense management tools

About Us

IMC is a global trading firm powered by a cutting-edge research environment and a world-class technology backbone. Since 1989, we’ve been a stabilizing force in financial markets, providing essential liquidity upon which market participants depend. Across our offices in the US, Europe, Asia Pacific, and India, our talented quant researchers, engineers, traders, and business operations professionals are united by our uniquely collaborative, high-performance culture, and our commitment to giving back. From entering dynamic new markets to embracing disruptive technologies, and from developing an innovative research environment to diversifying our trading strategies, we dare to continuously innovate and collaborate to succeed.