Event Project Specialist - Mumbai

IDC; Bengaluru; Remote; INR 600,000 - 900,000; Full time

Benefits offered by this job

Remote work option

Global shutdown from 24th Dec to 1st J

Competitive benefits package

Individualized culture

Job summary

IDCs India is seeking an Events Project Specialist for end-to-end planning, coordination, and delivery of regional events in APAC & META. Based in Mumbai, you will manage timelines, vendors, budgets, and on-site execution, coordinating with content, marketing, and sales teams to ensure a high-quality experience.

You will liaise with event partners, oversee logistics, and support post-event wrap-ups, with travel as needed.

Qualifications

• Bachelor's degree in business administration, marketing, communications, or related field.
• 2-3 years of experience in event project management, conference operations, or a related role (B2B or tech events preferred).
• Strong organizational and multitasking skills with attention to detail.
• Proven experience managing multiple stakeholders and external vendors.
• Excellent communication and coordination abilities.
• Proficiency in MS Office / Excel / project management tools (Asana, Smartsheet, Monday.com).
• Budget management and cost-optimization skills.
• Willingness to travel for onsite event support when required.

Responsibilities

• Support the overall project lifecycle for multiple events from planning to post-event evaluation.
• Develop and manage detailed project timelines, task trackers, and deliverable schedules.
• Coordinate with internal stakeholders (content, marketing, operations, design, and sales) to ensure alignment and timely execution.
• Vendor & Logistics Management: identify, evaluate, liaise with vendors for event production, branding, AV, logistics, and hospitality; manage quotes and on-site delivery.
• Cross-Functional Collaboration: serve as the central coordination point among global and regional teams.

Skills

Organizational skills

Multitasking

Communication

Budget management

MS Office

Project management tools

Travel willingness

Education

Bachelor's degree in business administration, Marketing, Communications, or related field

Tools

Asana

Smartsheet

Monday.com

Job description

Job Description:

Overview

About the Role & Team

IDCs India is looking for the Events Project Specialist based in Mumbai that will play a central role in the end-to-end planning, coordination, and delivery of IDC’s regional events in APAC & META regions. This role ensures that all project milestones, vendor activities including sponsors engagements, budgets, and logistics are efficiently scoped and managed to deliver seamless, high-quality event experience. The candidate should be organized, detail-oriented, and skilled at managing multiple stakeholders, timelines, and priorities in a fast-paced environment. The Project Specialist will also be responsible for liaising with event partners on a regular basis in relation to the event, ensuring all deliverables are received and actioned in a timely manner

What You’ll Do

• Support the overall project lifecycle for multiple events from planning to post-event evaluation.
  • Develop and manage detailed project timelines, task trackers, and deliverable schedules.
  • Coordinate with internal stakeholders (content, marketing, operations, design, and sales) to ensure alignment and timely execution.
• Vendor & Logistics Management
  • Identify, evaluate, and liaise with vendors for event production, branding, AV, logistics, and hospitality
  • Build and maintain strong relationships with event sponsors, ensuring their objectives are understood and delivered on throughout the event lifecycle
  • Ensure procurement compliance by obtaining and comparing multiple vendor quotes
  • Oversee vendor deliverables, quality control, and on-site execution.
• Cross-Functional Collaboration
  • Serve as the central point of coordination among global and regional teams.
  • Support content and production teams in managing session schedules, speaker logistics, and onsite requirements.
  • Collaborate with marketing for attendee communications and event branding requirements.
• Event Operations & Execution
  • Support on-site execution, ensuring smooth setup, registration, branding, and technical readiness.
  • Manage timelines and troubleshoot issues in real-time during events.
  • Coordinate post-event wrap-up activities, including reports, vendor closures, and feedback documentation.

What You Bring

• Bachelors degree in business administration, Marketing, Communications, or related field.
• 2 -3 years of experience in event project management, conference operations, or a related role (experience in B2B or tech events preferred).
• Strong organizational and multitasking skills with attention to detail.
• Proven experience managing multiple stakeholders and external vendors.
• Excellent communication and coordination abilities.
• Proficiency in Microsoft Office / Excel / project management tools (e.g., Asana, Smartsheet, or Monday.com).
• Budget management and cost-optimization skills.
• Willingness to travel for onsite event support when required.

Why This Role Stands Out

At IDC, your work helps shape how the world understands technology and where it goes next. You collaborate with curious, high-caliber colleagues who value rigor, integrity, and shared success. As the premier global provider of trusted technology intelligence, IDC equips business and technology leaders with the evidence they need to make confident decisions. Our insights inform strategy, investment, and innovation across industries and regions.

Recognized by IIAR as Analyst Firm of the Year for five consecutive years, IDC sets the standard for credibility and impact. With more than 1,000 analysts worldwide and a truly global perspective, we combine deep expertise with practical relevance. Here, your ideas matter, your voice is heard, and your contributions provide the insights leaders rely on every day. It is meaningful work, backed by a culture that supports growth, collaboration, and long-term career development with a globally respected brand.

What We Offer

• A permanent, full-time position in a remote working module.
• A competitive benefit package with additional companywide (1 day in the summer and global shutdown from 24th Dec to 1st Jan).
• Individualized Culture:An environment where you can explore new areas outside your specialty and stay engaged with work you enjoy.
• A position in ahighly professional and globally respected market research and advisory firm, where initiative leading to results is rewarded.

Equal Opportunity Employer

IDC is committed to providing equal employment opportunities for all qualified persons. Employment eligibility verification required. We participate in E-Verify.