Executive Assistant

Flint Hills Resources; Bengaluru; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Koch in Bengaluru seeks an Executive Assistant to provide proactive executive support and partner with the Site Council and broader site activities. You will manage calendars, coordinate travel, and ensure seamless operations to enable leaders to focus on high-priority priorities.

The role requires discretion, strong communication, and collaboration across functions. You will help enhance workplace experience and coordinate cross-site initiatives while delivering exceptional service.

Qualifications

• Experience providing executive or senior leadership administrative support.
• Experience organizing leadership meetings, town halls, events, offsites, and visits involving multiple stakeholders and logistical requirements.
• Experience coordinating governance forums, cross-functional initiatives, or business operations with multiple stakeholders, owners, and dependencies.
• Demonstrated ability to handle confidential information with discretion, sound judgment, integrity, and professionalism.
• Strong written and verbal communication skills, with the ability to tailor communication for executives, employees, visitors, vendors, and partner teams.
• Demonstrated ability to anticipate needs, manage multiple priorities, maintain organized workflows, and deliver accurate work with timely follow-through.
• Ability to build effective working relationships across functions, organizational levels, geographies, and external partners.
• Experience using Microsoft Office tools, including Outlook, Teams, Copilot, PowerPoint, Word, and Excel.

Responsibilities

• Provide proactive executive support to designated leaders, manage complex calendars, meetings, travel, and expense reporting.
• Coordinate governance forums and site council activities, track decisions, and ensure follow-through.
• Plan and execute site events, town halls, recognition programs, and employee experiences.
• Prepare and distribute timely, audience-appropriate communications and updates.
• Build trusted relationships with cross-functional partners across LIFT, Workplace Services, Security, IT, HR, and others.
• Coordinate facilities, procurement, vendors, and site operations to support the Bangalore site.
• Assist visiting leaders with itineraries, logistics, hospitality, and on-site needs.
• Maintain confidentiality, exercise sound judgment, and manage sensitive information appropriately.
• Collaborate with Administrative Partner community to share best practices and improve service delivery.
• Embrace PBM principles and seek opportunities to simplify processes and improve workflows.

Skills

Calendar management

Meeting preparation

Travel coordination

Executive support

Discretion and confidentiality

Stakeholder management

Cross-functional collaboration

Written and verbal communication

Relationship building

Event coordination

Tools

Outlook

Teams

Copilot

PowerPoint

Word

Excel

Job description

KCC is seeking an Executive Assistant to provide proactive executive support to a designated leader while serving as the operational partner to the Bangalore Site Council and broader site activities. The role enables leaders to focus on high-value priorities through effective coordination, disciplined follow-through, clear communication, and a positive employee and visitor experience.

The Executive Assistant works across organizational levels, capabilities, geographies, and external partners, applying strong organizational skills, sound judgment, discretion, and a collaborative approach. The ideal candidate anticipates needs, builds trusted relationships, manages competing priorities, and continuously improves how work gets done.

What You Will Do

• Enable effective leadership and decision-making through thoughtful calendar management, prioritization, meeting preparation, correspondence, travel coordination, and administrative support. Anticipate needs, resolve conflicts proactively, and adapt quickly as priorities change.
• Drive an effective Site Council operating rhythm by coordinating agendas, pre-reads, governance, decision records, and action tracking. Consolidate key site inputs, translate decisions into clear actions, and ensure strong ownership and follow-through.
• Strengthen site culture and employee experience by leading and coordinating initiatives that foster engagement, collaboration, recognition, and connection, including townhalls, service awards, and other site-wide experiences.
• Enable clear and consistent site communications, ensuring employees and stakeholders receive timely, relevant, and audience-appropriate information.
• Build trusted cross-functional partnerships across LIFT, Workplace Services, Security, IT, Procurement, HR Services, Talent Acquisition, and other teams to address site priorities, improve workplace experience, and support operational continuity.
• Support effective workplace and site operations by coordinating facilities and infrastructure needs, procurement, sourcing, vendors, merchandise, recognition, events, and other requirements while demonstrating responsible stewardship of resources.
• Deliver a seamless experience for global and local leader visits by anticipating needs and coordinating agendas, itineraries, transportation, meeting logistics, stakeholder engagements, hospitality, on-site support, and changing requirements.
• Serve as a trusted liaison and partner to leaders, employees, and internal and external stakeholders, building strong relationships and handling requests and sensitive matters with sound judgment, discretion, confidentiality, and proactive communication.
• Collaborate across the Administrative Partner community to align ways of working, share knowledge and feedback, provide backup support, and enable seamless cross-site coordination.
• Imbibe PBM principles and continuously improve ways of working by fostering constructive relationships, knowledge sharing, feedback, and contribution-motivated behavior while embracing technology, simplifying processes, and identifying opportunities to improve service delivery

Who You Are (Basic Qualifications)

• Experience providing executive or senior leadership administrative support, including complex calendar management, meetings, travel, and expense reporting.
• Experience organizing leadership meetings, town halls, events, offsites, and visits involving multiple stakeholders and logistical requirements.
• Experience coordinating governance forums, cross-functional initiatives, or business operations with multiple stakeholders, owners, and dependencies.
• Demonstrated ability to handle confidential information with discretion, sound judgment, integrity, and professionalism.
• Strong written and verbal communication skills, with the ability to tailor communication for executives, employees, visitors, vendors, and partner teams.
• Demonstrated ability to anticipate needs, manage multiple priorities, maintain organized workflows, and deliver accurate work with timely follow-through.
• Ability to build effective working relationships across functions, organizational levels, geographies, and external partners.
• Experience using Microsoft Office tools, including Outlook, Teams, Copilot, PowerPoint, Word, and Excel.

What Will Put You Ahead

• Administrative experience supporting executives, senior leaders, or large teams in a fast-paced environment. Experience using data, employee feedback, and operational indicators to prepare concise leadership updates and decision materials.
• Experience partnering with Workplace Services, Procurement, IT, Security, HR, and other enabling functions.
• Experience coordinating international executive travel, visa requirements, and high-profile leadership visits.
• Planning & driving employee engagement initiatives, site communications, recognition programs, and large-scale events.
• Demonstrated curiosity, adaptability, initiative, contribution motivation, and a continuous-improvement mindset.

At Koch companies, we are entrepreneurs. This means we openly challenge the status quo, find new ways to create value and get rewarded for our individual contributions. Any compensation range provided for a role is an estimate determined by available market data. The actual amount may be higher or lower than the range provided considering each candidate's knowledge, skills, abilities, and geographic location. If you have questions, please speak to your recruiter about the flexibility and detail of our compensation philosophy.

Who We Are

At Koch, employees are empowered to do what they do best to make life better. Learn how our business philosophy helps employees unleash their potential while creating value for themselves and the company.

Additionally, everyone has individual work and personal needs. We seek to enable the best work environment that helps you and the business work together to produce superior results.