EXECUTIVE ASSISTANT

Rockwell Automation; Bengaluru; Hybrid; INR 800,000 - 1,200,000; Full time

Benefits offered by this job

Mindfulness programs

Volunteer paid time off

Employee Assistance Program

OnTrack wellbeing program

Course library for professional dev

Local benefits

Job summary

Rockwell Automation is seeking an Executive Assistant to support senior stakeholders, manage calendars, coordinate travel, and prepare documentation. The role requires discretion, strong multitasking, and excellent communication in a dynamic environment.

The position involves newsletter creation, Employee of the Month administration, and cross‑functional coordination across Engineering, IT, Operations and HR. Hybrid work policy applies.

Qualifications

• Proven experience in executive support or administrative roles.
• Strong organizational and multitasking abilities.
• Bachelor's degree in any domain.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and calendar management tools.
• Ability to maintain confidentiality and handle sensitive information.
• Experience in newsletter creation and employee engagement is a plus.

Responsibilities

• Manage executive and stakeholder calendars, ensuring efficient scheduling.
• Coordinate travel arrangements including flights, accommodations, transport, and itineraries.
• Prepare reports, presentations, and meeting agendas.
• Support meeting logistics and follow-up actions.
• Lead creation and distribution of GEBS quarterly newsletters.
• Administer Employee of the Month program, including nominations and communications.
• Maintain confidentiality while handling sensitive information.
• Process expense reports, invoices and other financial docs.
• Oversee office supplies and IT peripheral inventory with Operations.
• Organize lunch and dinner arrangements with reservations and catering.
• Facilitate internal communications and maintain notice boards.
• Build relationships with internal teams, partners and vendors.
• Coordinate leadership visits and offsite event logistics.
• Handle vendor onboarding, coordination and issue resolution.
• Execute additional responsibilities across Engineering, IT, Operations and HR.

Skills

Executive support

Organization

Multitasking

Communication skills

Calendar management

Microsoft Office

Confidentiality

Newsletter creation

Employee engagement

Education

Bachelor's degree

Tools

Concur

Workday

SAP

Canva

Adobe Express

Job description

Rockwell Automation is a global technology leader focused on helping the world's manufacturers be more productive, sustainable, and agile. With more than 28,000 employees who make the world better every day, we know we have something special. Behind our customers - amazing companies that help feed the world, provide life-saving medicine on a global scale, and focus on clean water and green mobility - our people are energized problem solvers that take pride in how the work we do changes the world for the better. We welcome all makers, forward thinkers, and problem solvers who are looking for a place to do their best work. And if that's you we would love to have you join us!

Job Description Job Summary

We are seeking a highly organized and proactive Executive Assistant to support senior stakeholders during their visits and ongoing operations. The ideal candidate will be responsible for managing schedules, coordinating travel, preparing documentation, and facilitating communication across departments. This role requires discretion, attention to detail, and a strong ability to multitask in a dynamic environment.

Key Responsibilities

• Manage executive and stakeholder calendars, ensuring efficient scheduling and conflict resolution.
• Coordinate comprehensive travel arrangements including flights, accommodations, ground transportation, and detailed itineraries.
• Prepare high-quality business documents such as reports, presentations, and meeting agendas.
• Support meeting logistics by organizing agendas and tracking follow-up actions.
• Lead the creation and distribution of GEBS quarterly newsletters, including content design and stakeholder coordination.
• Administer the Employee of the Month program, overseeing nominations, communications, and recognition activities.
• Maintain strict confidentiality while handling sensitive and proprietary information.
• Compile and process expense reports, invoices, and other financial documentation.
• Manage office supplies and IT peripheral inventory in collaboration with the Operations team.
• Organize lunch and dinner arrangements, including reservations, catering, and dietary accommodations.
• Facilitate internal communications, maintain updated notice boards, and ensure timely information flow across departments.
• Build and sustain professional relationships with internal teams, external partners, and vendors.
• Maintain and update distribution lists (DLs) to support effective communication.
• Oversee office stationery procurement and inventory.
• Coordinate logistics and support for leadership visits, including on-site arrangements.
• Plan and manage logistics for offsite events and team gatherings.
• Handle vendor interactions, including onboarding, coordination, and issue resolution.
• Execute additional responsibilities as assigned by Engineering, IT, Operations, and HR functions.

The Essentials – You Will Have

• Proven experience in executive support or administrative roles.
• Strong organizational and multitasking abilities.
• Bachelor's degree in any domain.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and calendar management tools.
• Ability to maintain confidentiality and handle sensitive information.
• Experience in newsletter creation and employee engagement programs is a plus.

The Preferred – You Might Also Have

• 5+ years of experience in executive support or administrative coordination.
• Experience working in a global or cross-functional team environment.
• Familiarity with enterprise tools such as Concur, Workday, or SAP for expense and travel management.
• Exposure to internal communications platforms and design tools like Canva or Adobe Express.
• Prior experience supporting senior leadership in a technology or engineering organization.

What We Offer:

• Comprehensive mindfulness programs with a premium membership to Calm Volunteer Paid Time off available after 6 months of employment for eligible employees
• Company volunteer and donation matching program - Your volunteer hours or personal cash donations to an eligible charity can be matched with a charitable donation.
• Employee Assistance Program
• Personalized wellbeing programs through our OnTrack program
• On-demand digital course library for professional development ... and other local benefits!

At Rockwell Automation we are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description.

Rockwell Automation's hybrid policy aligns that employees are expected to work at a Rockwell location at least Mondays, Tuesdays, and Thursdays unless they have a business obligation out of the office.

Rockwell Automation, Inc. (NYSE: ROK), is a global leader in industrial automation and digital transformation. We connect the imaginations of people with the potential of technology to expand what is humanly possible, making the world more productive and more sustainable.

Headquartered in Milwaukee, Wisconsin, Rockwell Automation employs approximately 28,000 problem solvers dedicated to our customers in more than 100 countries.

To learn more about how we are bringing the Connected Enterprise to life across industrial enterprises, visit www.rockwellautomation.com.

We welcome all makers, forward thinkers, and problem solvers who are looking for a place to do their best work. And if that's you we would love to have you join us!