Candidate Experience Coordinator

MongoDB Inc.; Gurugram District; Hybrid; INR 500,000 - 700,000; Full time

Job summary

MongoDB Inc. is seeking a Candidate Experience Coordinator in Gurugram for a hybrid role with second shift (2pm–10pm IST). You will coordinate interviews, manage candidate communication, and support recruiters across projects, ensuring a smooth interview journey for all candidates.

Travel coordination for out‑of‑town candidates and onsite support are also part of the role. Ideal candidates bring strong organizational skills, 1+ year in recruiting coordination or admin, and a proactive,

Qualifications

• Outstanding organizational skills and superb attention to detail.
• Experience scheduling interviews and calendaring.
• Ability to work with multiple people and teams.
• People-oriented with strong relationship-building skills.

Responsibilities

• Schedule phone, video, and in-person interviews with recruiters.
• Own candidate experience and ensure timely communication throughout the process.
• Use Greenhouse to move candidates through interviews and coordinate next steps.
• Arrange travel and accommodation for out-of-town candidates.
• Greet candidates and ensure on-site interviews run smoothly when applicable.
• Assist with operational tasks: job requisition creation, offer letters, background checks.
• Support Recruiting with ad-hoc projects.

Skills

Organizational skills

Interview scheduling

Team collaboration

Candidate experience

Tools

Greenhouse

Job description

To help facilitate a seamless and inspiring interview experience for our candidates, we’re looking for an upbeat and hardworking Candidate Experience Coordinator to join our team! This person will be tasked with a heavy load of interview scheduling, but will also be given the opportunity to work closely on projects with the Recruiting Team. This opportunity will expose you to the fast-paced world of enterprise software and presents an outstanding opportunity to develop your career.

We are looking to speak to candidates who are based in Gurugram for our hybrid working model. This individual will be working the second shift from 2pm - 10pm IST.

Responsibilities

• Partner with a team of Recruiters to schedule phone, video, and in-person interviews
• Own candidate experience; ensuring timely communication throughout the interview process
• Using our Applicant Tracking Systems (Greenhouse) to move candidates through the interview process and keep in close touch with your candidates to guide them through their upcoming interviews
• Arrange travel and accommodation for out of town candidates
• Greet candidates, make them feel welcome, and ensure on-site interviews run smoothly (when onsite interviews are occurring)
• Assist with operational responsibilities including: job requisition creation, offer letter generation, and kicking off background checks
• Support the Recruiting team with projects on an ad-hoc basis

Requirements

• Outstanding organizational skills; superb attention to detail
• You have at least 1 year of experience as a recruiting coordinator, admin, or intern
• You have had experience scheduling interviews and/or calendaring
• Ability to be a team player; adept at working with multiple people at any given time
• You are creative and process-driven; you’re constantly looking for ways to make things work more efficiently
• You’re a people person and like building relationships
• You did your homework on MongoDB, and recognize the outstanding things that are happening here and want in
• Previous experience working in a Candidate Experience/Recruiting Coordinator role is advantageous
• This role requires some flexibility to attend to urgent candidate matters outside of working hours

About MongoDB

MongoDB is built for change, empowering our customers and our people to innovate at the speed of the market. We have redefined the data platform for the AI era, enabling builders to create, transform, and disrupt industries with software. MongoDB’s unified data platform, the most widely available, globally distributed data platform on the market, helps organizations modernize legacy workloads, embrace innovation, and unleash AI. Our cloud-native platform, MongoDB Atlas, is the only globally distributed, multi-cloud data platform and is available across AWS, Google Cloud, and Microsoft Azure.

With offices worldwide and over 67,000 customers, including 75% of the Fortune 100 and AI-native startups, relying on MongoDB for their most important applications, we’re powering the next era of software.

Our compass at MongoDB is our Leadership Commitment, guiding how and why we make decisions, show up for each other, and win. It’s what makes us MongoDB.

MongoDB is committed to providing any necessary accommodations for individuals with disabilities within our application and interview process. To request an accommodation due to a disability, please inform your recruiter.

MongoDB is an equal opportunities employer.

To all recruitment agencies: MongoDB does not accept unsolicited agency resumes. Please do not forward resumes to our jobs alias or MongoDB employees. MongoDB is not responsible for any fees related to unsolicited resumes.

Please note that we will only communicate with our job applicants by using @mongodb.com and @greenhouse.io domains. We will never contact applicants from any other email address, including @gmail addresses. You may always view the most current and accurate job postings at MongoDB by visiting our website at https://www.mongodb.com/careers .