Estates Clerical Officer

NHS Scotland; Chandigarh; On-site; INR 2,320,000 - 3,094,000; Full time

Job summary

NHS Borders Estates Department has a vacancy for a suitably qualified and experienced Clerical Assistant to join our team. The post is fixed term for 6 months, with a shift pattern and based at the Borders General Hospital (Melrose).

The role focuses on processing financial paperwork, providing first-line telephone client service, and supporting records management and reporting using Agility, SSTS, and PECOS.

Qualifications

• Minimum qualifications: SVQ Level 3 in an Administrative subject or at least 2 years practical experience in a similar role.

Responsibilities

• Processing financial paperwork – placing orders, receipting invoices etc.
• Customer service – Providing a telephone service to colleagues contacting the Estates department, taking messages, relaying information and being a first point of contact into the service.
• Repair Reporting Admin – Supporting Estates staff by administering records on the ‘Agility’ repairs management system. Pulling reports as required and responding to telephone enquiries relating to Estates jobs.
• Information Management – Ensuring paperwork (both paper and electronic) is filed and managed in line with NHS records management practice. The post holder will be required to work alone as well as part of a bigger team and should demonstrate excellent communication, organisation and time management skills. Strong IT skills are essential including working experience of the Microsoft Office Suite, particularly Microsoft Excel. Previous experience of using NHS internal systems such as SSTS, Agility and PECOS would be advantageous.

Job description

ESTATES & FACILITIES DEPARTMENT

Fixed Term for 6 months, shift pattern Wednesday to Friday 8.00am to 4.00pm

This position will be based at the Borders General Hospital (Melrose) NHS Borders Estates Department has a vacancy for a suitably qualified and experienced Clerical Assistant to join our team.

OUR VALUES IN ACTION

• Compassion
• Kindness
• Integrity
• Teamwork
• Excellence

Duties

• Processing financial paperwork – placing orders, receipting invoices etc.
• Customer service – Providing a telephone service to colleagues contacting the Estates department, taking messages, relaying information and being a first point of contact into the service.
• Repair Reporting Admin – Supporting Estates staff by administering records on the ‘Agility’ repairs management system. Pulling reports as required and responding to telephone enquiries relating to Estates jobs.
• Information Management – Ensuring paperwork (both paper and electronic) is filed and managed in line with NHS records management practice. The post holder will be required to work alone as well as part of a bigger team and should demonstrate excellent communication, organisation and time management skills. Strong IT skills are essential including working experience of the Microsoft Office Suite, particularly Microsoft Excel. Previous experience of using NHS internal systems such as SSTS, Agility and PECOS would be advantageous. Minimum qualifications for the post are SVQ Level 3 in an Administrative subject or at least 2 years practical experience in a similar role.

The person must be willing to undergo training and attend training courses as required.

There may be a requirement to work out with normal hours. (e.g. emergency situation)

For informal inquiries please contact... Danny Kelly, Estates Manager Buildings, 01896 826360 or email [e-mail]

Whether you’re early in your career or looking to take the next step into a more senior role, NHS Borders offers a supportive environment where you can grow, influence change, and make a real impact.

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service.

As part of the pre‑employment checks for a preferred candidate, NHS Scotland Boards will check your entitlement to work in the UK. It can be evidenced through a number of routes including specific types of visa as well as EU settled and pre-settled status. To find out more about these routes of permission, please refer to the GOV.UK websitehere.

For specific types of post, if you do not have the necessary eligibility to work in the UK, it might be possible (though not guaranteed) to secure sponsorship via a UK Skilled Worker/Health & Care Worker Visa. However, this is only possible if the employer is a licenced Sponsor, and if the post does not fall below the current minimum salary threshold or ‘going rate’. Further information on these criteria can be foundhere.

It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored BEFORE submitting your application form

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