Executive Assistant

Mongodb; Gurugram District; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

MongoDB is seeking an Executive Assistant to support three Area Vice Presidents in India and the ASEAN region. This role will be based from an India office location and requires a minimum of two days in the office weekly, with quarterly travel to support executive planning.

You will manage calendars, meetings, travel, and expenses, and draft correspondence. The ideal candidate has 5+ years of executive support, a Bachelor's degree, and strong communication with Google Apps proficiency.

Qualifications

• 5+ years of experience supporting one or more executives
• Bachelor's Degree or equivalent
• Proficiency with Google Apps or similar tools
• Ability to interact with high-level executives and maintain confidentiality

Responsibilities

• Manage multiple requests and priorities for leaders with calm under pressure
• Maintain leader calendars and coordinate meetings including video conferencing
• Handle travel logistics and expenses including international itineraries
• Prepare correspondence, spreadsheets, and slide decks; assist with event logistics
• Collaborate with teams across levels and drive tasks to completion

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Diplomacy

Education

Bachelor's degree

Tools

Google Apps

Job description

MongoDB is seeking an Executive Assistant to support 3 Area Vice Presidents in the India and ASEAN region. This position will be based from one of our India office locations. This role requires a minimum of 2 days a week in the office, along with quarterly travel to support executive planning and offsite management.This roleis ideal for a dynamic, intelligent, highly-organized individual who takes ownership over the details and loves to get things done. In this role, your day will consist of managing and prioritizing a steady stream of requests, meetings, and trips, and working closely with the leaders and the other members of their teams.

To succeed, youll have to balance the needs of multiple parties thoughtfully and diplomatically and be ready to pitch in wherever necessary. You should feel comfortable interacting with high-level executives and know how and when to manage in any direction in the organization, independent of role, title, or level. You can navigate Google Suite products or comparable ones and have proficiency to learn the necessary functions to execute tasks. You have excellent writing skills and verbal skillsand enjoy using them. We have a team-based collaborative culture, and the successful candidate will enjoy building relationships and teamwork just as much as the challenges posed by the role.

Responsibilities

• Manage multiple requests and priorities of the Leaders while staying calm under pressure, exercising judgment, and seeing beyond the day-to-day to anticipate changing needs
• Manage the leader''s calendar meticulously and thoughtfully, coordinating all meetings and calls, including video conferencing and team events
• Manage all travel and expenses, ready to handle international itineraries and last-minute changes
• Lead, drive, and execute various team events and offsite meetings, including ushering contracts through the procurement process and accounts payable for payment. At times, you will need to assist with onsite logistics of the events
• Liaise with executives to drive, create, and review correspondence, spreadsheets, slide decks, and meeting agendas
• Track action items and key issues to closure with a high degree of integrity and accountability
• Think and plan ahead, delegate responsibilities appropriately, and manage time effectively
• Work with the senior leaders (direct reports, skip-levels, etc.) as needed to execute the duties of the job
• Work cross-functionally with a diverse range of individuals at all levels in the organization
• Assist with or deliver special assignments/projects
• Occasionally travel to support offsites or events

Requirements

• 5+ years of experience supporting one or more executives, or other relevant experience working directly with executives
• Bachelor''s Degree or equivalent relevant work experience
• An ability to support a senior technical leader with global org pf 500+
• Discretion, diplomacy, and excellent judgment; high degree of integrity when dealing with highly-sensitive and confidential material
• Demonstrate a high level of accountability
• Operate on changing priorities with urgency
• Proficiency with Google Apps or similar, and video conferencing tools
• Thrive in a collaborative setting and excels at working with individuals at all levels of the organization
• Highly-organized with meticulous attention to detail and complex calendar management experience
• Experience with managing the complications of domestic and international travel
• Open to working the flexible hours demanded by this position
• Strong verbal and written communication skills
• Proven ability to keep a calm head under pressure, exercising judgment, and seeing beyond the day-to-day to anticipate changing priorities
• Takes feedback well, but also able to work autonomously with little direction and make decisions as needed

About MongoDB

MongoDB is built for change, empowering our customers and our people to innovate at the speed of the market. We have redefined the data platform for the AI era, enabling builders to create, transform, and disrupt industries with software. MongoDBs unified data platform, the most widely available, globally distributed data platform on the market, helps organizations modernize legacy workloads, embrace innovation, and unleash AI. Our cloud-native platform, MongoDB Atlas, is the only globally distributed, multi-cloud data platform and is available across AWS, Google Cloud, and Microsoft Azure.

With offices worldwide and over 67,000 customers, including 75% of the Fortune 100 and AI-native startups, relying on MongoDB for their most important applications, were powering the next era of software.

Our compass at MongoDB is our guiding how and why we make decisions, show up for each other, and win. Its what makes us MongoDB.

To drive the personal growth and business impact of our employees, were committed to developing a supportive and enriching culture for everyone. , we value our employeeswellbeing and want to support them along every step of their professional and personal journeys., and help us make an impact on the world!

MongoDB is committed to providing any necessary accommodations for individuals with disabilities within our application and interview process. To request an accommodation due to a disability, please inform your recruiter.

MongoDB is an equal opportunities employer.