Company Secretary IPO Ready at Palghar

Intellectual Capital HR Consulting Pvt. Ltd.; Palghar; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Intellectual Capital HR Consulting Pvt. Ltd. in India seeks a qualified Company Secretary to act as KMP and Compliance Officer, guiding governance, regulatory compliance, and listing requirements.

The role involves advising the board on legal and governance matters, maintaining statutory records, and coordinating with regulators and auditors. The incumbent will ensure timely filings, monitor regulatory developments, and drive governance initiatives for listed or IPO-bound entities, with strong

Qualifications

• Qualified Company Secretary (Member of ICSI).
• Additional qualification in Law, Finance, Compliance, or Corporate Governance shall be preferred.
• Minimum MORE THAN 12 MONTHS (+1 year) of Post Qualification Experience, NOT Inclusive of Training Period.
• Experience in listed companies, IPO-bound companies, or large corporate groups preferred.
• Practical exposure to Companies Act, SEBI Regulations, and Listing Compliance.
• Should not have filed DIR-12 anywhere else, and Ecsin shouldn’t have been generated.

Responsibilities

• Convene and coordinate Board Meetings, Committee Meetings, and Shareholders Meetings.
• Prepare notices, agendas, explanatory statements, resolutions, and minutes.
• Ensure compliance with Secretarial Standards and governance requirements.
• Advise Directors on legal, governance, and regulatory obligations.
• Develop and implement governance policies and compliance frameworks.
• Monitor related-party transactions and governance disclosures.
• Coordinate with shareholders, depositories, registrars, auditors, and regulatory authorities.
• Support Board evaluation and governance initiatives.

Skills

Drafting skills

Compliance expertise

Board management

Analytical skills

Ethics & confidentiality

Communication skills

Education

Company Secretary (ICSI)

Law/Finance/Compliance/Governance

Job description

POSITION SUMMARY

The Company Secretary (CS) shall act as a Key Managerial Personnel (KMP) and Compliance Officer responsible for ensuring compliance with the Companies Act, 2013, SEBI Regulations, Listing Regulations, Secretarial Standards, and other applicable laws. The incumbent will serve as the principal advisor to the Board of Directors on governance, compliance, and regulatory matters.

KEY RESPONSIBILITIES

CORPORATE COMPLIANCE

• Ensure compliance with the Companies Act, 2013 and all applicable rules and regulations.
• Maintain statutory registers, records, and corporate documents.
• Ensure timely filing of statutory returns, forms, and disclosures with regulatory authorities.
• Monitor legal and regulatory developments affecting the Company.

IPO AND LISTING COMPLIANCE

• Assist in IPO, listing, and post-listing compliance requirements.
• Coordinate with Merchant Bankers, Legal Counsel, Registrars, Depositories, Stock Exchanges, and Regulatory Authorities.
• Ensure compliance with SEBI regulations and stock exchange requirements.
• Support due diligence processes and preparation of offer documents.
• Ensure timely disclosures, announcements, and filings after listing.

BOARD AND COMMITTEE MANAGEMENT

• Convene and coordinate Board Meetings, Committee Meetings, and Shareholders Meetings.
• Prepare notices, agendas, explanatory statements, resolutions, and minutes.
• Ensure compliance with Secretarial Standards and governance requirements.
• Advise Directors on legal, governance, and regulatory obligations.

CORPORATE GOVERNANCE

• Develop and implement governance policies and compliance frameworks.
• Ensure adherence to corporate governance requirements applicable to listed entities.
• Monitor related-party transactions and governance disclosures.
• Support Board evaluation and governance initiatives.

INVESTOR RELATIONS AND STAKEHOLDER MANAGEMENT

• Act as Compliance Officer for investor-related matters.
• Coordinate with shareholders, depositories, registrars, auditors, and regulatory authorities.
• Assist in preparation of Annual Reports and Corporate Governance Reports.
• Handle share capital matters and corporate actions.

SECRETARIAL AUDIT AND REGULATORY COORDINATION

• Facilitate Secretarial Audit and compliance certifications.
• Coordinate with Statutory Auditors, Internal Auditors, Secretarial Auditors, and Independent Directors.
• Ensure closure of audit observations and compliance gaps.

QUALIFICATIONS

• Qualified Company Secretary (Member of ICSI).
• Additional qualification in Law, Finance, Compliance, or Corporate Governance shall be preferred.

EXPERIENCE

• Minimum MORE THAN 12 MONTHS ( + 1 year) of Post Qualification Experience, NOT Inclusive of Training Period. Kindly note that Management Trainee time Period wont be counted as Post Qualification Experience.
• Experience in listed companies, IPO-bound companies, or large corporate groups preferred.
• Practical exposure to Companies Act, SEBI Regulations, and Listing Compliance.

Should not have filed DIR-12 anywhere else, and Ecsin shouldn’t have been generated.

TECHNICAL KNOWLEDGE

• Companies Act, 2013
• SEBI (LODR) Regulations
• SEBI ICDR Regulations
• Secretarial Standards
• Corporate Governance Frameworks
• Stock Exchange Compliance Requirements
• Investor Relations Compliance

SKILLS AND COMPETENCIES

• Strong drafting and documentation skills
• Regulatory and legal compliance expertise
• Board and stakeholder management
• Analytical and problem-solving skills
• High ethical standards and confidentiality
• Excellent communication and presentation skills

KEY PERFORMANCE INDICATORS (KPIs)

• Timely completion of statutory filings.
• Zero material compliance violations.
• Effective Board and Committee management.
• Successful implementation of governance initiatives.
• Timely regulatory disclosures and reporting.
• Effective management of IPO/listing-related compliances.