Engineering & Maintenance Officer

UpMan Placements; Vapi; On-site; INR 600,000 - 900,000; Full time

Job summary

UpMan Placements is hiring an Engineering & Maintenance Officer for the Vapi, Gujarat site. The role emphasizes documentation of drawings, P&IDs, manuals and spare parts, and management of IQ/OQ/PQ records and CMMS entries.

You will develop SOPs, PM schedules, change controls and CAPA, ensuring cGMP compliance for API manufacturing, while supporting FDA/EMA/W.H.O. audits and coordinating with QA, Production and Validation teams.

Qualifications

• 3-7 years of relevant experience in Engineering & Maintenance, preferably within API, pharmaceutical or regulated manufacturing.
• Knowledge of cGMP requirements and regulatory expectations.
• Experience with documentation control and CMMS systems.
• Ability to coordinate across QA, Production, Validation teams.

Responsibilities

• Maintain and control engineering drawings, P&IDs, equipment manuals and spare parts lists.
• Manage IQ/OQ/PQ records and requalification schedules.
• Create and maintain equipment files, asset registers and technical specs.
• Develop and maintain Preventive Maintenance procedures and schedules.
• Prepare and control SOPs for maintenance activities.
• Maintain work orders, logs and complete equipment history records.
• Document corrective and breakdown maintenance in CMMS.
• Support regulatory audits (FDA, EMA, WHO) and customer audits.
• Maintain calibration documentation for instruments.
• Manage change control documentation.
• Participate in deviation investigations and CAPA.
• Control document lifecycle in DMS/EDMS (Veeva, Documentum, Master Control).
• Coordinate document reviews with QA, Production, Validation.
• Train staff on documentation procedures and good documentation practices.

Skills

Engineering & Maintenance

cGMP knowledge

Documentation management

Cross-functional coordination

Tools

Veeva

Documentum

Master Control

Job description

Greetings!

We are currently hiring for the position of Engineering & Maintenance Officer.

Details:

• Location: Vapi , Gujarat

• Experience : 3-7 years of relevant experience in Engineering & Maintenance, preferably within API, pharmaceutical or regulated manufacturing.

• No Of Working Days : 6 Days

Key Responsibilities:

1. Equipment & Facility Documentation

• Maintain and control engineering drawings, P&IDs (Piping & Instrumentation Diagrams), equipment manuals and spare parts lists.
• Manage equipment qualification documentation including IQ, OQ and PQ records, and maintain requalification schedules.
• Create, update and maintain equipment files, asset registers and technical specifications.

2. Maintenance Documentation

• Develop, maintain and periodically review Preventive Maintenance (PM) procedures and schedules.
• Prepare, revise and control Standard Operating Procedures (SOPs) for maintenance and engineering activities.
• Maintain work orders, maintenance logs and complete equipment history records.
• Document corrective maintenance and breakdown maintenance activities in the CMMS (Computerized Maintenance Management System).

3. GMP & Regulatory Compliance

• Ensure engineering and maintenance documentation is aligned with applicable cGMP requirements for API manufacturing, including 21 CFR Part 211 and ICH Q7 expectations.
• Support preparation, retrieval and review of engineering documentation for regulatory and customer audits, including FDA, EMA and WHO inspections/audits.
• Maintain calibration program documentation for instruments, gauges and sensors.
• Prepare and manage change control documentation for engineering modifications.
• Participate in deviation investigations and CAPA documentation related to equipment failures and maintenance issues.

4. Document Control & Management

• Control the complete document lifecycle: creation, review, approval, distribution, revision, retrieval and archiving.
• Maintain records in applicable document management systems (DMS/EDMS), such as Veeva, Documentum or Master Control, where deployed.
• Track document revision history and ensure obsolete or superseded documents are withdrawn from use.
• Coordinate document review and approval cycles with Engineering, Production, Quality Assurance and Validation teams.

5. Validation & Qualification Support

• Prepare and compile Validation Master Plan (VMP) inputs, qualification protocols and qualification/validation summary reports as applicable.
• Support Computer System Validation (CSV) documentation for engineering-related software and computerized systems.
• Maintain qualification records for critical utilities such as HVAC, WFI, purified water, compressed air and steam, as applicable to the site.

6. Spare Parts & Vendor Documentation

• Maintain vendor and supplier technical documents, drawings, manuals and certificates.
• Maintain critical spare parts lists with OEM specifications and relevant technical details.
• File and track equipment warranties, service contracts and associated technical/service documentation.

7. Cross-Functional Coordination

• Liaise with Quality Assurance, Production, EHS and Validation teams for document review, approval and implementation.
• Support internal, regulatory and customer audits by providing requested engineering and maintenance documents and records.
• Train engineering and maintenance personnel on applicable documentation procedures and good documentation practices.