Event Project Specialist - Mumbai

IDC Research Inc.; Bengaluru; Remote; INR 900,000 - 1,300,000; Full time

Benefits offered by this job

Remote work

Global shutdown

Summer break

Culture of growth

Job summary

IDC's India is seeking an Events Project Specialist based in Mumbai to lead end-to-end planning, coordination, and delivery of IDC’s regional events in APAC & META regions. This role ensures milestones, vendor activities including sponsors engagements, budgets, and logistics are efficiently scoped and managed to deliver a high-quality event experience.

The candidate should be organized, detail-oriented, and skilled at managing multiple stakeholders, timelines, and priorities in a fast-paced

Qualifications

• Bachelor's degree in business administration, marketing, communications, or related field.
• 2-3 years of experience in event project management or conference operations.
• Strong organizational skills with attention to detail and timelines.
• Experience coordinating with multiple stakeholders and external vendors.
• Proficient in Microsoft Office and project management tools.

Responsibilities

• Support the overall project lifecycle for multiple events from planning to post-event evaluation.
• Develop and manage detailed project timelines, task trackers, and deliverable schedules.
• Coordinate with internal stakeholders (content, marketing, operations, design, and sales) to ensure alignment and timely execution.
• Vendor & Logistics Management: identify, evaluate, and liaise with vendors for event production, branding, AV, logistics, and hospitality.
• Build and maintain relationships with event sponsors and ensure objectives are delivered across the lifecycle.
• Cross-Functional Collaboration: liaise with global and regional teams; manage session schedules and onsite requirements.
• Event Operations & Execution: support on-site setup, registration, branding, and technical readiness; oversee post-event wrap-up.

Skills

Project management

Vendor management

Budgeting

Communication

Stakeholder mgmt

PM tools

Education

Bachelor's degree in Business Admin

Tools

MS Office

Asana

Smartsheet

Monday.com

Job description

Overview

About the Role & Team

IDC's India is looking for the Events Project Specialist based in Mumbai that will play a central role in the end-to-end planning, coordination, and delivery of IDC’s regional events in APAC & META regions. This role ensures that all project milestones, vendor activities including sponsors engagements, budgets, and logistics are efficiently scoped and managed to deliver seamless, high-quality event experience. The candidate should be organized, detail-oriented, and skilled at managing multiple stakeholders, timelines, and priorities in a fast-paced environment. The Project Specialist will also be responsible for liaising with event partners on a regular basis in relation to the event, ensuring all deliverables are received and actioned in a timely manner

What You’ll Do

Support the overall project lifecycle for multiple events from planning to post-event evaluation.

• Develop and manage detailed project timelines, task trackers, and deliverable schedules.
• Coordinate with internal stakeholders (content, marketing, operations, design, and sales) to ensure alignment and timely execution.

Vendor & Logistics Management

• Identify, evaluate, and liaise with vendors for event production, branding, AV, logistics, and hospitality
• Build and maintain strong relationships with event sponsors, ensuring their objectives are understood and delivered on throughout the event lifecycle
• Ensure procurement compliance by obtaining and comparing multiple vendor quotes
• Oversee vendor deliverables, quality control, and on-site execution.

Cross-Functional Collaboration

• Serve as the central point of coordination among global and regional teams.
• Support content and production teams in managing session schedules, speaker logistics, and onsite requirements.
• Collaborate with marketing for attendee communications and event branding requirements.

Event Operations & Execution

• Support on-site execution, ensuring smooth setup, registration, branding, and technical readiness.
• Manage timelines and troubleshoot issues in real-time during events.
• Coordinate post-event wrap-up activities, including reports, vendor closures, and feedback documentation.

What You Bring

• Bachelor's degree in business administration, Marketing, Communications, or related field.
• 2 -3 years of experience in event project management, conference operations, or a related role (experience in B2B or tech events preferred).
• Strong organizational and multitasking skills with attention to detail.
• Proven experience managing multiple stakeholders and external vendors.
• Excellent communication and coordination abilities.
• Proficiency in Microsoft Office / Excel / project management tools (e.g., Asana, Smartsheet, or Monday.com).
• Budget management and cost-optimization skills.
• Willingness to travel for onsite event support when required.

Why This Role Stands Out At IDC, your work helps shape how the world understands technology and where it goes next. You collaborate with curious, high-caliber colleagues who value rigor, integrity, and shared success. As the premier global provider of trusted technology intelligence, IDC equips business and technology leaders with the evidence they need to make confident decisions. Our insights inform strategy, investment, and innovation across industries and regions.

Recognized by IIAR as Analyst Firm of the Year for five consecutive years, IDC sets the standard for credibility and impact. With more than 1,000 analysts worldwide and a truly global perspective, we combine deep expertise with practical relevance. Here, your ideas matter, your voice is heard, and your contributions provide the insights leaders rely on every day. It is meaningful work, backed by a culture that supports growth, collaboration, and long-term career development with a globally respected brand.

What We Offer

• A permanent, full-time position in a remote working module.
• A competitive benefit package with additional companywide (1 day in the summer and global shutdown from 24th Dec to 1st Jan).
• Individualized Culture:An environment where you can explore new areas outside your specialty and stay engaged with work you enjoy.
• A position in ahighly professional and globally respected market research and advisory firm, where initiative leading to results is rewarded.

Equal Opportunity Employer

IDC is committed to providing equal employment opportunities for all qualified persons. Employment eligibility verification required. We participate in E-Verify.

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