Delegate Sales Executive

VAP Group; India; On-site; INR 700,000 - 950,000; Full time

Job summary

VAP Group is seeking a proactive Delegate Sales professional with 2+ years of experience to drive international delegate acquisition for our flagship conferences. You will engage C-level executives, founders, investors, and government officials across global markets, focusing on outbound and inbound outreach and high-quality attendee generation.

You will manage CRM, track KPIs, and collaborate with marketing to optimize campaigns, while building long-term industry connections and ensuring

Qualifications

• Minimum 2 years of experience in delegate acquisition or conference sales for large events.
• Experience engaging VIPs, founders, investors, and government officials.
• Familiarity with Web3, Blockchain, AI, or technology sectors is a plus.

Responsibilities

• Identify and acquire qualified delegates through outbound/inbound channels.
• Secure participation from C-suite executives, founders, investors, and government officials.
• Manage delegate pipelines and achieve outreach KPIs and attendance targets.
• Maintain CRM with lead status and interactions.
• Collaborate with marketing and partnerships to maximize attendee numbers.
• Conduct market research to identify target organizations and events.
• Ensure high-quality attendance for international conferences and exhibitions.

Skills

Delegate sales

Lead generation

Outbound & inbound sales

CRM management

C-level outreach

Stakeholder engagement

Job description

Who are we looking for?

We are looking for a proactive and target-driven Delegate Sales professional with 2+ years of experience in delegate acquisition and conference sales for international events and summits. The ideal candidate should have experience connecting with C-level executives, startup founders, investors, VCs, government officials, and other senior decision-makers across global markets.

In this role, you will be responsible for both outbound and inbound delegate sales, driving registrations, and bringing high-quality attendees to our flagship events. You should be confident in outreach, relationship building, lead generation, and stakeholder communication, with the ability to engage senior professionals and build long-term industry connections.

Roles & Responsibilities

• Identify, target, and acquire qualified delegates through outbound outreach, inbound inquiries, LinkedIn networking, email campaigns, and cold calling.


• Secure participation from C-suite executives, startup founders, investors, VCs, government officials, and enterprise leaders.


• Build and manage delegate pipelines while ensuring consistent achievement of outreach KPIs, sales targets, and reporting metrics.


• Maintain and update CRM databases with accurate lead tracking and conversion status.


• Collaborate with marketing and partnerships teams to maximize delegate acquisition campaigns and event attendance.


• Conduct market research to identify industry trends, target organizations, and potential attendees.


• Ensure high-quality delegate attendance and engagement for international conferences and exhibitions.

Skills & Requirements

• 2+ years of experience in delegate acquisition, delegate guesting, or conference sales for large-scale events with 300+ attendees.


• Proven experience working with VIPs, Government representatives, founders, investors, and C-suite delegates.


• Prior exposure to industries such as Web3, Blockchain, AI, Gaming, Cybersecurity, Digital Transformation, or Technology.


• Experience handling international markets including MENA, EMEA, APAC, and Europe.


• Strong expertise in outbound sales, lead generation, negotiation, and stakeholder engagement.


• Excellent communication, reporting, and relationship management skills.