Contract Manager

Hitachi, Ltd.; Gurugram District; On-site; INR 1,800,000 - 2,600,000; Full time

Job summary

Hitachi Energy in Gurgaon, India seeks a Contract Manager to lead contract administration for EPC projects in Power Grids and Grid Integration. You will handle change management, risk assessment and flow-down of main contract terms with suppliers and customers.

You will coordinate with HE Legal, Insurance Risk Management and cross-functional teams to protect HE's interests through project lifecycles, craft negotiation strategies, and ensure timely, accurate commercial execution.

Qualifications

• Solid experience in project’s change management, claim management and contract-related legal issues.
• Experience processing, managing and administrating varied contractual agreements during execution and close-out.

Responsibilities

• Ensuring that own assigned portfolio of contracts or specific project follow contract and claim management methodologies.
• Provide guidance and leadership on contract matters to cross-functional project teams.
• Develop contract management strategy based on policies, customer requirements, and execution strategy.
• Identify contract baseline terms, conditions, and documents and highlight risks and opportunities.
• Ensure timely execution of commercial aspects such as payments, claims and variations.
• Verify fulfillment of contractual obligations and address outstanding responsibilities.
• Assess contract success and capture lessons learned for future projects.
• Document deficiencies and communicate them during closeout.
• Establish standard methodologies to handle changes/claims from third parties, with legal alignment.
• Support negotiation with vendors and customers; liaise with HE Legal for dispute resolution.
• Draft, negotiate, and finalize agreements during project execution phases.
• Develop and implement risk mitigation and opportunity plans with stakeholders.
• Ensure insurance provisions are adhered to and coordinate with Insurance Risk Management.
• Adhere to export control requirements and relevant regulations.
• Protect information per HE policies and NDA/confidentiality agreements.
• Ensure compliance with external and internal regulations, procedures and guidelines.
• Live Hitachi Energy’s values of safety and integrity in daily actions.

Skills

Contract management

Negotiation

Change management

Stakeholder management

Legal awareness

English proficiency

Education

Bachelor’s degree in Engineering/Quantity Surveying/Business Administration/Economics/Law

Job description

The Opportunity

You as a Contract Manager, will be part of Power Grids, Grid Integration (PGGI) business based in Hitachi Energy (HE)Office, Gurgaon, India. With analytical, hands-on and autonomous approach, you contribute to the successful performance of contract through your Contract Management skill in the assigned project. You shall be a reliable partner, when it comes to the day-to-day contract administration and project execution, flow-down and preparation of subcontracts/purchase orders. You will be required to ensure that contract management, change management and risk management activities are timely and accurately executed protecting HE’s interests throughout project(s) lifecycle.

How you’ll make an impact

• Ensuring that own assigned portfolio of contracts or specific project(s) (back-office or at the site) follow contract and claim management methodologies in accordance with applicable procedures.
• Provides guidance and leadership on contract related matters to cross-functional project team members.
• Developing contract management strategy based on HE’s policies, customer requirements, and the overall execution strategy considering risk, pricing, scope, and schedule.
• Identifying the contract baseline (including terms and conditions, specifications, drawings, estimate, proposal, schedule and other documents incorporated in the contract) and highlighting areas of opportunities and potential risk.
• Ensuring timely and accurate execution of commercial aspects in portfolio of contracts / subcontracts (e.g., payments, claims, variation orders, warranties, provisions, guarantees, etc.).
• Verifying that all parties to the contract have fulfilled their contractual obligations and there are no responsibilities outstanding.
• Assessing the success of the contract and determines if there are any lessons learned for future contracting.
• Documenting and communicating to all relevant parties any deficiencies found as part of the closeout process.
• Establishing and enforcing standard methodologies in portfolio of contracts to identify, notify, enforce or defend changes / claims (passive/active) coming from / towards third parties.
• In concert with HE Legal, develops the negotiation strategy and supports negotiations. Supports HE Legal in handling dispute resolution, litigation and arbitration proceedings. Notifies and liaises with HE Legal to report major claims and keeps HE Legal updated on any critical development during project execution.
• Supporting in drafting of contracts, subcontracts and supply contracts and ensuring that relevant (supply / sub) contracts contain appropriate contract terms to protect HE's interest including flow-down of main contract terms.
• Analyzing contract terms to highlight areas of potential opportunity and risk.
• Seeking advice from HE Legal to draft, negotiating and finalizing agreements during the Project execution phases.
• Developing and implementing risk mitigation and opportunity plans in collaboration with relevant stakeholders.
• Ensures insurance provisions within the contract are adhered to and coordinates with Insurance Risk Management regarding occurrences that may be covered by customer / third party or HE provided insurance. Supporting Insurance Risk Management in producing damage reports.
• Seeking advice from HE Legal/Export Control to ensure accurate handling of all export control matters regarding restrictions on exports, applicable destination laws considering countries, customers or products involved and the respective laws and HE regulations.
• Ensuring that the information and data are protected as per HE’s policies and relevant NDA/confidentiality agreements are in place while sharing of information with other parties.
• Responsible to ensure compliance with applicable external and internal regulations, procedures, and guidelines.
• Living Hitachi Energy’s core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Your background

• Bachelor’s degree in Engineering, Quantity Surveying, Business Administration, Economics or Law.
• Working knowledge and hands-on experience on contracts executed under common law/Indian law.
• Preferably 10 years or more hands‑on experience in EPC projects within the fields of power generation, substations, converter stations, grid integration, transmission or similar industrial plant within a Contract Management and Subcontract Management functions (with emphasis on civil and electrical installations interfaces).
• Demonstrating successful experience in processing, managing and administrating varying sizes, types and complexity of contractual agreements during the execution and closing stages of projects lifecycle.
• Previous experience in the Indian power transmission/grid projects is highly desirable.
• Solid experience in project’s change management, claim management and contract‑related legal issues and the possible effects in the relevant areas of responsibility regarding proposal stage and/or project execution.
• Ability to interface and negotiate with customers and subcontractors regarding all matters related to contracts and projects including those related to the review and process of changes.
• Ability to work in a corporate office and/or project site environment
• Proficiency in both spoken & written English language is required.