Executive Assistant

Autodesk; Bengaluru; On-site; INR 1,800,000 - 2,400,000; Full time

Job summary

Autodesk in Bengaluru seeks a highly capable Administrative Assistant / Executive Assistant to support the Senior Director with complex calendar management across global time zones, travel planning, and preparation of executive materials.

You'll collaborate with other assistants, handle confidential information with discretion, and help drive efficiency in a fast-paced, global software company environment.

Qualifications

• Bachelor’s degree or equivalent practical experience.
• 6+ years of experience in an Administrative Assistant or Executive Assistant role, supporting senior leaders.
• Strong proficiency in Microsoft Office.
• Excellent written and verbal communication skills.
• Demonstrated ability to manage multiple priorities with accuracy and attention to detail.

Responsibilities

• Provide end-to-end administrative support including complex calendar management across global time zones.
• Proactively prioritize meetings and commitments to align with business objectives.
• Prepare agendas, capture meeting notes, and track action items to closure.
• Handle confidential and sensitive information with discretion and sound judgment.
• Serve as a key liaison between the Senior Director and internal/external stakeholders.
• Draft, edit, and coordinate emails, presentations, and executive materials.
• Partner closely with other Executive Assistants, Chiefs of Staff, and cross-functional teams.
• Manage domestic and international travel, including itineraries, visas, accommodations, and expenses.
• Coordinate logistics for leadership meetings, offsites, and team events.
• Support expense reporting, purchase orders, and vendor coordination.
• Maintain organized documentation and records.
• Assist with onboarding new team members and team communications.
• Continuously identify opportunities to simplify processes and improve efficiency.

Skills

Written communication

Verbal communication

Time management

Executive support

Interpersonal skills

Education

Bachelor’s degree or equivalent practical experience

Tools

Microsoft Office

Job description

Position Overview

At Autodesk, we empower innovators everywhere to design and make a better world. We are looking for a highly capable, proactive, and trusted administrative assistant / executive assistant based in Bangalore.

Job Requisition ID

26WD101029

Responsibilities

• Provide end-to-end administrative support including complex calendar management across global time zones
• Proactively prioritize meetings and commitments to align with business objectives
• Prepare agendas, capture meeting notes, and track action items to closure
• Handle confidential and sensitive information with discretion and sound judgment
• Serve as a key liaison between the Senior Director and internal/external stakeholders
• Draft, edit, and coordinate emails, presentations, and executive materials
• Partner closely with other Executive Assistants, Chiefs of Staff, and cross-functional teams
• Manage domestic and international travel, including itineraries, visas, accommodations, and expenses
• Coordinate logistics for leadership meetings, offsites, and team events
• Support expense reporting, purchase orders, and vendor coordination
• Maintain organized documentation and records
• Assist with onboarding new team members and team communications
• Continuously identify opportunities to simplify processes and improve efficiency

Minimum Qualifications

• Bachelor’s degree or equivalent practical experience
• 6+ years of experience in an Administrative Assistant or Executive Assistant role, supporting senior leaders
• Strong proficiency in Microsoft Office
• Excellent written and verbal communication skills
• Demonstrated ability to manage multiple priorities with accuracy and attention to detail

Preferred Qualifications

• Experience supporting Director+ , or equivalent in large Software companies
• Experience working in a global, matrixed organization
• Strong problem-solving skills and the ability to anticipate leadership needs
• High degree of professionalism, integrity, and discretion
• Highly organized, proactive, and detail-oriented
• Comfortable operating in ambiguity and fast-changing environments
• Strong interpersonal skills and executive presence
• Collaborative mindset with a service-oriented approach
• Passion for enabling others to do their best work

About Autodesk

Welcome to Autodesk! Amazing things are created every day with our software – from the greenest buildings and cleanest cars to the smartest factories and biggest hit movies. We help innovators turn their ideas into reality, transforming not only how things are made, but what can be made.

We take great pride in our culture here at Autodesk – it's at the core of everything we do. Our culture guides the way we work and treat each other, informs how we connect with customers and partners, and defines how we show up in the world.

When you're an Autodesker, you can do meaningful work that helps build a better world designed and made for all. Ready to shape the world and your future? Join us!

Salary transparency

Salary is one part of Autodesk's competitive compensation package. Offers are based on the candidate's experience and geographic location. In addition to base salaries, our compensation package may include annual cash bonuses, commissions for sales roles, stock grants, and a comprehensive benefits package.

Belonging

We take pride in cultivating a culture of belonging where everyone can thrive. Learn more here: https://www.autodesk.com/company/global-belonging

In-Person Onboarding and Identity Verification

This role may require in-person onboarding and/or in-person ID verification.

Are you an existing contractor or consultant with Autodesk?

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