Emergency Management Executive

GVK Emergency Management and Research Institute (GVK EMRI); Suryapet Thanda, Adilabad District; On-site; INR 300,000 - 540,000; Full time

Job summary

GVK Emergency Management and Research Institute (GVK EMRI) in India is seeking a coordinator to manage duty rosters, attendance, leaves, and documentation across amby locations. The role involves coordinating with District Managers and Assistants, maintaining comprehensive records, and supporting data-driven reporting.

Responsibilities include roster preparation, communication with AO & DM, attendance updates twice daily, leave approvals, and tracking payments, health cards, and medical claims.

Qualifications

• Experience in duty roster management and attendance tracking is required.
• Ability to manage leaves and correspondence with supervisors.
• Good record keeping and documentation skills are essential.

Responsibilities

• Prepare the duty roster once in every fortnight.
• Ensure roster availability at amby locations.
• Communicate the duty roster to AO & DM.
• Update attendance twice daily.
• Handle long leaves (3 days or more) approvals with DM and update AO.
• Track associate pay slips, health cards, medical claims.
• Facilitate rewards recognition process.
• Coordinate VoICE enrollment and induction.
• Organize awareness demos and marketing plans.
• Maintain and report on inventories and records (medical supplies, vehicles, PPE).
• Review audit NCs for closure and follow up indent actions.
• Generate reports such as visit, segment performance, and demo reports.

Skills

Administrative coordination

Communication skills

Attention to detail

MS Office

Tools

MS Office

Job description

1. Duty roster management

• Preparing the duty roster once in every fortnight.
• Ensure roster availability at amby locations
• Communicate the duty roster to AO & DM.

Attendance updation twice in a day.

Leave management Long leaves ( 3days or more) have to be approved by DM & leave updation to AO.

Tracking Associate – pay slips /Health cards/Medical claims.

Facilitating the rewards recognition process.

Follow up for vaccination and bills submission.

Disciplinary actions.

• Investigating the incident demanding disciplinary action.
• Issues warning letters.
• Maintains the tracker of disciplinary actions initiated by him (OE).

1. VoICE enrollment & Induction coordination.

• Enrollment to ensure Spread and Depth of villages
• Back ground check of enrolled VoICE before approval
• Call group of volunteers
• Venue identification.
• Arrangements through standard check list.
• Conduct induction program, issue identity cards.

1. Identifying opportunities for awareness generation and planning for high quality Demos.
2. Segment wise demo /contact program / marketing plan.
3. Identifying and collating interesting cases.
4. Ensuring press coverage for key events.

• Reporting press items to the District manager.

1. Feedback on

• Pre Hospital care to EMT
• Quality of PCR documentation.
• % Case Closing.
• ERCP Conferencing.

Indent management ( Raising the request / Distribution / Follow-up)

• Marketing material.
• Medicines / Consumables.
• Shoes and Aprons.
• Fleet equipment.
• VoICE material.

1. Reviewing the audit NCs for closure. And follow-up indent for the same.

1. Ensuring the Maintenance of following records at amby level.

• Patient data register.
• Visitor’s record.
• Phone call register.
• Expected delivery record.
• Stock Records
• Daily Trip Sheet
• Ambulance Check List
• Fuel Record
• Ambulance Log Book
• Attendance Record
• Vehicle Impress Record
• Demo Register
• BMWH Register
• EDD register

1. Generation of following reports periodically.

• Amby visit report.
• Segment wise performance reports.
• Reports on demos.
• Volunteerism enrollment reports.

1. Meeting Local partners.-eg Hospitals , Govt officials , Police etc .
2. Tracking the condition of medical equipments in ambulances periodically.
3. Tour plan for next month to be generated and submitted to DM at the end of current month.
4. Divisional level meetings to be conducted once in a month.
5. Monitoring the case closure progress.
6. Intra district and division transfers – DMs approval and AO to be updated of any such transfers.
7. Amby station identification.Role & responsibilities

Preferred candidate profile