Event Coordinator

Jones Lang LaSalle Incorporated; Hyderabad; On-site; INR 350,000 - 550,000; Full time

Job summary

Jones Lang LaSalle (JLL) in Hyderabad is seeking an Event Coordinator to manage corporate events and ensure smooth execution from planning to post-event follow-up.

Applicants should have at least 2 years of relevant experience and hold any degree. The role involves coordinating logistics, space management, and stakeholder communication to deliver high-quality events at client premises.

Qualifications

• Event management
• Data management and dashboards
• Strong communication skills

Responsibilities

• Coordinate with stakeholders for logistics support for events.
• Manage and operate meeting rooms, function rooms, and facilities at client premises.
• Respond promptly to requests and ensure rooms are set up per client preferences.
• Inspect and reset furniture; coordinate AV equipment and catering as needed.

Skills

Corporate Event management

Data Management

Excel

Dashboards

Good comm skills

Education

Any Degree

Job description

JLL empowers you to shape a brighter way

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Designation

Event Coordinator

Qualification

Any Degree

Experience Required

2+ Years

Work location

Hyderabad, Raidurgam

Skills

Corporate Event management, Data Management, Excel, Dashboards, Good comm skills

Integrated Facilities Management — Corporate Solutions (Country, Region)

What this job involves

Event Management

Coordinate with relevant stake holders for logistics support for any small or big events Manage and operate meeting rooms, function rooms, convention facilities and other facilities at Client premises for use by Client employees, Client clients and other visitors, as required by Client. Responsibility for all other duties and tasks as assigned by Manager.

Meeting Rooms, Conference Rooms & Board room Management:

Arranging conference room, meeting room. Daily check all the meeting rooms & installed equipment’s. Projector VC, & any other IT products Service provider should get in touch with specific technical team with the concern of Admin. Prior to scheduled meetings/presentations, ensure that all furniture is arranged according to the client preference for a particular venue. Includes coordination with the Audio/Visual equipment. Facilitate the scheduling of conference rooms, training rooms on request. Provide client Managements with room set-up information including different choices of chair arrangement (U-Shape, theater, classroom, rounds), room capacity for these different set-ups, room amenities etc. any other requirement should be provided to the employees after location admin approval. Respond within 5 minutes to customer conference rooms and 15 minutes to internal conference rooms to technical requests due to additional furniture needs during meetings (i.e., more chairs, additional work surface etc.). This must be concerned with location admin. Daily inspect the conference rooms, training rooms and other venues and ensure the desired furniture arrangements have been accommodated, general supplies are provided and requested equipment is in-place and functional. After the conclusion of meetings, ensure that all furniture is re-arranged into the standard configuration or set-up for subsequent usage on the same day. Also, make sure all equipment and supplies that are not dedicated to a particular room are returned to and secured in their appropriate location. Ensure rooms are cleaned between meetings as needed during the day. This includes ensuring that any catering materials have been cleared away and removed. (Note: most of the conference rooms need to be checked once a day.) On daily basis walk through each conference room checking the AV, whiteboard accessories and cabinet contents and make suggestions if stocking levels should be altered.

Space Management:

Taking care of Workstation allotment to New Joiner by coordinating with Spock. Allocation of Seats to respective Businesses Preparing Pune occupancy dashboard with required details. Preparing monthly head count data Connecting with PMOs for upcoming visibility data.

Reports and Documents Management:

Meeting room checklist, Meeting room/conference mailers, DSR, Weekly reports, MMR, Inventory register, Customer Feedback reports, Suggestion/Request reports, etc.,

Connecting with a whole host of people

The event plans you will bring to life will not be possible without the help of vendors, so you’ll need to build positive relationships with them.

Particularly, you’ll be sitting down with hotel suppliers and negotiate with them for the most competitive deals. Before you make any decisions, you’ll need to make sure that you get everything you want and need.

Lastly, you’ll need your customers to be your eyes and ears. You’ll also ask them for their insights and feedback on how events can be improved.

Sound like you?

The eye for detail

Well-executed events require event pros that pay attention to detail. You’ll stay on top of the tiniest of details to create a flawless event experience.

Strong charisma

Do you have the written and verbal communication skills to interact with a wide variety of people? Can you convey your message with confidence and clarity? You should have these skills to ensure that you’re on the same page as your clients, appropriately responding to their wants and needs.

What we can do for you

At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.

Location

On-site –Hyderabad, TS

Scheduled Weekly Hours

48

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you’repursuing.

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.