Document Coordinator

IN775 Valmet Technologies Private Limited; Chennai District; Presencial; INR 420 000 - 640 000; Tempo integral

Resumo da oferta

Valmet Technologies Private Limited seeks a Document Coordinator to ensure precise, timely document management across projects in India. You will work with customers, vendors, and project teams to manage document flow and publication systems, ensuring compliance with schedules and contractual requirements.

You will drive accuracy in document versions, train teams on publication tools, and maintain schedules across national sites with a focus on independent, detail-oriented work.

Qualificações

• 4 years of relevant experience in document control, document management, or project administration.
• Experience coordinating document flow between customers, vendors, and project teams.
• Knowledge of document version control, distribution, and backup processes.
• Familiarity with electronic document management and publication systems.
• Ability to coordinate documentation schedules and maintain accurate project records.
• Strong organizational skills and ability to manage multiple documentation activities.
• Ability to work independently, take initiative, and apply sound judgment.
• Experience supporting documentation requirements in project environments.
• Comfortable working within a national geographical scope.

Responsabilidades

• Manage project document flow between company and customers per contract document schedule.
• Manage electronic documents through document publication systems introduced by the company or customer.
• Manage project document flow between company and vendors per contract document schedule.
• Prepare documentation instructions for project teams and vendors.
• Provide training and support on customer document publication systems to project teams.
• Monitor document delivery schedules and readiness of project documents.
• Control erection drawing deliveries to project sites per established document schedule.
• Arrange document distribution and provide copying and administrative documentation support as required.

Conhecimentos

Document control

Document management

Project administration

Stakeholder coordination

Independent work

Organizational skills

Training support

Ferramentas

Document publication Systems

Electronic document management systems

Descrição da oferta de emprego

Document Coordinator Are you looking for a next step in your professional career? Join us as a Document Coordinator and play a key role in ensuring accurate, timely, and efficient document management across projects. You will work closely with customers, vendors, and project teams to manage document flow, maintain compliance with documentation schedules, and support successful project execution. In this role, your organization, attention to detail, and ability to work independently will directly contribute to delivering project documentation on time and according to contractual requirements.

Your responsibilities

• Managing project document flow between Company and Customer in accordance with contract document schedule
• Managing electronic documents through document publication systems introduced by Company or Customer
• Managing project document flow between Company and Vendors in accordance with contract document schedule
• Managing electronic documents through document publication systems introduced by Company
• Determining of Customer documentation requirements and preparing documentation instructions accordingly for the Project and Vendors
• Customer Document publication system training and support for the Project
• Controlling document delivery schedule and readiness of project documents when delivered to Customer or received from Vendors
• Controlling erection drawing deliveries to project sites in accordance with document schedule
• Manage project document flow between the company and customers in line with contract document schedules
• Manage project document flow between the company and vendors according to agreed documentation schedules
• Administer document version control, language versions, and backup procedures in line with company guidelines
• Prepare project documents in master formats suitable for distribution through paper copies, web platforms, and electronic systems
• Publish and manage electronic documents through customer and company document management systems
• Determine customer documentation requirements and prepare documentation instructions for project teams and vendors
• Provide training and support on customer document publication systems to project teams
• Monitor document delivery schedules and ensure project documents are ready before submission to customers or receipt from vendors
• Control erection drawing deliveries to project sites according to established document schedules
• Arrange document distribution and provide copying and administrative documentation support as required

Expectations from you

• 4 years of relevant experience in document control, document management, or project administration
• Experience managing document flow between multiple stakeholders, including customers, vendors, and project teams
• Knowledge of document version control, document distribution, and backup processes
• Familiarity with electronic document management and publication systems
• Ability to coordinate documentation schedules and maintain accurate project records
• Strong organizational skills with the ability to manage multiple documentation activities simultaneously
• Ability to work independently, demonstrate initiative, and apply sound judgment in problem solving
• Experience supporting documentation requirements in project environments
• Comfortable working within a primarily national geographical scope

To succeed in this role

Success in this role requires experience managing project documentation throughout its lifecycle, strong coordination skills, and the ability to maintain accuracy while handling multiple documentation activities. You will need to effectively manage document schedules, collaborate with customers and vendors, and ensure documentation requirements are met on time. The ability to work independently, take initiative, and maintain high standards of document control is essential.

We offer

You will be part of a team that supports project execution through effective document control and administration. The team manages documentation requirements between customers, vendors, and internal stakeholders, ensuring documents are prepared, distributed, tracked, and delivered according to project schedules and contractual requirements. You will contribute to maintaining documentation quality, enabling efficient communication, and supporting successful project delivery. The role offers opportunities to develop expertise in document management systems, project coordination, and stakeholder collaboration while working independently on varied documentation activities. Valmet offers an inspiring and challenging position with opportunities to contribute to business success. You will work in a collaborative and professional environment that supports learning, development, and continuous improvement. We value our employees and provide modern tools, learning opportunities, and an environment where you can grow both professionally and personally. When everything works together Valmet is where the best talent from a wide variety of backgrounds comes together. We work together with our customers throughout the entire lifecycle, delivering cutting-edge technologies and services as well as mission-critical automation and flow control solutions.

Valmet is a global technology leader in serving process industries

Backed by more than 225 years of industrial experience and a global team of over 19,000 professionals close to customers, we are uniquely positioned to transform industries toward a regenerative tomorrow. At Valmet, diversity of thought drives innovation. We are committed to a respectful and inclusive environment, where people can be themselves and are supported to contribute at their best. We welcome applicants from all backgrounds and make hiring decisions based on skills, experience, and potential, never on personal characteristics such as gender, gender identity, age, ethnicity, nationality, disability, neurodiversity, religion, sexual orientation, or political views.

Valmet Leadership Principles

• Take accountability – Act with ownership, set clear expectations, and follow through
• Lead with courage – Champion change, try bold ideas, and learn quickly
• Build on trust – Listen to understand, be open, and create psychological safety
• Collaborate for growth – Work across boundaries, value diverse perspectives, and focus on customer value

Job Location

Our head office is in Espoo, Finland, and we have experts in approximately 40 countries around the world.

Additional Information

www.valmet.com/careers http://www.valmet.com Valmet is a global technology leader in serving process industries. In 2025, Valmet’s net sales totaled approximately EUR 5.2 billion. Our head office is in Espoo, Finland, and we have experts in approximately 40 countries around the world. Valmet’s shares are listed on Nasdaq Helsinki.

Privacy Notice

To protect our candidates' privacy, Valmet will never ask any personal information such as banking information or social security number during the recruitment process.