Documentation Management Executive

Aodh Lifesciences Pvt Ltd; Hyderabad; On-site; INR 600,000 - 900,000; Full time

Job summary

Aodh Lifesciences Pvt Ltd in Hyderabad is seeking a Document Management Executive to oversee QA, BD, and Grants document workflows, ensuring documents are received, reviewed, and tracked efficiently for all three domains.

Responsibilities include reviewing partner documents for accuracy, maintaining organized trackers, ensuring GMP/GDP and ALCOA+ compliance, and coordinating across departments to prepare, review, and implement documentation. Build a reliable filing system accessible to all teams.

Qualifications

• M.Sc./ M Pharm graduate, ideally with a background in QA or Pharmacovigilance.
• 15 years of experience in QA, RA and associated Document Management.
• Ability to assimilate new processes quickly.
• Strong organizational skills and attention to intricate detail.
• High level of fluency in written and verbal communication in English.
• Reasoning skills.

Responsibilities

• Act as the Document Management Executive for QA, BD, and Grants; the single point of contact for how documents are received, reviewed, and tracked across all three areas
• Review documents received from external partners, clients, and funding organizations to ensure accuracy, completeness, and adherence to quality standards. Maintain a clean, organized document management system/ Trackers so QA records are always easy to locate and audit-ready. Seek clarity if needed from external partners, clients, and funding organizations
• Verify documentation for compliance with GMP, GDP, and data integrity (ALCOA+) principles. Coordinate with different departments for document preparation, review, approval, and implementation. Maintain document history logs, master lists, and tracking records.
• Coordinate with internal teams to collect the documents to be sent to external partners, clients, and funding organizations who need them from the company on time and from time to time.
• Send the right and appropriate documents to external partners, clients, and funding organizations on time, and track their status until closure
• Maintain tracking sheet of every document- pending, sent, received
• Support the preparation and submission of grant proposals, manage post-submission and approval correspondence, and maintain comprehensive documentation from initial draft through final submission. Coordinate with internal teams and external partners to ensure grant documentation comes together accurately and on schedule
• Flag missing, outdated, or incorrect documents and taking corrective actions for the same along with stakeholders before it causes avoidable issues
• Build and maintain a reliable/ retrievable / available in a suitable medium for filing and tracking system that any team member can use to find what they need, when they need it

Skills

QA/RA experience

Document management

Communication in English

Process adaptation

Attention to detail

Reasoning skills

Education

M.Sc./ M Pharm

Job description

Role & responsibilities

• Act as the Document Management Executive for QA, BD, and Grants; the single point of contact for how documents are received, reviewed, and tracked across all three areas


• Review documents received from external partners, clients, and funding organizations to ensure accuracy, completeness, and adherence to quality standards. Maintain a clean, organized document management system/ Trackers so QA records are always easy to locate and audit-ready. Seek clarity if needed from external partners, clients, and funding organizations


• Verify documentation for compliance with GMP, GDP, and data integrity (ALCOA+) principles. Coordinate with different departments for document preparation, review, approval, and implementation. Maintain document history logs, master lists, and tracking records.


• Coordinate with internal teams to collect the documents to be sent to external partners, clients, and funding organizations who need them from the company on time and from time to time.


• Send the right and appropriate documents to external partners, clients, and funding organizations on time, and track their status until closure


• Maintain tracking sheet of every document- pending, sent, received


• Support the preparation and submission of grant proposals, manage post-submission and approval correspondence, and maintain comprehensive documentation from initial draft through final submission. Coordinate with internal teams and external partners to ensure grant documentation comes together accurately and on schedule


• Flag missing, outdated, or incorrect documents and taking corrective actions for the same along with stakeholders before it causes avoidable issues


• Build and maintain a reliable/ retrievable / available in a suitable medium for filing and tracking system that any team member can use to find what they need, when they need it

Who We're Looking For

• M.Sc./ M Pharm graduate, ideally with a background in QA or Pharmacovigilance


• 15 years of experience in QA, RA and associated Document Management


• Ability to assimilate new processes quickly


• Strong organizational skills and attention to intricate detail


• High level of fluency in written and verbal communication in English


• Reasoning skills