Company Secretary

Apex Group; Bengaluru; On-site; INR 900,000 - 1,500,000; Full time

Job summary

Apex Group in Bengaluru seeks a Company Secretary (Legal Officer) to join the COSEC Team and manage corporate compliances, AML controls, and regulatory filings for overseas client companies. You will coordinate Board Meetings, prepare agendas, and draft minutes for director approvals.

You will maintain statutory registers, renew licenses, vet contracts, and develop SOPs and training materials to strengthen internal controls and data confidentiality across global clients.

Qualifications

• Excellent drafting skills including agenda, resolutions, minutes and reports.
• Knowledge of global and local compliance, AML regulations and corporate law.
• Experience with regulatory documents and board meeting formalities.

Responsibilities

• Coordinate and attend overseas client board meetings; draft minutes and resolutions.
• Prepare and file regulatory documents, licenses, registrations and registrations renewals.
• Draft, vet and finalize agreements and contracts.
• Prepare SOPs and training materials for the team.
• Provide regulatory support to Client Services and COSEC teams.
• Assist in audits, risk assessments and maintain trackers with data confidentiality.

Skills

Drafting

Compliance

Time management

Communication

Team player

MS Office

Education

Company Secretary

Tools

MS Office

Job description

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.For our business, for clients, and for youJob Description: Company Secretary (Legal Officer)DEPARTMENT: Corporate SolutionsAs a member of the COSEC Team you will be expected to work in collaboration with other members of the Team, assist and support in providing administrative, compliance and regulatory services of to overseas client Companies, in accordance with applicable policies and procedures, regulatory requirements, service levels and company standards so as to satisfactorily meet client expectations.The Role:Understanding corporate and legal compliances as per jurisdiction in which client companies are located.Overviewing compliances and documentation under the applicable anti-money laundering regulations.Handling compliance relating to Board Meetings of overseas client companies as per applicable jurisdiction including scheduling of meeting, preparing agenda and compiling board packs and circulation of the same to directors.Handling compliances relating to annual meetings of overseas client companies.Attend Board Meetings and make notes for drafting board resolutions and minutes within applicable internal timelines and getting the same approved and signed by directors / Chairman.Updating / renewing all regulatory documents of the client companies including statutory registers, returns, registrations, licenses, certificates, insurance, etc. and filling up applications, forms and uploading / downloading of documents required for the same.Assisting the team in providing required documents for various purposes including banking and taxation requirements.Assisting in audits including internal audits and risk assessments and reviews.Maintaining and updating trackers as maintained by clients or internally and ensuring data integrity and confidentiality of internal and client information.Drafting and vetting of agreements, contracts and documents.Preparation of SOPs and training material for understanding and benefit of the team members.To provide administrative and regulatory support to Client Services Team as well as COSEC team as and when required.undefinedThe Skills:Excellent drafting skills including drafting of agenda, resolutions, minutes, reports, agreements, etc.Ability to learn and grasp new compliance concepts and global compliances applicable to overseas clients.Strong work ethic.Adapting and flexible approach towards learning new systems and operational procedures.Ability to work under pressure and tight timelines, excellent time management and multi-tasking skills.Strong interpersonal, verbal and non-verbal communication skills.Team Player with excellent collaborative, analytical, problem solving and organisational skills.Result oriented, detail oriented, team player with ability to work effectively with minimum supervision, in a fast paced, complex and dynamic environment.Efficient MS Office skills (including MS Outlook, MS Word, MS Excel, MS PowerPoint)undefinedQualificationsCompany Secretary;.Experience in handling compliances under Anti-Money Laundering Regulations will be an added advantage.undefinedWhat you will get in return:A genuinely unique opportunity to be part of an expanding large global businessExposure to all aspects of the business, cross-jurisdiction and to working with senior management directlyundefinedundefinedundefinedundefinedundefinedundefinedDisclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.