Deputy Manager - Company Secretary

APOTEX; Bengaluru; On-site; INR 1,500,000 - 2,200,000; Full time

Benefits offered by this job

Disability accommodation

Interview accommodations on request

Job summary

Apotex is a Canadian-based global health company with a strong footprint in India. We are seeking a Company Secretarial professional to ensure compliance with Indian corporate laws and support the Legal Department in regulatory matters.

The role focuses on governance, board and general meeting administration, regulatory filings, and cross-functional collaboration to uphold ethical standards and rigorous corporate practices across our Indian operations.

Qualifications

• ICSI membership is required to perform Company Secretarial duties.
• Graduate from a recognised Indian university.
• LLB is desirable.
• Experience in healthcare/ research or consulting preferred.
• Demonstrates ethics and integrity and high professional standards.

Responsibilities

• Initiate, drive process rigor and accuracy, manage compliance under Corporate & Other Laws.
• Ensure RBI compliance.
• Liaise with MCA, RBI and other statutory authorities.
• Convene Board Meetings and General Meetings; prepare agendas and minutes.
• Implement Corporate Governance processes.
• Adhere to all rules and regulations concerning company practices and procedures.
• Support compliance with statutory requirements; work with internal/external agencies.
• Advise Board on governance issues; guide CA and FEMA matters.
• Make requisite regulatory filings.
• Provide legal support services within the Legal Affairs mandate, including Commercial Contract Management; Regulatory; Policy and Processes.

Skills

Interpersonal skills

Written & verbal communication

Ethics & integrity

Legal documentation

Cross-functional collaboration

Proactive problem solving

Attention to detail

Executive stakeholder support

Education

ICSI membership

Graduate from recognised Indian university

LLB desirable

Job description

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Apotex is a Canadian-based global health company. We improve everyday access to affordable, innovative medicines and health products for millions of people worldwide, with a broad portfolio of generic, biosimilar, innovative branded pharmaceuticals and consumer health products. Headquartered in Toronto, with regional offices globally, including in the United States, Mexico and India, we are the largest Canadian-based pharmaceutical company and a health partner of choice for the Americas for pharmaceutical licensing and product acquisitions.

• Company Secretarial Functions – Ensure that all the applicable / statutory provisions under Indian Companies Act, 2013, rules and regulations framed thereunder (CA) Foreign Exchange Management Act, 1999, rules and regulations framed thereunder (FEMA) and other laws rule and regulations applicable to a company operating in a regulated sector are taken care of on timely and proper manner.
• Support Services to Legal Department- Provide support services on legal matters, including contracts, regulatory, and other legal support to the business and as directed by Head of Legal, India and within the mandate of the Legal Affairs department.

Job Responsibilities

• Initiate, drive process rigor and accuracy, execute and manage compliance under Corporate & Other Laws.
• Compliance with requirements of RBI.
• Compliances and liaising with the Ministry of Corporate Affairs, Registrar of Companies, the Reserve Bank of India and other statutory authorities.
• Convening Board Meetings and General Meetings, preparing agenda and minutes.
• Implementing of Corporate Governance processes.
• Adhere to all rules and regulation concerning the company practices and procedures.
• Supporting compliance with all statutory requirements and working with internal and external agencies to carry out legal compliance checks.
• Guide other functional members on the Corporate Law (including CA and FEMA) on issues related to document management, litigation holds, litigation strategy, and document management process improvements.
• Advise Board of Directors on key managerial and corporate governance issues.
• Make requisite regulatory filings.
• Provides legal support services within the mandate of the Legal Affairs department, at the direction/instruction of Head of Legal India, including in relation to:
• Commercial Contract Management;
• Regulatory;
• Policy and Processes.

Job Requirements

• Education
  • Qualified member of the Institute of Company Secretaries of India.
  • Graduate from any recognised Universities of India.
  • LLB (desirable)
• Knowledge, Skills and Abilities
  • Candidate with experience in providing Company Secretarial support to Healthcare, Research organizations and / or Consulting Companies would be preferred
  • Unyielding commitment to ethics & high personal integrity and impeccable professional ethics.
  • Strong interpersonal skills and ability to build collaborative business relationships and the ability to work collaboratively with cross-functional teams.
  • Excellent written and verbal communication.
  • Ability to thoroughly evaluate alternatives, innovate problem resolution, employ a pro-active approach, and take initiative to resolve problems.
  • Attention to detail and ability to provide timely advice in a fast-paced, entrepreneurial environment.Ability to communicate effectively and inspire confidence in teams, executive management, and peers.
  • Effective and efficient delivery of top-quality Company Secretarial and Compliance services along with providing legal support services in the corporate environment
• Experience
  • Approximately 4-5 years of experience with the above responsibilities.

At Apotex, we are committed to fostering a welcoming and accessible work environment, where all everyone feels valued, respected, and supported to succeed.

We offer accommodation for applicants with disabilities as part of its recruitment process. If you are contacted to arrange for an interview or testing, please advise us if you require an accommodation.