Document Controller

Hitachi Energy Ltd.; Chennai District; On-site; INR 500,000 - 700,000; Full time

Job summary

Hitachi Energy Indian Operations Center (INOPC) in Chennai seeks a skilled Document Controller with 5–8 years of experience. You will manage project documentation, ensure quality, and support tendering, engineering and procurement teams across multiple countries.

Responsibilities include reading contracts, uploading documents to DMS, maintaining document registers, and coordinating with Project Managers. Proficiency in MS Office and EMDS is required; English communication must be strong.

Qualifications

• 5–8 years of experience as a document controller.
• Diploma or Bachelor's/Master's degree required.
• Proficiency in MS Office applications (Word, Excel, PPT).
• Strong written and spoken English.

Responsibilities

• Read customer contracts and understand project documentation requirements.
• Analyze and upload engineering and supplier documents into DMS or common drive.
• Create and control Document Registers and manage document versions.
• Communicate with Project Manager and departments for clarifications.
• Handle customer‑commented/approved documents in DMS and inform the project team.
• Add documents to web-based database for easy access across locations.
• Prepare publishing document packages for printing if needed.
• Hand over project to After Sales after customer approval.
• Uphold Hitachi Energy core values of safety and integrity.

Skills

Communication

MS Office

Multicultural teamwork

Education

Diploma or Bachelor's degree

Master's degree (advantage)

Tools

EMDS

DMS

Job description

The Hitachi Energy Indian Operations Center (INOPC) is a competence center with around 2300 skilled engineers who focus on tendering, engineering, planning, procurement, project Management, functional system testing, installation supervision, documentation and commissioning. However, over the last decade, it has evolved to become the largest Operations hub. The India Operations Centre team at Chennai, Bangalore and Gurugram supports Hitachi Energy’s units in more than 40 countries across a wide portfolio of all the four business units in Hitachi Energy To date, the team has executed engineering and commissioning for projects in more than 80 countries.

Mission Statement

Understand and apply project documentation and execution practices in accordance with internal project control standard procedures/instructions in system.

Your Responsibilities

Ensure adherence to quality standards, create reports, and provide analysis using project document trackers.

Should have experience in reading customer contracts and understand the project documentation requirements. Working knowledge with EMDS.

Analyze & upload Engineering and Supplier documents (new and revised) for Tender / Project into the DMS or common drive.

Create and control Document Registers and analyze & upload Engineering and Supplier documents (new and revised) for Tender / Project into the DMS or common drive.

Communicate with Project Manager and Departments for Clarifications and Suggestions

Handling Customer commented/approved documents in DMS and informing Project team.

Adding the documents into web-based database, for easy access for the members in different locations

Prepare the publishing documents packages for printing (hard copies), if needed.

After Customer Approval of project’s final documents, hand over the Project to After Sales Department.

Living Hitachi Energy’s core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Your background

Non-Engineering - A diploma or bachelor's/master’s degree.

5 to 8 years of experience as a document controller.

Proficiency in MS-Office Applications (Word, PPT and Excel).

Strong communication skills in written and verbal (English).

Capability to work with multi-cultural and multilingual users.

Quick learner, Proactive, Self-Motivated, and Flexible.

We are a global leader in electrification, powering the electricity era to meet the energy demands of today, and the next 25 years. As the energy arm of Hitachi Group, over three billion people depend on our pioneering, mission-critical technologies to power their daily lives.

With over a century of innovation, we are addressing the most urgent energy challenge of our time: driving the evolution of the world’s energy system to ensure abundant, secure, affordable, and sustainable power for today’s generation and the next.

With an unparalleled installed base in over 140 countries, we are the grid ecosystem partner across the utility, industry, data center, and transportation sectors. Headquartered in Switzerland, we employ over 56,000 people in 60 countries and generate revenues of around $20 billion USD.