Executive - Accounts

Halma p.l.c; Bengaluru; On-site; INR 450,000 - 650,000; Full time

Job summary

Halma India is seeking an Accounts Executive to handle employee reimbursements, credit card operations, vendor invoices, and payment processing in line with policies and controls at our Bengaluru hub.

You will support reconciliations, reporting, and analysis to maintain financial accuracy and minimize risk, with activities spanning accounts payable, expense accounting, and process improvements.

Qualifications

• Strong understanding of accounting principles and accounting standards.
• Experience with accounts payable processes and expense accounting.
• Familiar with GST compliance and ITC validation.
• Experience with ERP systems and expense management tools (SAP Concur preferred).

Responsibilities

• Handle employee reimbursements via SAP Concur and ensure policy compliance.
• Process vendor invoices and fixed asset invoices with proper validation and approvals.
• Manage end-to-end employee credit card operations and reconciliations.
• Perform GST compliance checks on reimbursements and ITC validation.
• Support month-end/year-end closure activities and audit trails.

Skills

Accounting principles

Accounts Payable

Attention to detail

Multi-tasking

Education

B.Com / M.Com / pursuing CA or CMA

Tools

SAP Concur

ERP systems

MS Excel

Job description

Help grow a safer, cleaner, healthier future for everyone, every day

Halma is a FTSE 100 global group of life-saving technology companies. Our innovative products and solutions address many of the key issues facing the world today, from air quality to preventable blindness.

Halma India is Headquartered in Bengaluru with branch hubs in Mumbai, Delhi, Vadodara and Thanjavur. Halma plc is deeply committed to the India market and continues to expand its investment here. With over 210+ employees and 5 locations in India, Halma India expects to grow rapidly over the next 5 to 10 years.

Function: Administration, Facilities & Secretarial

Job Type: Regular / Permanent

Role Type: Full time

Job Description

It's fun to work in a company where people truly BELIEVE in what they are doing!

We're committed to bringing passion and customer focus to the business.

Position Objective

(the purpose of role in current business/market scenario)

The Accounts Executive will be responsible for handling employee reimbursements, credit card operations, vendor invoice accounting, and payment processing in line with accounting policies, internal controls, and statutory requirements. He / She will also support reconciliations, reporting, and analysis to ensure financial accuracy and risk minimization.

Employee Claims & Expense Management

• Verify employee reimbursement claims through SAP Concur with supporting documents, ensure compliance with company policies, and flag deviations wherever identified.
• Process accounting entries and prepare payment batches for employee reimbursements.
• Handle end to end employee credit card operations, including transaction validation, accounting, periodic reconciliations, and timely follow-up on pending submissions and clarifications.
• Track and reconcile forex expenses submitted by employees and ensure accurate accounting.
• Create and monitor employee expense provisions and ensure timely reversal/adjustments.
• Ensure timely closure of employee claims within defined TAT and retain supporting documentation.
• Verify GST compliance in employee reimbursement claims and account for eligible Input Tax Credit (ITC).
• Process and account vendor invoices including fixed asset invoices with adequate validation and approvals.
• Account for forex purchases and encashment transactions.
• Prepare and post provisions and ensure accurate expense recognition as per accounting requirements.

Payments & Disbursement Management

• Process vendor payments and employee reimbursements in a timely manner.
• Prepare and account bank payment entries.
• Handle end to end payment cycles including verification, approvals, and control checks.

Reconciliations, Reporting & Controls

• Perform Loans & Advances (L&A) reconciliation, including ageing and balance validation, and ensure timely reporting.
• Conduct periodic reconciliations to ensure accuracy and completeness of financial records.
• Prepare TAT (Turnaround Time) reports, maintain trackers for invoices, payments, advances, and reconciliations, and monitor process efficiency.

Other Activities

• Assist in month end and year end book closure activities.
• Support audit requirements by providing necessary data, documentation, and maintaining proper audit trails.
• Support ad-hoc reporting and analysis as required.
• Act as a backup for other activities related to other finance function.

Process Improvement Initiatives

• Participate actively in process improvement initiatives.
• Support automation initiatives and ERP improvements.
• Ensure continuous improvement in turnaround time and accuracy.

Critical Success factors (critical / high impact aspects of role)

• Strong understanding of accounting principles and Accounts Payable processes to ensure accurate transaction processing and financial reporting.
• High attention to detail and accuracy to identify errors in claims, invoices, and reconciliations, ensuring financial records remain accurate and reliable.
• Ability to manage multiple tasks and meet timelines to ensure timely completion of reimbursements, payments, and reconciliations.
• Proactive approach, ownership mindset and process driven to ensure adherence to company policies, approval workflows, and internal controls.
• Effective communication and stakeholder coordination to collaborate with stakeholders and customers.
• B.com / M.com / Pursuing CA or CMA with 3-4 years of experience in Accounts and with good knowledge of accounting concepts.

Experience (exposure)

• 3-4 years of experience in corporate accounting & Employee reimbursement.
• Experience in ERP systems and expense management tools (SAP Concur preferred)
• Possess good knowledge on MS Office, (MS excel in particular)
• Experienced in Accounts payable processes and expense accounting.
• Working knowledge of GST compliance and Input Tax Credit (ITC) validation.
• Knowledge of accounting principles, accounting standards, direct and indirect taxes.

Competencies (fundamental skills and attitudes)

• Ability to adapt to the growing organization needs.
• Focused on quality of work.
• Ability to handle confidential information.
• Adheres to ethical standards.

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!