Billing Manager

Flipspaces; Mumbai; On-site; INR 1,800,000 - 2,600,000; Full time

Job summary

Flipspaces is seeking a Billing Manager to own end-to-end project billing, receivables tracking, and commercial coordination across projects. You will work with Project Management, Procurement, and Finance to manage milestone billing, vendor invoices, and MIS while ensuring GST/TDS compliance.

The role requires 4–8 years in project billing or finance within construction, interiors, or real estate, with strong Excel and Tally skills. Mumbai/Gurgaon/Bangalore locations.

Qualifications

• Experience in project billing, commercial management, or project finance.
• Strong knowledge of GST, TDS, retention, and contractual billing requirements.
• Experience with milestone billing, PO/GRN processes, and vendor contracts.
• Excellent reconciliation and documentation skills.

Responsibilities

• Prepare and raise client invoices based on project milestones and contractual terms.
• Coordinate with Project Managers to ensure timely certification and billing of milestones.
• Track project-wise receivables, collections, outstanding invoices, and ageing.
• Follow up on pending collections and escalate delays to stakeholders.
• Maintain an updated project-wise billing and collections dashboard.
• Receive, verify, and process vendor invoices against PO/GRN/work orders.
• Perform 3-way matching before vendor payment processing.
• Coordinate with Procurement and site teams to resolve PO/GRN/invoice discrepancies.
• Track vendor payables and ensure complete supporting documentation.
• Maintain project-wise trackers for billing, collections, vendor payments, and projected billing.
• Prepare monthly project commercial MIS for senior management.
• Support project-level P&L reconciliation and identify variances.
• Maintain audit-ready billing documentation.
• Ensure GST, TDS, retention, deductions and contractual billing compliance.
• Manage project petty cash, including voucher verification and reconciliation.
• Ensure contracts, work orders, invoices, receipts maintained.
• Support month-end closing and audit with Finance.

Skills

Project Billing

Milestone Billing

Client Invoicing

AR & Collections

Vendor Billing

PO-GRN Reconciliation

3-Way Match

Project MIS

GST

TDS

Petty Cash

Project P&L

Excel

Tally

Education

Commerce/Accounting/Finance degree

CA Inter (advantage)

Tools

MS Excel

Tally

Job description

Location:

Mumbai / Gurgaon / Bangalore

Experience:

4–8 Years

Function:

Project Billing / Commercial Finance

Industry:

Commercial Interiors / Construction / Real Estate

About Flipspaces

Flipspaces is a design-tech powerhouse transforming the way commercial spaces are designed and executed. Combining technology, design, manufacturing, and end-to-end project execution, we deliver large-scale commercial interiors for leading enterprises, startups, co-working operators, and global brands.

As our project portfolio continues to scale, we are strengthening our commercial and project billing function to ensure disciplined financial management across projects.

About the Role

We are looking for a Billing Manager to own the end-to-end project billing and commercial coordination function.

The role will manage client milestone billing, receivables tracking, vendor billing, PO-GRN reconciliation, petty cash, MIS, and project commercial documentation, working closely with Project Management, Procurement, and Finance teams.

Key Responsibilities

Client Billing & Receivables

• Prepare and raise client invoices based on project milestones and contractual terms.
• Coordinate with Project Managers to ensure timely certification and billing of completed milestones.
• Track project-wise receivables, collections, outstanding invoices, and ageing.
• Follow up on pending collections and escalates delays to relevant stakeholders.
• Maintain an updated project-wise billing and collections dashboard.

Vendor Billing & Reconciliation

• Receive, verify, and process vendor invoices against approved POs, GRNs, and work orders.
• Perform 3-way matching before vendor payment processing.
• Coordinate with Procurement and site teams to resolve PO/GRN/invoice discrepancies.
• Track vendor payables and ensure complete supporting documentation.

Commercial & Project MIS

• Maintain project-wise trackers covering billing raised, collections, outstanding amounts, vendor payments, and projected billing.
• Prepare monthly project commercial MIS for senior management.
• Support project-level P&L reconciliation and identify commercial variances.
• Maintain complete and audit-ready billing documentation.

Compliance & Controls

• Ensure compliance with applicable GST, TDS, retention, deductions, and contractual billing requirements.
• Manage project petty cash, including voucher verification, approvals, reconciliation, and reporting.
• Ensure contracts, work orders, invoices, receipts, and supporting documents are properly maintained.
• Support month-end closing and audit requirements in coordination with Finance.

What We’re Looking For

• 4–8 years of experience in project billing, commercial management, accounts, or project finance.
• Experience in construction, commercial interiors, real estate, infrastructure, or fit‑out projects preferred.
• Strong understanding of project billing cycles, milestone billing, PO/GRN processes, vendor billing, and commercial contracts.
• Good knowledge of GST, TDS, retention, deductions, and project commercial controls.
• Strong proficiency in MS Excel and billing/accounting systems.
• Experience with Tally or equivalent accounting software preferred.
• Highly detail‑oriented with strong reconciliation and documentation skills.
• Ability to manage billing and commercial activities across multiple projects simultaneously.
• Graduate in Commerce, Accounting, Finance, or a related discipline.
• CA Inter will be an added advantage.

Key Skills

Project Billing | Milestone Billing | Client Invoicing | AR & Collections | Vendor Billing | PO-GRN Reconciliation | 3-Way Match | Project MIS | GST | TDS | Petty Cash | Project P&L | Commercial Management | Excel | Tally

Why Join Flipspaces?

• Work on landmark commercial projects for leading corporates, enterprises, and co-working brands.
• Gain exposure to complex, multi-project commercial operations.
• Work closely with Project Management, Procurement, and Finance leadership.
• Be part of a rapidly scaling design‑tech organization transforming commercial interior execution.
• Opportunity to grow within a high-performance, technology-driven environment.