Executive Assistant

IMC Trading; Mumbai; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

IMC Trading in Mumbai seeks an Executive Assistant to the Managing Director and senior leaders. You will act as a proactive problem-solver, coordinating across time zones and ensuring leaders operate efficiently with discretion and sound judgement.

You will build trusted relationships across IMC's global network, supporting meetings, reports, travel, and administrative tasks in a fast-paced, high-stakes environment.

Qualifications

• 6–10 years supporting C‑suite or senior leaders in fast-paced environments.
• Exceptional organisational skills to manage multiple priorities with accuracy.
• Strong interpersonal skills; build trust with senior leaders globally.
• A high degree of discretion and professional maturity with sensitive information.
• Bias for action; comfortable with ambiguity and quick judgement calls.
• Clear, direct written and verbal English communication; represent leaders credibly.

Responsibilities

• Support MD & Head of Options with correspondence across global offices.
• Coordinate meetings; create agendas, take minutes, and report results.
• Distribute reports, presentations and meeting packs for Town Halls/Updates.
• Assist with travel arrangements.
• Handle various administrative tasks and office operations.
• Collaborate with office management and maintain discretion.

Skills

Organisational skills

Interpersonal skills

Discretion

Decision-making

English communication

Productivity tools

AI tools familiarity

Tools

PowerPoint

Excel

Calendar tools

Travel booking systems

Expense management tools

AI productivity tools

Job description

As an Executive Assistant at IMC India, you will be expected to be a creative problem solver to the Managing Director and Senior Business Leaders across our India region. In an environment where speed and precision are non-negotiable, your job is to ensure that leadership operates at its highest level — removing friction, anticipating complexity, and protecting the time of people who make high-stakes decisions every day.

You will build trusted relationships across IMC's global network — spanning Amsterdam, Singapore, Chicago, and beyond — coordinating seamlessly across time zones and teams. This is not a traditional scheduling role. You will act with initiative, exercise sound judgement, and represent the leaders you support with the same professionalism and discretion they would bring themselves.

Your Core Responsibilities

• Supporting correspondence for MD & Head of Options with broader business including global offices.
• Meeting coordination, agenda creation, minute taking and any subsequent reporting
• Collation and distribution of reports, presentations and meeting packs for Town Halls, Monthly Updates etc.
• Assisting with travel arrangements
• Managing various support & administrative tasks
• Work with office management team where required
• Exercising discretion, initiative and confidentiality in the above

Your Skills And Experience

• 6-10 years of experience supporting C‑suite or senior leadership, ideally in financial services, technology, or similarly fast‑paced, high‑stakes environments
• Exceptional organisational skills with the ability to manage multiple competing priorities simultaneously — without losing accuracy or composure
• Strong interpersonal skills: you build trust quickly, engage confidently with senior leaders globally, and know when to push back and when to absorb
• A high degree of discretion and professional maturity when handling sensitive information
• A bias for action and comfort with ambiguity: you figure things out and make sound judgement calls rather than waiting for perfect information
• Clear, direct written and verbal communication in English; able to represent leadership credibly in any context
• Proficiency with modern productivity tools (AI, Powerpoint, Excel); experience with global calendar platforms, travel booking systems, and expense management tools

About Us

IMC is a global trading firm powered by a cutting‑edge research environment and a world‑class technology backbone. Since 1989, we’ve been a stabilizing force in financial markets, providing essential liquidity upon which market participants depend. Across our offices in the US, Europe, Asia Pacific, and India, our talented quant researchers, engineers, traders, and business operations professionals are united by our uniquely collaborative, high‑performance culture, and our commitment to giving back. From entering dynamic new markets to embracing disruptive technologies, and from developing an innovative research environment to diversifying our trading strategies, we dare to continuously innovate and collaborate to succeed.