Event Coordinator

IAC Patrons Foundation; Kolkata District; On-site; INR 630,000 - 770,000; Full time

Job summary

India Autism Center in Kolkata is seeking an Events Coordinator to turn ideas into memorable experiences across exhibitions, conferences, fundraisers, workshops, and community events.

You will take concepts from planning to execution, coordinating with speakers, partners, families, volunteers, and venues, ensuring inclusive, high-quality events that advance the organisation's mission.

Qualifications

• 4+ years of experience in events, exhibitions, experiential marketing, communications, or related fields.
• Strong project management and stakeholder management skills.
• Excellent communication, organisation, and problem-solving abilities.
• Experience managing vendors, budgets, logistics, and multiple moving parts.
• Creative, hands-on, detail-oriented, and comfortable working in a fast-paced environment.
• Willingness to work flexible hours around events.

Responsibilities

• Conceptualise and execute exhibitions, conferences, workshops, fundraisers, community and awareness events
• Develop event concepts, timelines, budgets, and execution plans
• Create engaging and inclusive experiences for diverse audiences
• Manage venues, vendors, logistics, registrations, production, hospitality, and on-ground execution
• Coordinate with speakers, artists, exhibitors, partners, families, volunteers, and guests
• Build relationships with partners, institutions, corporates, artists, vendors, and community organisations
• Track budgets, attendance, engagement, feedback, and outcomes

Skills

Project management

Stakeholder management

Communication

Organisational skills

Problem-solving

Flexibility

Job description

Job Title

Events Coordinator

Employment Details

Department: Communications

Location: Kolkata, West Bengal

Employment Type: Full-Time

Experience: 4+ years

Compensation: Upto 7 LPA

Role Overview

We are looking for an Events Coordinator who can turn ideas into memorable experiences.

From exhibitions and conferences to fundraisers, workshops, community gatherings, awareness campaigns, and institutional events, you will take ideas from concept to execution and create experiences that bring people together and advance India Autism Centers mission.

Key Responsibilities

Plan & Create

• Conceptualise and execute exhibitions, conferences, workshops, fundraisers, community and awareness events
• Develop event concepts, timelines, budgets, and execution plans
• Create engaging and inclusive experiences for diverse audiences

Own the Experience

• Manage venues, vendors, logistics, registrations, production, hospitality, and on-ground execution
• Coordinate with speakers, artists, exhibitors, partners, families, volunteers, and guests
• Ensure every detail — from the first invite to the final goodbye — is thoughtfully managed

Collaborate & Connect

• Build relationships with partners, institutions, corporates, artists, vendors, and community organisations
• Work closely with Communications, Programmes, Fundraising, and Leadership teams
• Identify opportunities for collaborations and new event formats

Learn & Grow

• Track budgets, attendance, engagement, feedback, and outcomes
• Evaluate events and turn learnings into better experiences
• Stay curious about new ideas, formats, and ways of bringing people together

Key Outcomes

• Seamless, high-quality, and impactful events
• Strong audience participation and engagement
• Meaningful visibility for IAC and its work
• Memorable experiences for participants, partners, and communities

Must-Have Requirements

• 4+ years of experience in events, exhibitions, experiential marketing, communications, or related fields
• Strong project management and stakeholder management skills
• Excellent communication, organisation, and problem-solving abilities
• Experience managing vendors, budgets, logistics, and multiple moving parts
• Creative, hands-on, detail-oriented, and comfortable working in a fast-paced environment
• Willingness to work flexible hours around events

Preferred Skills

• Experience with NGOs, social impact, arts, education, healthcare, or community organisations
• Experience managing exhibitions, conferences, fundraisers, or public-facing events
• Strong creative and experiential thinking
• Understanding of inclusive and accessible event design

Growth Opportunity

An opportunity to build experiences that bring people together, tell powerful stories, and create real-world impact — with room to grow across Events, Communications, and Outreach.

About India Autism Center

India Autism Center (IAC) is a not-for-profit organisation building a comprehensive ecosystem of support, training, research, and lifelong residential living for individuals on the autism spectrum and their families. We work towards greater independence, dignity, belonging, and quality of life for individuals and families across India.